Mid Level Grants Associate Jobs
Mid level grants associate jobs go to professionals ready to own grant portfolios end to end, lead proposal development with minimal oversight, and guide junior staff through compliance and reporting cycles. Openings are spread across on-site, remote, and hybrid settings in Education, Healthcare & Medical Services, and Government & Public Sector, with employers like Johns Hopkins University, JBS INTERNATIONAL, and Jobot hiring at this level now.
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The Research Professional, CIC Grants Manager, supports the financial and operational management of the Center on International Cooperation’s research portfolio. CIC is an applied policy research center and think tank at NYU that works at the intersection of politics, security, justice, development, and humanitarian issues. Through research, policy partnerships, and engagement with governments and international organizations, CIC advances collaborative approaches to preventing crises and promoting peace, justice, and inclusion. The position oversees grant administration, financial monitoring, compliance, procurement, and subaward coordination in support of CIC’s research and policy initiatives, working closely with program leads and NYU administrative offices.
Key Responsibilities
Coordinate grant administration throughout the award lifecycle, including pre-award, post-award, reporting, and closeout activities.
Monitor grant budgets, expenditures, and funding commitments; support financial forecasting and identify potential funding or compliance risks.
Advise program leads on grant requirements, budget management, allowable expenses, and sponsor reporting obligations.
Oversee procurement, consultant agreements, vendor payments, and subaward administration in accordance with NYU and sponsor requirements.
Serve as a liaison to NYU central offices and external funders on grant, financial, and operational matters.
Reconcile grant expenditures, monitor funding needs, and strengthen financial controls and administrative processes.
Provide direction and oversight to junior operations staff and student employees, as applicable.
In compliance with NYC’s Pay Transparency Act, the annual base salary range for this position is $85,000 - $95,000. New York University considers factors such as (but not limited to) the specific grant funding and the terms of the research grant when extending an offer.
Bachelor's degree and 3–5 years of relevant experience in research administration, grant management, financial operations, or a related field.
Experience managing sponsored research funding, grant budgets, financial reporting, and compliance requirements.
Knowledge of procurement, contracting, vendor management, and subaward administration.
Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities independently.
Excellent communication skills and the ability to work effectively with faculty, program staff, external funders, and central administrative offices.
Proficiency in Microsoft Excel and financial management systems.
For people in the EU, click here for information on your privacy rights under GDPR: www.nyu.edu/it/gdpr
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply for vacant positions at all levels.
Sustainability Statement
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability
The Research Professional, CIC Grants Manager, supports the financial and operational management of the Center on International Cooperation’s research portfolio. CIC is an applied policy research center and think tank at NYU that works at the intersection of politics, security, justice, development, and humanitarian issues. Through research, policy partnerships, and engagement with governments and international organizations, CIC advances collaborative approaches to preventing crises and promoting peace, justice, and inclusion. The position oversees grant administration, financial monitoring, compliance, procurement, and subaward coordination in support of CIC’s research and policy initiatives, working closely with program leads and NYU administrative offices.
Key Responsibilities
Coordinate grant administration throughout the award lifecycle, including pre-award, post-award, reporting, and closeout activities.
Monitor grant budgets, expenditures, and funding commitments; support financial forecasting and identify potential funding or compliance risks.
Advise program leads on grant requirements, budget management, allowable expenses, and sponsor reporting obligations.
Oversee procurement, consultant agreements, vendor payments, and subaward administration in accordance with NYU and sponsor requirements.
Serve as a liaison to NYU central offices and external funders on grant, financial, and operational matters.
Reconcile grant expenditures, monitor funding needs, and strengthen financial controls and administrative processes.
Provide direction and oversight to junior operations staff and student employees, as applicable.
In compliance with NYC’s Pay Transparency Act, the annual base salary range for this position is $85,000 - $95,000. New York University considers factors such as (but not limited to) the specific grant funding and the terms of the research grant when extending an offer.
Bachelor's degree and 3–5 years of relevant experience in research administration, grant management, financial operations, or a related field.
Experience managing sponsored research funding, grant budgets, financial reporting, and compliance requirements.
Knowledge of procurement, contracting, vendor management, and subaward administration.
Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities independently.
Excellent communication skills and the ability to work effectively with faculty, program staff, external funders, and central administrative offices.
Proficiency in Microsoft Excel and financial management systems.
For people in the EU, click here for information on your privacy rights under GDPR: www.nyu.edu/it/gdpr
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply for vacant positions at all levels.
Sustainability Statement
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/sustainability
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Mid Level Grants Associate Jobs: Frequently Asked Questions
How do I get a mid level grants associate job?
Position your application around grant cycles you have owned independently, not just supported. Highlight your ability to manage funder relationships, write competitive proposals, and ensure post-award compliance without close supervision. Tailor your resume to show measurable outcomes, such as awards secured or compliance audits passed, and emphasize any experience coordinating across departments or external partners.
Which companies hire mid level grants associates?
Companies hiring mid level grants associates right now include Johns Hopkins University, JBS INTERNATIONAL, and Jobot, based on current listings on Migrate Mate as of November 2026. Nonprofits, research institutions, healthcare systems, and government-affiliated organizations tend to hire most actively at this level, as they depend on sustained grant funding to operate core programs.
Are there remote mid level grants associate jobs?
Yes, though availability varies by employer and sector. About 85% of mid level grants associate openings are remote or hybrid as of November 2026, reflecting how much of this work, including writing, reporting, and funder communications, can be done without being on-site. Some roles still require in-person presence for program coordination or institutional compliance reviews.
How do I move up to a mid level grants associate role?
Moving from entry level into mid level typically means progressing from supporting grant activities to owning them. Build depth by taking on full proposal cycles, managing reporting deadlines independently, and learning budget administration. Demonstrating measurable impact, like grants awarded or compliance rates maintained, shows hiring managers you can handle the ownership and accountability that mid level roles demand.
Which industries hire the most mid level grants associates?
Mid Level grants associate roles concentrate in Education, Healthcare & Medical Services, and Government & Public Sector, based on current listings on Migrate Mate as of November 2026. These sectors rely heavily on competitive and institutional funding, which creates sustained demand for experienced professionals who can manage the full grant lifecycle from prospecting through closeout.