File Clerk Jobs
File Clerk jobs are open across healthcare, legal, government, and financial services, from entry-level to senior positions, with specializations in medical records, legal documents, and digital archiving. See the openings below and apply to the ones that match your experience.
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Showing 5 of 21+ File Clerk jobs
PURPOSE OF THIS POSITION
To greet our patients, providing exemplary customer service as they enter the Radiology Department. Process any paperwork within the Radiology Department, obtaining all required signatures and provides general information regarding hospital policies and patient financial responsibilities.
To be responsible for the management and storage of radiographs. Maintains all records as to the location of radiographs whether inside or outside the hospital. To observe and respond to the needs of persons or patients waiting for exams.
JOB DUTIES RESPONSIBILITIES
Duty 1: Greets patients in a courteous and confidential manner in order to obtain and record patient demographic, insurance, and financial information. Accurately enters all information, completing all necessary forms. Obtains patient consent signatures and reviews all physician orders for completeness and accuracy.
Duty 2: Enters physician’s orders into the EHR accurately for all imaging modalities. Obtains additional documentation as necessary.
Duty 3: Schedules in the Electronic Health Record for all radiology modalities, follows the protocol for such scheduling. Check in appointments and obtains proper paperwork, Efficient in operation of the document imaging system. Scans and retrieves all pertinent documents, assures that scanned images are legible and of good quality.
Duty 4: Modify, review and create new encounters ensuring the correct encounters are being used at all times.
Duty 5: Informs the patient of any financial responsibility. Conducts computerized medical necessity screening for all Medicare patients. Offers ABN and obtains necessary signatures as appropriate. Documents activity in the appropriate EHR fields.
Duty 6: Provides exemplary customer service to all individuals. Acts as a liaison between BVHS and the patient/family to resolve issues. Possesses ability to explain procedures, wait time expectations, hospital policies, etc.
Duty 7: Demonstrates good positive communication skills, able to communicate daily via telephone, fax, email to physicians, referring physicians, offices, patients and interdepartmental staffs to ensure satisfaction of those we serve.
Duty 8: Coordinate and participate in activities relating to the retrieval and distribution of x-ray images/films, CD burning, importing CDs ensuring adherence to procedures and policies.
Duty 9: Coordinate and participate in the maintenance of various files, logs and records ensuring the accuracy and completeness of information. Maintains equipment and supplies used as part of the department processes.
Duty 10: Shows initiative. Tasks are completed before the end of shift and aids in the preparation for the next day. Uses time wisely, does not allow for unimportant interruptions. Able to multi-task, prioritize work, and complete it in a timely manner following all policies and procedures as they pertain to the department, Shows good problem solving skills yet seeks guidance and direction as necessary.
REQUIRED QUALIFICATIONS
- High school graduate or GED equivalent
- Data entry and/or PC experience
- Medical terminology coursework or knowledge
- Positive service-oriented interpersonal and communication skills
- Individual must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patient served on his/her assigned unit/department. The individual must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient status
- Interpret the appropriate information needed to identify each patient’s requirements relative to their age-specific needs and to provide the care needed as described in the area’s policies and procedures.
PREFERRED QUALIFICATIONS
- Some related college
- Registration experience
PHYSICAL DEMANDS
This position requires a full range of body motion with intermittent walking, lifting, bending, climbing, squatting, kneeling, twisting, sitting and standing. This position does require climbing and sitting for 2 hours per day. The associate must be able to lift 50 pounds. This position requires corrected vision and hearing in the normal range. This individual must have excellent eye-hand coordination.
PURPOSE OF THIS POSITION
To greet our patients, providing exemplary customer service as they enter the Radiology Department. Process any paperwork within the Radiology Department, obtaining all required signatures and provides general information regarding hospital policies and patient financial responsibilities.
To be responsible for the management and storage of radiographs. Maintains all records as to the location of radiographs whether inside or outside the hospital. To observe and respond to the needs of persons or patients waiting for exams.
JOB DUTIES RESPONSIBILITIES
Duty 1: Greets patients in a courteous and confidential manner in order to obtain and record patient demographic, insurance, and financial information. Accurately enters all information, completing all necessary forms. Obtains patient consent signatures and reviews all physician orders for completeness and accuracy.
Duty 2: Enters physician’s orders into the EHR accurately for all imaging modalities. Obtains additional documentation as necessary.
Duty 3: Schedules in the Electronic Health Record for all radiology modalities, follows the protocol for such scheduling. Check in appointments and obtains proper paperwork, Efficient in operation of the document imaging system. Scans and retrieves all pertinent documents, assures that scanned images are legible and of good quality.
Duty 4: Modify, review and create new encounters ensuring the correct encounters are being used at all times.
Duty 5: Informs the patient of any financial responsibility. Conducts computerized medical necessity screening for all Medicare patients. Offers ABN and obtains necessary signatures as appropriate. Documents activity in the appropriate EHR fields.
Duty 6: Provides exemplary customer service to all individuals. Acts as a liaison between BVHS and the patient/family to resolve issues. Possesses ability to explain procedures, wait time expectations, hospital policies, etc.
Duty 7: Demonstrates good positive communication skills, able to communicate daily via telephone, fax, email to physicians, referring physicians, offices, patients and interdepartmental staffs to ensure satisfaction of those we serve.
Duty 8: Coordinate and participate in activities relating to the retrieval and distribution of x-ray images/films, CD burning, importing CDs ensuring adherence to procedures and policies.
Duty 9: Coordinate and participate in the maintenance of various files, logs and records ensuring the accuracy and completeness of information. Maintains equipment and supplies used as part of the department processes.
Duty 10: Shows initiative. Tasks are completed before the end of shift and aids in the preparation for the next day. Uses time wisely, does not allow for unimportant interruptions. Able to multi-task, prioritize work, and complete it in a timely manner following all policies and procedures as they pertain to the department, Shows good problem solving skills yet seeks guidance and direction as necessary.
REQUIRED QUALIFICATIONS
- High school graduate or GED equivalent
- Data entry and/or PC experience
- Medical terminology coursework or knowledge
- Positive service-oriented interpersonal and communication skills
- Individual must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patient served on his/her assigned unit/department. The individual must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient status
- Interpret the appropriate information needed to identify each patient’s requirements relative to their age-specific needs and to provide the care needed as described in the area’s policies and procedures.
PREFERRED QUALIFICATIONS
- Some related college
- Registration experience
PHYSICAL DEMANDS
This position requires a full range of body motion with intermittent walking, lifting, bending, climbing, squatting, kneeling, twisting, sitting and standing. This position does require climbing and sitting for 2 hours per day. The associate must be able to lift 50 pounds. This position requires corrected vision and hearing in the normal range. This individual must have excellent eye-hand coordination.
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Find File Clerk JobsFile Clerk Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in file clerk jobs.
- High school diploma or GED required by most employers
- Proficiency with alphabetical, numerical, and chronological filing systems
- Experience with document scanning, imaging, or electronic records software
- Accurate data entry at a minimum of 40 words per minute
- Knowledge of records retention policies and confidentiality procedures
- Ability to lift and move file boxes weighing up to 30 pounds
Tips for Your File Clerk Job Search
Tailor your resume to filing systems
Highlight the specific filing systems you have used, whether alphabetical, numerical, or color-coded. Employers want to see that you can step into their system with minimal ramp-up, so name the exact methods rather than describing filing in general terms.
List document management software by name
Many file clerk postings screen for experience with specific platforms like document imaging software or electronic records systems. Name every platform you have used in your resume skills section so your application clears keyword filters in applicant tracking systems.
Apply early to roles that fit
Migrate Mate lists file clerk openings from across the United States in one place, so you can find roles that match and apply directly to each listing. Applying early gives your application more visibility before a posting fills.
Target postings that match your record type
File clerk roles in medical offices, law firms, and government agencies have different day-to-day requirements. Read each posting for the record type mentioned, such as patient charts, case files, or permits, and apply to the ones where your background is a direct fit.
Prepare for a practical skills demonstration
Some file clerk interviews include a short sorting or data-entry exercise rather than only behavioral questions. Practice organizing a sample set of documents quickly and accurately so you are ready to demonstrate speed and attention to detail on the spot.
Follow up with a detail-oriented thank-you note
A brief, error-free thank-you email after your interview reinforces the core trait employers want in a file clerk. Reference one specific detail from the conversation to show you are attentive, and send it within 24 hours of your interview.
File Clerk Jobs: Frequently Asked Questions
Which companies are hiring the most file clerks?
The companies hiring the most file clerks right now include Safeway, Albertsons, and Homeland Stores, with the largest share of openings in Ohio, Texas, and Hawaii, based on current listings on Migrate Mate as of November 2026. Healthcare networks and county government offices consistently represent a large portion of active postings.
How many file clerk jobs are remote?
About 0% of file clerk openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of most physical filing work. Digital records and document scanning roles are the sub-areas most likely to offer remote or hybrid arrangements, particularly in insurance and legal services.
How do you become a file clerk?
Most employers require a high school diploma or equivalent as the starting point. From there, you build competency in physical and electronic filing systems, often through on-the-job training or an administrative support course at a community college. Gaining experience with document imaging software and demonstrating accurate data entry strengthens your candidacy for more specialized roles in healthcare or legal settings.
Can you get hired as a file clerk with no experience?
Yes, many entry-level file clerk roles are explicitly open to candidates with no prior filing experience. Employers in this category prioritize reliability, attention to detail, and basic computer literacy over a resume full of related titles. Volunteering to help organize records at a school, nonprofit, or community office gives you something concrete to point to, and temp placements through staffing agencies are a common path into permanent positions.
What does the file clerk interview process look like?
Most file clerk interviews are brief and practical. A hiring manager or office administrator typically conducts one round of questions covering your organizational habits, familiarity with filing systems, and how you handle confidential documents. Some employers add a short skills exercise such as sorting a stack of documents or completing a data-entry sample. Government and healthcare roles may include a background check as a condition of the offer.
Where can I find and apply to file clerk jobs?
You can find and apply to file clerk jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience level and record-type background, then apply directly to each one that fits.
See All 21 File Clerk Jobs
Find roles that match your experience and apply in just a few clicks.
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