Green Card Clinic Coordinator Jobs
Clinic Coordinator green card sponsorship follows the EB-2 or EB-3 path, requiring your employer to complete PERM labor certification with the DOL before filing an I-140 petition. Healthcare operations roles often qualify under EB-3 for professionals with a bachelor's degree, moving you from temporary status to lawful permanent residency.
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Get Access To All JobsLocation
St. Louis, MO 63110
Scheduled Hours
40
Position Summary
Coordinates the daily operations of the Surgical Prehabilitation and Readiness (SPAR) program, which helps patients prepare for surgery. Serves as a central contact for patients and the care team, coordinating enrollment, education, follow-up, referrals, documentation, and program supplies. Supervises assigned support staff and works with clinical and operational partners to support a consistent patient experience and effective program operations.
Job Description
Primary Duties & Responsibilities:
- Coordinates patient services providing quality care in efficient and cost effective manner.
- May supervise support staff, scheduling work assignments to ensure appropriate coverage, hires, trains and evaluates performance.
- Maintains established policies and procedures and quality control through quality assurance and risk management programs.
- Promotes and maintains effective communications and collaboration within departmental administrators, managers and supervisors.
- Maintains and monitors all patient accounts.
- Provides reports, analysis and maintains records as required.
- Coordinates and maintains equipment and supplies ordering when needed.
- Assists with clerical tasks as needed including answering phones, computer entry, copies and fax material.
- Promotes and supports continuous improvement of quality and service to ensure effective clinical outcomes and patient satisfaction.
- Coordinates the patient’s participation in SPAR from enrollment through the preoperative period, including scheduling, follow-up, and communication with patients, families, and care teams.
- Supports patient assessment, individualized planning, and progress monitoring within the scope of the position and established SPAR protocols; escalates clinical questions or concerns to the appropriate licensed clinician.
- Provides approved patient education and resources on activity and mobility, nutrition, pulmonary hygiene, smoking cessation, and mindfulness.
- Helps patients and families set up and use program technology, including Fitbits, and troubleshoots routine issues.
- Coordinates referrals and connects patients with resources identified by the SPAR care team.
- Documents participation and progress in Epic and enters program information in REDCap and other tracking tools accurately and promptly.
- Tracks enrollment by surgical department, Fitbit distribution and returns, and other operational information needed for program reporting.
- Supervises the SPAR medical assistant, including work assignments, training, day-to-day guidance, and performance feedback.
- Orders, inventories, assembles, and distributes program materials; coordinates shipment of supplies to patients and returns of loaned devices.
- Responds to patient calls and messages promptly and facilitates communication among surgical teams, SPAR staff, and other partners.
- Identifies workflow and service improvements that support patient participation and program effectiveness.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment
Physical Effort:
- Typically sitting at desk or table
- Repetitive wrist, hand or finger movement
Equipment:
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Clinical Office, Including Supervision (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
Medical Assistant ()
Skills:
Communication, Customer Service, Interpersonal Communication, Organizing, Patient Services
Grade
C08-H
Salary Range
$21.33 - $31.98 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Location
St. Louis, MO 63110
Scheduled Hours
40
Position Summary
Coordinates the daily operations of the Surgical Prehabilitation and Readiness (SPAR) program, which helps patients prepare for surgery. Serves as a central contact for patients and the care team, coordinating enrollment, education, follow-up, referrals, documentation, and program supplies. Supervises assigned support staff and works with clinical and operational partners to support a consistent patient experience and effective program operations.
Job Description
Primary Duties & Responsibilities:
- Coordinates patient services providing quality care in efficient and cost effective manner.
- May supervise support staff, scheduling work assignments to ensure appropriate coverage, hires, trains and evaluates performance.
- Maintains established policies and procedures and quality control through quality assurance and risk management programs.
- Promotes and maintains effective communications and collaboration within departmental administrators, managers and supervisors.
- Maintains and monitors all patient accounts.
- Provides reports, analysis and maintains records as required.
- Coordinates and maintains equipment and supplies ordering when needed.
- Assists with clerical tasks as needed including answering phones, computer entry, copies and fax material.
- Promotes and supports continuous improvement of quality and service to ensure effective clinical outcomes and patient satisfaction.
- Coordinates the patient’s participation in SPAR from enrollment through the preoperative period, including scheduling, follow-up, and communication with patients, families, and care teams.
- Supports patient assessment, individualized planning, and progress monitoring within the scope of the position and established SPAR protocols; escalates clinical questions or concerns to the appropriate licensed clinician.
- Provides approved patient education and resources on activity and mobility, nutrition, pulmonary hygiene, smoking cessation, and mindfulness.
- Helps patients and families set up and use program technology, including Fitbits, and troubleshoots routine issues.
- Coordinates referrals and connects patients with resources identified by the SPAR care team.
- Documents participation and progress in Epic and enters program information in REDCap and other tracking tools accurately and promptly.
- Tracks enrollment by surgical department, Fitbit distribution and returns, and other operational information needed for program reporting.
- Supervises the SPAR medical assistant, including work assignments, training, day-to-day guidance, and performance feedback.
- Orders, inventories, assembles, and distributes program materials; coordinates shipment of supplies to patients and returns of loaned devices.
- Responds to patient calls and messages promptly and facilitates communication among surgical teams, SPAR staff, and other partners.
- Identifies workflow and service improvements that support patient participation and program effectiveness.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment
Physical Effort:
- Typically sitting at desk or table
- Repetitive wrist, hand or finger movement
Equipment:
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Clinical Office, Including Supervision (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
Medical Assistant ()
Skills:
Communication, Customer Service, Interpersonal Communication, Organizing, Patient Services
Grade
C08-H
Salary Range
$21.33 - $31.98 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
See all 43+ Green Card Clinic Coordinator Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Clinic Coordinator
Match your degree to EB-2 or EB-3
A bachelor's degree in health administration or a related field typically lands you in EB-3. If you hold a master's degree or a bachelor's plus five years of progressive healthcare coordination experience, you may qualify for the EB-2 advanced-degree category instead.
Find sponsors through Migrate Mate
Search Migrate Mate to identify employers with verified employment-based green card sponsorship history for Clinic Coordinator roles. Targeting employers who have completed PERM filings before cuts months off your search and signals a sponsor who understands the process.
Request a prevailing wage review early
Before your employer submits the PERM application, ask HR to run your SOC code through the OFLC Wage Search. If your offered salary falls below the DOL-determined prevailing wage for your region, PERM certification will be denied regardless of your qualifications.
Document clinical coordination duties precisely
PERM requires your employer to advertise the actual job duties, not a generalized coordinator title. Work with HR to ensure your job description specifies EHR management, patient intake oversight, or staff scheduling so the posted role matches your genuine daily responsibilities.
Understand per-country priority date backlogs
EB-2 and EB-3 both carry per-country annual limits. If you were born in India or China, your priority date may be years behind the current cutoff. Check the monthly USCIS Visa Bulletin to track when your category becomes current before expecting to file your I-485.
Protect your priority date if you change employers
Once your original I-140 is approved, your priority date can transfer to a new employer's I-140 petition. If your I-485 has been pending 180 days or more, AC21 portability also lets you move to a same-or-similar Clinic Coordinator role without restarting the green card process from scratch.
Green Card Clinic Coordinator: Frequently Asked Questions
Does a Clinic Coordinator role qualify for EB-2 or EB-3 green card sponsorship?
Most Clinic Coordinator positions qualify under EB-3, which covers professionals with a bachelor's degree and skilled workers with at least two years of experience. If your role requires a master's degree or equivalent, or you hold a bachelor's plus five years of progressive healthcare coordination experience, your employer may instead file under EB-2. The correct category depends on your employer's minimum requirements for the posted position, not just your personal credentials.
How does the PERM green card process differ from H-1B sponsorship for this role?
H-1B visa is a temporary nonimmigrant status tied to employer sponsorship and renewed in cycles, while green card sponsorship through PERM leads to lawful permanent residency with no renewal required. The PERM process requires your employer to complete a prevailing wage determination with the DOL, run a formal recruitment test, and demonstrate no qualified U.S. workers are available. Only after PERM certification can your employer file an I-140 immigrant petition on your behalf.
How do I find Clinic Coordinator employers who sponsor green cards?
Migrate Mate lists employers with verified employment-based green card sponsorship history, searchable by role and location. Targeting employers with prior PERM filings in healthcare administration is more effective than applying broadly, since PERM is a costly multi-step process and employers who have completed it before are far more likely to sponsor again.
What happens to my green card case if I change Clinic Coordinator jobs mid-process?
Two separate protections apply depending on how far along your case is. Once your original I-140 petition is approved, your priority date can carry over to a new employer's I-140 so you don't lose your place in line. Separately, if your I-485 adjustment of status application has been pending for 180 days or more, AC21 portability lets you move to the same or a similar occupation without your green card case being abandoned.
Can priority date backlogs delay my Clinic Coordinator green card even after PERM is approved?
Yes. EB-2 and EB-3 both carry per-country annual numerical limits, and nationals born in India or China can face multi-year waits even after an approved I-140. Your USCIS filing date establishes your priority date, but you can't file an I-485 or complete consular processing until that date becomes current on the monthly Visa Bulletin. Tracking the Visa Bulletin is a practical step you should build into your timeline planning.