Green Card Assistant Registrar Jobs
Assistant Registrar jobs with green card sponsorship are available through universities, hospitals, and large organizations that file PERM labor certification with the Department of Labor. EB-2 eligibility typically applies to candidates with a master's degree or a bachelor's degree plus five years of progressive experience in records management or administration, while EB-3 covers professionals with a bachelor's degree.
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Recruitment/Posting Title ASST REGISTRAR
Job Category URA-AFT Administrative
Department Student Affairs
Overview
The School of Nursing is one of eight schools that comprise the Rutgers Biomedical and Health Sciences (RBHS). As part of the RBHS, the School of Nursing offers unique opportunities in education, research, and practice at a leading national research university which is the state’s premier, comprehensive, public institution of higher learning. Innovative academic offerings include bachelor’s, master’s, post-master’s, DNP and Ph.D. programs that are preparing nurse leaders of today and tomorrow at campuses located in Newark, New Brunswick, and Blackwood, NJ.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Assistant Registrar for the School of Nursing. Under direction of the Registrar and the Associate Registrar (undergraduate) the Assistant Registrar will assist with all functions of the SN Registrar’s office with specific emphasis on the undergraduate population. The Assistant Registrar (UG) essential functions include education and licensure verification, standard and procedure manuals (SRDB & Regis), registration collaboration with SN academic offices and university registrar offices (Newark, New Brunswick), maintaining adherence to school practices and policies, collection and analysis of operational data, and other duties as assigned. The position plays a key role in creating an office environment that engages the office staff and provides leadership for outstanding customer service.
Among the key duties of the position are the following:
- Certifies all undergraduate degrees, making sure all students have completed all degree requirements.
- Reviews all undergraduate graduation applications for accuracy.
- Reviews all curriculums in the student information system to ensure all required courses were complete by each student applying for graduation.
- Works with the Newark & New Brunswick Registrar’s office to certify each student’s curriculum along with verifying all transfer credits.
- Reviews all student cumulative GPA to select students for Sigma Theta Tau.
- Collaborates with Student Engagement and provides/certifies names are correct in the convocation booklet and diploma.
- Handles undergraduate student and alumni verifications with collaboration from the academic divisions, clinical compliance and other campus/school partners.
- Assists with new and continuing student registration.
- Assists faculty and staff with any student registration issues.
- Requests reports as needed to prepare for advisement and registration.
FLSA Exempt
Grade 05
Salary Details
Minimum Salary 68278.480
Mid Range Salary 84393.980
Maximum Salary 100509.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
- Bachelor’s degree or an equivalent combination of education and/or experience.
- A minimum of 2 years of in-depth experience advising students.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Demonstrated ability to collaborate with multiple constituencies including faculty, students, and staff.
- Ability to work well independently.
Preferred Qualifications
- 3 years of experience.
- Proficient in SRDB.
- The ability to interpret and apply the school of nursing and Rutgers University policies pertaining to student records and confidentiality, including the Family Educational Rights and Privacy Act (FERPA).
Equipment Utilized
- Ability and desire to acquire new technical expertise as needed.
- Proficiency in Microsoft Office applications (i.e., Word, Excel, PowerPoint and Access) and email and web browser along with industry-specific software.
Physical Demands and Work Environment
- Standing, sitting, walking, talking and hearing.
- No special vision requirements.
- Ability to lift or exert force up to ten (10) pounds.
Special Conditions
Posting Details
Posting Number 26ST2078
Posting Open Date 11/09/2026
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have a bachelor's degree or an equivalent combination of education and/or experience and a minimum of 2 years of in-depth experience advising students?
- Yes
- No
- Are you a current member of URA-AFT Administration?
- Yes
- No
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter/Letter of Application
Optional Documents
Position Details
Recruitment/Posting Title ASST REGISTRAR
Job Category URA-AFT Administrative
Department Student Affairs
Overview
The School of Nursing is one of eight schools that comprise the Rutgers Biomedical and Health Sciences (RBHS). As part of the RBHS, the School of Nursing offers unique opportunities in education, research, and practice at a leading national research university which is the state’s premier, comprehensive, public institution of higher learning. Innovative academic offerings include bachelor’s, master’s, post-master’s, DNP and Ph.D. programs that are preparing nurse leaders of today and tomorrow at campuses located in Newark, New Brunswick, and Blackwood, NJ.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Assistant Registrar for the School of Nursing. Under direction of the Registrar and the Associate Registrar (undergraduate) the Assistant Registrar will assist with all functions of the SN Registrar’s office with specific emphasis on the undergraduate population. The Assistant Registrar (UG) essential functions include education and licensure verification, standard and procedure manuals (SRDB & Regis), registration collaboration with SN academic offices and university registrar offices (Newark, New Brunswick), maintaining adherence to school practices and policies, collection and analysis of operational data, and other duties as assigned. The position plays a key role in creating an office environment that engages the office staff and provides leadership for outstanding customer service.
Among the key duties of the position are the following:
- Certifies all undergraduate degrees, making sure all students have completed all degree requirements.
- Reviews all undergraduate graduation applications for accuracy.
- Reviews all curriculums in the student information system to ensure all required courses were complete by each student applying for graduation.
- Works with the Newark & New Brunswick Registrar’s office to certify each student’s curriculum along with verifying all transfer credits.
- Reviews all student cumulative GPA to select students for Sigma Theta Tau.
- Collaborates with Student Engagement and provides/certifies names are correct in the convocation booklet and diploma.
- Handles undergraduate student and alumni verifications with collaboration from the academic divisions, clinical compliance and other campus/school partners.
- Assists with new and continuing student registration.
- Assists faculty and staff with any student registration issues.
- Requests reports as needed to prepare for advisement and registration.
FLSA Exempt
Grade 05
Salary Details
Minimum Salary 68278.480
Mid Range Salary 84393.980
Maximum Salary 100509.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
- Bachelor’s degree or an equivalent combination of education and/or experience.
- A minimum of 2 years of in-depth experience advising students.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Demonstrated ability to collaborate with multiple constituencies including faculty, students, and staff.
- Ability to work well independently.
Preferred Qualifications
- 3 years of experience.
- Proficient in SRDB.
- The ability to interpret and apply the school of nursing and Rutgers University policies pertaining to student records and confidentiality, including the Family Educational Rights and Privacy Act (FERPA).
Equipment Utilized
- Ability and desire to acquire new technical expertise as needed.
- Proficiency in Microsoft Office applications (i.e., Word, Excel, PowerPoint and Access) and email and web browser along with industry-specific software.
Physical Demands and Work Environment
- Standing, sitting, walking, talking and hearing.
- No special vision requirements.
- Ability to lift or exert force up to ten (10) pounds.
Special Conditions
Posting Details
Posting Number 26ST2078
Posting Open Date 11/09/2026
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have a bachelor's degree or an equivalent combination of education and/or experience and a minimum of 2 years of in-depth experience advising students?
- Yes
- No
- Are you a current member of URA-AFT Administration?
- Yes
- No
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter/Letter of Application
Optional Documents
See all Green Card Assistant Registrar Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship in Assistant Registrar
Align your credentials to EB-2 or EB-3
Pull your official transcripts and calculate your years of progressive experience in records management, enrollment systems, or academic administration. USCIS treats a bachelor's degree plus five years of directly relevant experience as equivalent to an advanced degree for EB-2 purposes.
Search Migrate Mate for verified sponsors
Target employers with a documented history of PERM filings in administrative and registrar functions. Migrate Mate lists employers with verified green card sponsorship history, letting you focus your applications on organizations already familiar with the EB-2 and EB-3 process.
Prioritize institutions with centralized HR
Large universities, hospital systems, and government contractors typically have dedicated immigration counsel who manage PERM filings routinely. Smaller registrar offices often lack the infrastructure to sponsor green cards, so filter your search toward employers with established HR compliance teams.
Verify the prevailing wage before negotiating
Use the OFLC Wage Search to look up the prevailing wage for your target SOC code and location before salary discussions. PERM requires your offered wage to meet or exceed this threshold, so knowing the floor protects you if an employer's offer falls short.
Disclose your sponsorship need early
Raise green card sponsorship in the first substantive interview, not after an offer is extended. PERM requires the employer to demonstrate recruitment efforts and document the job requirements before filing, so the earlier they confirm willingness to sponsor, the sooner that process can begin.
Understand priority dates before you file
If you're a national of India or China, your EB-2 or EB-3 priority date may face significant backlog. Check the monthly Visa Bulletin published by the Department of State alongside your I-140 timeline so you can plan your adjustment of status or consular processing realistically.
Green Card Assistant Registrar: Frequently Asked Questions
Which green card category covers Assistant Registrar roles?
Most Assistant Registrar positions qualify under EB-2 or EB-3. EB-2 applies if the role requires an advanced degree or a bachelor's degree combined with five years of progressive experience in records management or academic administration. EB-3 covers professionals with a bachelor's degree. The specific category depends on how the employer defines the minimum requirements in the PERM job description.
How is green card sponsorship different from H-1B sponsorship for this role?
Green card sponsorship leads to lawful permanent residence, not a temporary work status. The process starts with PERM labor certification filed with the Department of Labor, which requires a prevailing wage determination and a formal recruitment test proving no qualified U.S. workers are available. After PERM is certified, the employer files an I-140 immigrant petition with USCIS. Unlike H-1B visa, there is no annual lottery, but per-country numerical limits can create priority-date backlogs for nationals of high-demand countries.
How do I find employers who sponsor green cards for Assistant Registrar positions?
Use Migrate Mate to search for employers with verified PERM and green card sponsorship history in administrative and registrar functions. Focusing on large universities, hospital networks, and government contractors generally yields better results, as these organizations tend to have dedicated immigration counsel and established processes for managing PERM filings from start to finish.
What happens to my green card case if I change employers?
AC21 job portability allows you to change employers once your I-485 adjustment of status application has been pending for 180 days or more, provided the new role is in the same or a similar occupational classification. Your priority date from an approved I-140 can also be carried over to a new employer's petition, which protects your place in the queue even if you switch organizations before your green card is issued.
What documents should I prepare before applying for PERM-sponsored roles?
Gather official transcripts, degree certificates, and reference letters that document your years of progressive experience in records management, enrollment systems, or academic administration. If your degree was awarded outside the United States, obtain a credential evaluation from a NACES-member organization. PERM requires the employer to prove the minimum qualifications in the certified job description match your actual background, so having organized documentation speeds up that review significantly.