Entry Level Lead Administrative Assistant Jobs
New grad lead administrative assistant jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or a demonstrated ability to coordinate schedules and support teams can matter more than a long resume. Most openings are on-site roles across Education, Healthcare & Medical Services, and Consulting & Professional Services, with employers like Jobot, UCLA Health, and 4P Consulting hiring at this level now.
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Showing 5 of 236+ Entry Level Lead Administrative Assistant jobs
Position Title: Administrative Assistant
Status: Full Time
Job Summary
The staff member will provide administrative assistance to department head, faculty and staff.
Essential Job Duties
- Provide administrative assistance for the internal and external correspondents
- Coordinate travel arrangements, meetings and conferences
- Schedule activities
- Assist with budget tracking
- Greet and direct visitors to appropriate offices
- Pick up mail from the Mail Room and distribute to appropriate faculty and staff
- Assist staff and faculty with day-to-day operation as needed
- Provide administrative assistance to faculty with teaching and research activities
- Prepare requisitions, check requests, intra-institutional vouchers and maintain documentation of such activities
- Check on status of orders processed and verify when purchases have been received
- Coordinate travel requests and expense reimbursements
- Handle all returned requisitions, check requests and expense reimbursements given back from grant management office for correction
- Update budget tracking system using Microsoft Excel by entering approved requisitions, check request and expense reimbursements
- Other duties as assigned
Qualifications (Education, Experience and Specialized Training)
- Bachelor’s degree or associate degree or high school diploma with experience in office administration and related areas
- Experience in computer systems and in using database management, spreadsheets and word processing tools
Physical Demands
Skills and Attributes
Knowledge of:
- Knowledge of the internet, and online systems
- Knowledge of fiscal rules and regulations
Skills:
- Good written, verbal communication, analytical skills
- Good planning and organizational skills
Ability to:
- Ability to plan, organize, allocate, coordinate and gather/analyze data for reports
Posting Number
Will this position require travel?
No
Will this position require night, weekend, and after hour work?
No
Will this position be supported using grants or contract funding?
Yes
Open Date: 11/12/2026
Close Date: 02/28/2027
Open Until Filled: No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
- Tuskegee University employment application
- Cover Letter
- Resume/CV
- Recommendation letters
- Copies of unofficial transcripts.
- Please note that official transcripts(s) will be required upon hire
Position Title: Administrative Assistant
Status: Full Time
Job Summary
The staff member will provide administrative assistance to department head, faculty and staff.
Essential Job Duties
- Provide administrative assistance for the internal and external correspondents
- Coordinate travel arrangements, meetings and conferences
- Schedule activities
- Assist with budget tracking
- Greet and direct visitors to appropriate offices
- Pick up mail from the Mail Room and distribute to appropriate faculty and staff
- Assist staff and faculty with day-to-day operation as needed
- Provide administrative assistance to faculty with teaching and research activities
- Prepare requisitions, check requests, intra-institutional vouchers and maintain documentation of such activities
- Check on status of orders processed and verify when purchases have been received
- Coordinate travel requests and expense reimbursements
- Handle all returned requisitions, check requests and expense reimbursements given back from grant management office for correction
- Update budget tracking system using Microsoft Excel by entering approved requisitions, check request and expense reimbursements
- Other duties as assigned
Qualifications (Education, Experience and Specialized Training)
- Bachelor’s degree or associate degree or high school diploma with experience in office administration and related areas
- Experience in computer systems and in using database management, spreadsheets and word processing tools
Physical Demands
Skills and Attributes
Knowledge of:
- Knowledge of the internet, and online systems
- Knowledge of fiscal rules and regulations
Skills:
- Good written, verbal communication, analytical skills
- Good planning and organizational skills
Ability to:
- Ability to plan, organize, allocate, coordinate and gather/analyze data for reports
Posting Number
Will this position require travel?
No
Will this position require night, weekend, and after hour work?
No
Will this position be supported using grants or contract funding?
Yes
Open Date: 11/12/2026
Close Date: 02/28/2027
Open Until Filled: No
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents:
- Tuskegee University employment application
- Cover Letter
- Resume/CV
- Recommendation letters
- Copies of unofficial transcripts.
- Please note that official transcripts(s) will be required upon hire
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Find JobsEntry Level Lead Administrative Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education50
- Healthcare & Medical Services49
- Consulting & Professional Services29
- Technology & Software20
- Law & Legal Services9
Entry Level Lead Administrative Assistant Jobs: Frequently Asked Questions
How do I get an entry level lead administrative assistant job?
Focus on demonstrating organizational skills and proficiency with office tools like Microsoft Office or Google Workspace, since most hiring managers weigh these heavily at the entry level. Internship experience coordinating calendars, managing correspondence, or supporting a team stands out on a junior resume. Tailor your application to show you can handle competing priorities, and highlight any coursework or volunteer work that involved administrative responsibilities.
Which companies hire entry level lead administrative assistants?
Companies hiring entry level lead administrative assistants right now include Jobot, UCLA Health, and 4P Consulting, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and large corporations tend to hire at this level most consistently, since they maintain dedicated administrative departments with room for new and junior staff to grow.
Are there remote entry level lead administrative assistant jobs?
Yes, though most postings at this level still favor on-site or hybrid arrangements. About 10% of entry level lead administrative assistant openings are remote or hybrid as of November 2026, so candidates open to in-person work will find the widest range of opportunities. Remote roles do exist and are worth filtering for if flexibility is a priority.
Are these new grad lead administrative assistant jobs?
Yes, these listings include new grad, recent graduate, and junior roles that explicitly welcome candidates with little or no professional experience. A new grad-friendly posting typically asks for zero to two years of experience and accepts internships, volunteer coordination, or a strong academic background in lieu of a full work history. Look for language like 'entry level,' 'training provided,' or 'will train' as reliable signals.
Which industries hire the most entry level lead administrative assistants?
Entry Level lead administrative assistant roles concentrate in Education, Healthcare & Medical Services, and Consulting & Professional Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to drive entry level hiring because they run large operational teams that rely on administrative support staff to keep scheduling, communications, and office logistics running smoothly.