Entry Level People Operations Coordinator Jobs

Job Posting Title:

Human Resources Coordinator - Jackson School of Geosciences

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Hiring Department:

John A and Katherine G Jackson School of Geosciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Jackson School of Geosciences is seeking a highly organized and customer-focused Human Resources Coordinator to join our HR team. This position plays a key role in supporting human resources operations, with primary responsibility for undergraduate student employment administration, international employment and visa coordination, affiliate appointments, and general HR support.

The successful candidate will work closely with faculty, staff, students, affiliates, and university partners to ensure employment processes are completed accurately, efficiently, and in compliance with university, state, and federal requirements. This role requires strong attention to detail, effective time-management skills, the ability to manage multiple priorities, and a commitment to providing excellent customer service in a collaborative academic environment.

This position is based on the UT Austin campus and is primarily performed in person to support the school's operational and customer service needs. A complete application is required to be considered.

Responsibilities

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  Undergraduate Student Employment Administration: Coordinates the full employment lifecycle for undergraduate student employees, including hiring, appointments, onboarding, I-9 verification, background checks, job changes, reappointments, and separations. Ensures timely and accurate processing of employment transactions, maintains records, monitors employment activity, and provides guidance to supervisors and student employees regarding policies, procedures, and employment requirements.
• Visa and International Employment Coordination: Coordinates employment-based visa and work authorization processes for international employees and visitors. Serves as a liaison with university partners and stakeholders to facilitate visa sponsorship, onboarding, and employment compliance requirements. Maintains accurate records, monitors deadlines, and provides guidance on visa-related employment processes while ensuring adherence to applicable university, state, and federal regulations. Conducts periodic reviews of visa-related records, work authorization dates, and employment documentation to ensure regulatory compliance and timely completion of required actions.
• Affiliate Administration: Administers affiliate appointments and related transactions, serving as the primary liaison with university partners to facilitate appointment processing, onboarding requirements, documentation, record maintenance, and compliance activities. Provides guidance to departments and affiliates regarding appointment procedures and requirements and ensures timely processing of affiliate actions. Reviews affiliate records and appointment documentation to ensure completeness, accuracy, and compliance with university requirements.
• HR Operations and Customer Support: Provides responsive, customer-focused HR support to faculty, staff, students, affiliates, and external constituents. Processes HR transactions, maintains confidential personnel records, and serves as a resource on HR policies and procedures. Collaborates with stakeholders to resolve issues, answer inquiries, and support workforce administration activities. Processes award payments for additional programs. Serves as a backup for student-related HR functions, including graduate student appointments, fellowships, stipends, tuition and waiver processing, onboarding, and student insurance administration.
• Projects, Reporting, and Process Improvement: Supports HR projects and operational initiatives through records management, reporting, process documentation, communications, and data analysis. Maintains procedures, training resources, and tracking tools; prepares reports and presentations; and contributes to continuous improvement efforts that enhance service delivery, compliance, efficiency, and operational effectiveness.
Other related duties as assigned.

Required Qualifications

Bachelor's degree. Two years of experience in human resources, employment administration, personnel administration, or closely related experience. Experience interpreting and applying policies, procedures, and regulatory requirements. Experience processing employment or administrative transactions with accuracy and attention to detail. Demonstrated ability to manage multiple priorities, meet deadlines, and maintain confidential information. Strong written and verbal communication skills and a commitment to providing excellent customer service. Proficiency with Microsoft Office applications, including Excel, Word, SharePoint, and Outlook. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required experience. Experience working in human resources within a higher education, public sector, or large organizational environment. Experience using Workday or other human resources information systems (HRIS). Experience administering student employment, onboarding, I-9 verification, background checks, or other employment processes. Experience coordinating visa sponsorship or work authorization processes. Experience maintaining records, monitoring compliance requirements, and tracking employment-related deadlines. Experience creating reports, analyzing data, and supporting process improvement initiatives. Demonstrated ability to work collaboratively with stakeholders and provide exceptional customer service.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Shared office space and in-person interactions with stakeholders.
  

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.