Mid Level Executive Office Coordinator Jobs
Mid level executive office coordinator jobs go to professionals ready to own complex scheduling workflows, manage cross-functional communications, and exercise judgment with minimal oversight. Hiring runs across Healthcare & Medical Services, Education, and Consulting & Professional Services, with employers like Jobot, Jack Henry & Associates, and KLA actively competing for coordinators at this level now.
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Location: 774 S. Shelmore Blvd, Mount Pleasant, SC 29464
Schedule: 8:30AM-5PM M-F
Who is OOCL?
OOCL is one of the world's largest integrated international container transportation, logistics and terminal companies. As one of Hong Kong's most recognized global brands, OOCL provides customers with fully integrated logistics and containerized transportation services, with a network that encompasses Asia, Europe, the Americas, Africa, and Australasia. This role is a part of the North America Group (NAG) region within the NAG HQ office located in Utah.
The Department
The Human Resources & Administration (HRA) department manages the full employee lifecycle for all NAG staff across four countries (USA, Canada, Mexico, and Costa Rica) and supports multiple lines of business. Our scope includes recruitment, career development, benefits and leave administration, payroll, and overall HR operations. Guided by our core values: People, People, People; Customer Focus; Community Responsibility; and Excellence Through Quality, the HRA team ensures employees are supported, leaders are empowered, and our organization continues to grow with the right talent in the right roles.
Responsibilities:
- Serve as the primary HR contact for local employees and management, providing guidance and support on employee relations, performance management, policies, and other workplace matters.
- Manage full-cycle recruitment for local positions and coordinate key employee lifecycle activities, including onboarding, employee changes, performance reviews, and offboarding.
- Partner with the HRA team in the South Jordan headquarters to ensure HR programs, processes, records, and employee matters are handled accurately, consistently, and confidentially.
- Oversee the day-to-day office services needs, including office movements, workspaces, equipment, supplies, access, maintenance, security, and workplace safety.
- Manage property management and local vendor relationships, coordinating services, repairs, onsite access, invoices, and issue resolution.
- Coordinate employee engagement activities, meetings, events, deliveries, and other administrative or operational needs of the office.
- Remain informed of matters affecting the office and its employees, partnering with local management and the appropriate headquarters teams to coordinate needs through resolution.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- Minimum 4–5 years of experience in Human Resources, including employee relations, recruitment, and HR operations. Experience supporting office operations or facilities is strongly preferred.
- Demonstrated ability to independently manage employee matters, recruitment activities, workplace needs, vendors, and competing priorities with appropriate judgment and follow-through.
- Strong interpersonal and communication skills, with the ability to build trusted relationships with employees, managers, vendors, and remote support teams.
- Excellent organization, discretion, problem-solving, and attention to detail, with a strong commitment to confidentiality and service.
- Proficiency in Microsoft Office and the ability to learn and work across HR, recruiting, finance, facilities, and other business systems.
- Ability to work onsite and perform the physical activities required to support office operations, including occasional lifting, moving supplies, and coordinating office setups.
OOCL Benefits
All full-time employees enjoy these outstanding benefits, while in a safe, friendly, clean, business casual office environment. Benefits include:
- Medical & Dental premiums 100% company paid
- Optional Vision Insurance
- 401(k) Retirement Plan + Pension Plan
- Paid Personal Days in addition to PTO + Separate Paid Sick Time Off
- Major Holidays Paid
- Tuition Assistance after 12 months
- Employee Assistance Program
- Excellent Growth and Advancement Opportunities
- Referral bonus
All employment is contingent upon the successful completion of a background check.
OOCL is an Equal Opportunity Employer and offers a diverse, inclusive, and equitable work environment. OOCL does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
Location: 774 S. Shelmore Blvd, Mount Pleasant, SC 29464
Schedule: 8:30AM-5PM M-F
Who is OOCL?
OOCL is one of the world's largest integrated international container transportation, logistics and terminal companies. As one of Hong Kong's most recognized global brands, OOCL provides customers with fully integrated logistics and containerized transportation services, with a network that encompasses Asia, Europe, the Americas, Africa, and Australasia. This role is a part of the North America Group (NAG) region within the NAG HQ office located in Utah.
The Department
The Human Resources & Administration (HRA) department manages the full employee lifecycle for all NAG staff across four countries (USA, Canada, Mexico, and Costa Rica) and supports multiple lines of business. Our scope includes recruitment, career development, benefits and leave administration, payroll, and overall HR operations. Guided by our core values: People, People, People; Customer Focus; Community Responsibility; and Excellence Through Quality, the HRA team ensures employees are supported, leaders are empowered, and our organization continues to grow with the right talent in the right roles.
Responsibilities:
- Serve as the primary HR contact for local employees and management, providing guidance and support on employee relations, performance management, policies, and other workplace matters.
- Manage full-cycle recruitment for local positions and coordinate key employee lifecycle activities, including onboarding, employee changes, performance reviews, and offboarding.
- Partner with the HRA team in the South Jordan headquarters to ensure HR programs, processes, records, and employee matters are handled accurately, consistently, and confidentially.
- Oversee the day-to-day office services needs, including office movements, workspaces, equipment, supplies, access, maintenance, security, and workplace safety.
- Manage property management and local vendor relationships, coordinating services, repairs, onsite access, invoices, and issue resolution.
- Coordinate employee engagement activities, meetings, events, deliveries, and other administrative or operational needs of the office.
- Remain informed of matters affecting the office and its employees, partnering with local management and the appropriate headquarters teams to coordinate needs through resolution.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- Minimum 4–5 years of experience in Human Resources, including employee relations, recruitment, and HR operations. Experience supporting office operations or facilities is strongly preferred.
- Demonstrated ability to independently manage employee matters, recruitment activities, workplace needs, vendors, and competing priorities with appropriate judgment and follow-through.
- Strong interpersonal and communication skills, with the ability to build trusted relationships with employees, managers, vendors, and remote support teams.
- Excellent organization, discretion, problem-solving, and attention to detail, with a strong commitment to confidentiality and service.
- Proficiency in Microsoft Office and the ability to learn and work across HR, recruiting, finance, facilities, and other business systems.
- Ability to work onsite and perform the physical activities required to support office operations, including occasional lifting, moving supplies, and coordinating office setups.
OOCL Benefits
All full-time employees enjoy these outstanding benefits, while in a safe, friendly, clean, business casual office environment. Benefits include:
- Medical & Dental premiums 100% company paid
- Optional Vision Insurance
- 401(k) Retirement Plan + Pension Plan
- Paid Personal Days in addition to PTO + Separate Paid Sick Time Off
- Major Holidays Paid
- Tuition Assistance after 12 months
- Employee Assistance Program
- Excellent Growth and Advancement Opportunities
- Referral bonus
All employment is contingent upon the successful completion of a background check.
OOCL is an Equal Opportunity Employer and offers a diverse, inclusive, and equitable work environment. OOCL does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
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Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services30
- Education22
- Consulting & Professional Services21
- Technology & Software10
- Construction & Real Estate8
Mid Level Executive Office Coordinator Jobs: Frequently Asked Questions
How do I get a mid level executive office coordinator job?
Position your experience around ownership, not just task completion. Highlight moments where you managed competing executive priorities, resolved logistical problems independently, or improved an office process. Applications that show concrete outcomes, such as streamlining a scheduling system or coordinating a high-stakes event without close supervision, stand out far more than lists of daily duties.
Which companies hire mid level executive office coordinators?
Companies hiring mid level executive office coordinators right now include Jobot, Jack Henry & Associates, and KLA, based on current listings on Migrate Mate as of November 2026. At this experience level, hiring tends to come from mid-size to large organizations that need coordinators capable of supporting multiple senior leaders and managing complex office operations with limited direction.
Are there remote mid level executive office coordinator jobs?
Yes, though availability varies by employer and role scope. About 29% of mid level executive office coordinator openings are remote or hybrid as of November 2026, reflecting broader workplace flexibility trends. Roles that involve heavy in-person executive support or facility oversight tend to remain on-site, while positions focused on scheduling, communications, and project coordination more often offer hybrid arrangements.
How do I move up to a mid level executive office coordinator role?
Moving from an entry-level coordinator role to mid level requires deepening your ownership over time. Build a record of managing projects from start to finish rather than completing assigned tasks. Develop expertise in executive communications, calendar strategy, and office operations. Taking on additional responsibility during high-pressure periods, such as a leadership transition or major company event, signals readiness for the next level.
Which industries hire the most mid level executive office coordinators?
Mid Level executive office coordinator roles concentrate in Healthcare & Medical Services, Education, and Consulting & Professional Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to employ large administrative teams supporting multiple executives, which creates steady demand for coordinators who can operate independently and handle complex organizational needs at the mid level.