Entry Level Executive Office Coordinator Jobs
New grad executive office coordinator jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or hands-on administrative coursework can matter more than a lengthy resume. Most openings are on-site roles across Healthcare & Medical Services, Education, and Technology & Software, with employers like Sonrava Health, UCHealth, and Deaconess Health System hiring at this level now.
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Showing 5 of 243+ Entry Level Executive Office Coordinator jobs
Location: 10913 S River Front Parkway, South Jordan, UT 84095
Schedule: 8:30AM-5PM M-F
Who is OOCL?
OOCL is one of the world's largest integrated international container transportation, logistics and terminal companies. As one of Hong Kong's most recognized global brands, OOCL provides customers with fully integrated logistics and containerized transportation services, with a network that encompasses Asia, Europe, the Americas, Africa, and Australasia. This role is a part of the North America Group (NAG) region within the NAG HQ office located in Utah.
The Role
The Office Services Coordinator provides hands-on support for the daily operation, safety, security, and presentation of the South Jordan office. This role serves as a key onsite resource for employees, visitors, vendors, and building management, resolves workplace service requests, and helps ensure office services are delivered professionally and consistently.
Responsibilities:
Front Office, Visitors, Mail and Deliveries
- Manage front office operations and receive employees, visitors, vendors, couriers, mail, packages, and deliveries professionally and in accordance with company security and access procedures.
- Maintain a welcoming, organized, presentable, and secure environment for employees and guests, including shared workspaces, conference rooms, and break areas.
Facilities and Workplace Services
- Serve as the first point of contact for employee facility and workplace service requests, coordinating resolution of lighting, HVAC, furniture, equipment, housekeeping, supply, and general maintenance concerns.
- Monitor office supplies and workplace inventory; coordinate replenishment, equipment repairs, and readiness of workstations and shared spaces.
Building, Vendor and Access Coordination
- Coordinate with property management, janitorial, maintenance, equipment, and other service providers regarding scheduling, onsite access, routine service, repairs, and follow-up; monitor service delivery and escalate performance concerns as needed.
- Administer employee and visitor access credentials, keys, and badge records, including issuance, replacement, and deactivation in accordance with security requirements.
Safety, Events and Administrative Support
- Support office security, emergency preparedness, safety exercises, workplace inspections, and maintenance of safety supplies and related records.
- Support employee events, meetings, meals, travel arrangements, office projects, moves, and other administrative or workplace service needs.
- Track service records, vendor documentation, invoices, and office logs accurately and provide status updates to Office Services leadership.
Qualifications
- Bachelor's degree preferred; equivalent relevant experience may be considered.
- Minimum 2-3 years of experience in office services, facilities support, workplace operations, corporate administration, front office operations, shipping/receiving, or a related environment.
- Experience coordinating vendors, building services, workplace requests, access credentials, mail, packages, supplies, and office equipment preferred.
- Strong customer service, organization, follow-up, communication, and problem-solving skills.
- Ability to prioritize multiple requests, follow established procedures, maintain accurate records, and escalate concerns appropriately.
- Proficiency in Microsoft Word, Excel, and Outlook, with the ability to learn workplace, security, procurement, and financial systems.
- Ability to work independently onsite and perform the physical activities required for office operations, including walking, bending, kneeling, moving supplies, and lifting up to 25-50 pounds as needed.
- Ability to support occasional extended hours for office projects, events, or emergencies.
OOCL Benefits
All full-time employees enjoy these outstanding benefits, while in a safe, friendly, clean, business casual office environment. Benefits include:
- Medical & Dental premiums 100% company paid
- Optional Vision Insurance
- 401(k) Retirement Plan + Pension Plan
- Paid Personal Days in addition to PTO + Separate Paid Sick Time Off
- Major Holidays Paid
- Tuition Assistance after 12 months
- Employee Assistance Program
- Excellent Growth and Advancement Opportunities
- Referral bonus
All employment is contingent upon the successful completion of a background check.
OOCL is an Equal Opportunity Employer and offers a diverse, inclusive, and equitable work environment. OOCL does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
Location: 10913 S River Front Parkway, South Jordan, UT 84095
Schedule: 8:30AM-5PM M-F
Who is OOCL?
OOCL is one of the world's largest integrated international container transportation, logistics and terminal companies. As one of Hong Kong's most recognized global brands, OOCL provides customers with fully integrated logistics and containerized transportation services, with a network that encompasses Asia, Europe, the Americas, Africa, and Australasia. This role is a part of the North America Group (NAG) region within the NAG HQ office located in Utah.
The Role
The Office Services Coordinator provides hands-on support for the daily operation, safety, security, and presentation of the South Jordan office. This role serves as a key onsite resource for employees, visitors, vendors, and building management, resolves workplace service requests, and helps ensure office services are delivered professionally and consistently.
Responsibilities:
Front Office, Visitors, Mail and Deliveries
- Manage front office operations and receive employees, visitors, vendors, couriers, mail, packages, and deliveries professionally and in accordance with company security and access procedures.
- Maintain a welcoming, organized, presentable, and secure environment for employees and guests, including shared workspaces, conference rooms, and break areas.
Facilities and Workplace Services
- Serve as the first point of contact for employee facility and workplace service requests, coordinating resolution of lighting, HVAC, furniture, equipment, housekeeping, supply, and general maintenance concerns.
- Monitor office supplies and workplace inventory; coordinate replenishment, equipment repairs, and readiness of workstations and shared spaces.
Building, Vendor and Access Coordination
- Coordinate with property management, janitorial, maintenance, equipment, and other service providers regarding scheduling, onsite access, routine service, repairs, and follow-up; monitor service delivery and escalate performance concerns as needed.
- Administer employee and visitor access credentials, keys, and badge records, including issuance, replacement, and deactivation in accordance with security requirements.
Safety, Events and Administrative Support
- Support office security, emergency preparedness, safety exercises, workplace inspections, and maintenance of safety supplies and related records.
- Support employee events, meetings, meals, travel arrangements, office projects, moves, and other administrative or workplace service needs.
- Track service records, vendor documentation, invoices, and office logs accurately and provide status updates to Office Services leadership.
Qualifications
- Bachelor's degree preferred; equivalent relevant experience may be considered.
- Minimum 2-3 years of experience in office services, facilities support, workplace operations, corporate administration, front office operations, shipping/receiving, or a related environment.
- Experience coordinating vendors, building services, workplace requests, access credentials, mail, packages, supplies, and office equipment preferred.
- Strong customer service, organization, follow-up, communication, and problem-solving skills.
- Ability to prioritize multiple requests, follow established procedures, maintain accurate records, and escalate concerns appropriately.
- Proficiency in Microsoft Word, Excel, and Outlook, with the ability to learn workplace, security, procurement, and financial systems.
- Ability to work independently onsite and perform the physical activities required for office operations, including walking, bending, kneeling, moving supplies, and lifting up to 25-50 pounds as needed.
- Ability to support occasional extended hours for office projects, events, or emergencies.
OOCL Benefits
All full-time employees enjoy these outstanding benefits, while in a safe, friendly, clean, business casual office environment. Benefits include:
- Medical & Dental premiums 100% company paid
- Optional Vision Insurance
- 401(k) Retirement Plan + Pension Plan
- Paid Personal Days in addition to PTO + Separate Paid Sick Time Off
- Major Holidays Paid
- Tuition Assistance after 12 months
- Employee Assistance Program
- Excellent Growth and Advancement Opportunities
- Referral bonus
All employment is contingent upon the successful completion of a background check.
OOCL is an Equal Opportunity Employer and offers a diverse, inclusive, and equitable work environment. OOCL does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
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Find JobsEntry Level Executive Office Coordinator Job Market
Who's Hiring
- Sonrava Health36
- UCHealth11
- Deaconess Health System8
- Clarkson Eyecare6
- Lexington Health6
Top Industries Hiring
- Healthcare & Medical Services119
- Education26
- Technology & Software11
- Science & Research9
- Consulting & Professional Services7
Entry Level Executive Office Coordinator Jobs: Frequently Asked Questions
How do I get an entry level executive office coordinator job?
Focus on administrative skills that translate directly to executive support: calendar management, travel coordination, drafting correspondence, and handling confidential information with discretion. Internship experience, relevant coursework, or administrative volunteer work all strengthen an entry level application. Candidates who can demonstrate proficiency in Microsoft Office or Google Workspace and strong written communication skills tend to stand out at this stage.
Which companies hire entry level executive office coordinators?
Companies hiring entry level executive office coordinators right now include Sonrava Health, UCHealth, and Deaconess Health System, based on current listings on Migrate Mate as of November 2026. At this level, hiring comes from a wide range of organizations, including large corporations with structured administrative teams, healthcare systems, financial firms, and government agencies that maintain dedicated executive support offices.
Are there remote entry level executive office coordinator jobs?
Yes, though most openings at this level are on-site given the hands-on nature of executive support work. About 9% of entry level executive office coordinator openings are remote or hybrid as of November 2026, so candidates who prefer flexibility should filter specifically for those work settings when searching current listings.
Are these new grad executive office coordinator jobs?
Yes, these listings include new grad, recent graduate, and junior roles that explicitly welcome candidates with limited professional experience. A new grad-friendly posting typically accepts zero to two years of experience, counts internships or part-time administrative work toward that threshold, and may consider a strong portfolio of office management or project coordination work in lieu of full-time history.
Which industries hire the most entry level executive office coordinators?
Entry Level executive office coordinator roles concentrate in Healthcare & Medical Services, Education, and Technology & Software, based on current listings on Migrate Mate as of November 2026. These sectors tend to drive hiring at this level because they maintain large executive teams and structured administrative hierarchies that create consistent demand for coordinators who can grow into senior support roles over time.