Green Card Executive Legal Assistant Jobs
Executive Legal Assistant jobs with green card sponsorship are available through the EB-2 and EB-3 employment-based categories, with employers filing PERM labor certification through the Department of Labor before petitioning USCIS. Roles supporting law firms, corporate legal departments, and government agencies qualify under professional occupation classifications, making sponsorship a realistic path to lawful permanent residency.
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Get Access To All JobsJob Description:
The Executive Assistant performs the full range of executive-level administrative, organizational and strategic support to the Chief Legal Officer (CLO) and members of The Penn Mutual Law Department. You will develop broad and comprehensive experience, skills and knowledge in Law Department policies, procedures and practices. You will also help facilitate and coordinate projects and deadlines directly or through others, and work with minimal supervision.
We’ve embraced a flexible, hybrid approach to work. Based on your role and personal preference, we empower you to choose where you work best. This model allows you to balance your life and bring your whole self to work.
Responsibilities
- Coordinate and optimize scheduling of the CLO’s schedules, priorities, presentations, and commitments to ensure productivity, effectiveness, and strategic focus.
- Supports the Office of the Corporate Secretary including assisting with drafting minutes for affiliated boards and committees, record keeping, and file management.
- Handle highly confidential and sensitive information with the highest level of professionalism and discretion.
- Draft, edit, and proofread executive correspondences, presentations and other communications with keen attention to detail.
- Assures the planning and coordination of the CLO’s calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations and maintenance of travel and expense records; coordinate staff and department meetings and agenda.
- Supports the department’s onboarding process including the onboarding of new associates and assisting in the attorney rotation process associated with its intern/extern program.
- Works with Information Technology to facilitate training and communications to Law team on key technology updates.
- Leverage artificial intelligence and other emerging technology to streamline workflows, improve processes, enhance executive effectiveness and support business objectives.
- Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
- Assist in the maintenance of departmental records, including its electronic files and those held at off-site location.
- Track departmental budget.
- Provide assistance to the paralegal team as needed.
Skills and Abilities
- Ability to exercise discretion in accessing and working with confidential information.
- Exceptional attention to detail, with a commitment to high quality work.
- Able to work independently with minimal direction and supervision.
- Flexible and comfortable with ambiguity; ability to thrive in a fast pace environment, with shifting priorities.
- Intellectual curiosity and the aptitude and desire for continuous learning.
- Proven ability to take initiative, act with a sense of urgency and follow through.
- Strong organizational and planning skills and the ability to manage multiple conflicting deadlines.
- Strong problem solving skills.
- Demonstrated ability to collaborate and build relationships and interface with leaders and associates across the organization.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint and Microsoft Outlook).
- Ability to gain proficiency in Company tools and systems.
- Ability to make a positive contribution as demonstrated by learning new skills and making suggestions for process/procedure improvement.
Education
- H.S. Diploma or Equivalent Required and
- College Degree or Paralegal certificate Preferred.
Experience
- 7+ years providing administrative support to senior level executive. Required and
- Paralegal skills Preferred.
Base Salary Range - $95,000 - $115,000
For over 175 years, Penn Mutual has empowered individuals, families and businesses on the journey to achieve their financial goals. Through our partnership with Financial Professionals across the U.S., we help instill the confidence and reliability that comes from a stronger financial future. Penn Mutual and its affiliates offer a comprehensive suite of competitive products and services to meet the unique needs of Financial Professionals and their clients, including life insurance, annuities, wealth management and institutional asset management.
Penn Mutual is committed to Equal Employment Opportunity (EEO). We provide employment and advancement opportunities to all qualified applicants and associates, according to applicable laws. This is reflected in our practices for hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, compensation, selection or training, and all other terms and conditions of employment. All employment-related decisions and practices are free from unlawful discrimination. This includes: race, creed, color, national origin, ancestry, citizenship age, gender (including pregnancy), sexual orientation, gender identity or expression, domestic partnership or civil union status, marital status, genetic information, disability, religious observance or practice, liability, veteran status or any other classification protected under applicable law.
Job Description:
The Executive Assistant performs the full range of executive-level administrative, organizational and strategic support to the Chief Legal Officer (CLO) and members of The Penn Mutual Law Department. You will develop broad and comprehensive experience, skills and knowledge in Law Department policies, procedures and practices. You will also help facilitate and coordinate projects and deadlines directly or through others, and work with minimal supervision.
We’ve embraced a flexible, hybrid approach to work. Based on your role and personal preference, we empower you to choose where you work best. This model allows you to balance your life and bring your whole self to work.
Responsibilities
- Coordinate and optimize scheduling of the CLO’s schedules, priorities, presentations, and commitments to ensure productivity, effectiveness, and strategic focus.
- Supports the Office of the Corporate Secretary including assisting with drafting minutes for affiliated boards and committees, record keeping, and file management.
- Handle highly confidential and sensitive information with the highest level of professionalism and discretion.
- Draft, edit, and proofread executive correspondences, presentations and other communications with keen attention to detail.
- Assures the planning and coordination of the CLO’s calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations and maintenance of travel and expense records; coordinate staff and department meetings and agenda.
- Supports the department’s onboarding process including the onboarding of new associates and assisting in the attorney rotation process associated with its intern/extern program.
- Works with Information Technology to facilitate training and communications to Law team on key technology updates.
- Leverage artificial intelligence and other emerging technology to streamline workflows, improve processes, enhance executive effectiveness and support business objectives.
- Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
- Assist in the maintenance of departmental records, including its electronic files and those held at off-site location.
- Track departmental budget.
- Provide assistance to the paralegal team as needed.
Skills and Abilities
- Ability to exercise discretion in accessing and working with confidential information.
- Exceptional attention to detail, with a commitment to high quality work.
- Able to work independently with minimal direction and supervision.
- Flexible and comfortable with ambiguity; ability to thrive in a fast pace environment, with shifting priorities.
- Intellectual curiosity and the aptitude and desire for continuous learning.
- Proven ability to take initiative, act with a sense of urgency and follow through.
- Strong organizational and planning skills and the ability to manage multiple conflicting deadlines.
- Strong problem solving skills.
- Demonstrated ability to collaborate and build relationships and interface with leaders and associates across the organization.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint and Microsoft Outlook).
- Ability to gain proficiency in Company tools and systems.
- Ability to make a positive contribution as demonstrated by learning new skills and making suggestions for process/procedure improvement.
Education
- H.S. Diploma or Equivalent Required and
- College Degree or Paralegal certificate Preferred.
Experience
- 7+ years providing administrative support to senior level executive. Required and
- Paralegal skills Preferred.
Base Salary Range - $95,000 - $115,000
For over 175 years, Penn Mutual has empowered individuals, families and businesses on the journey to achieve their financial goals. Through our partnership with Financial Professionals across the U.S., we help instill the confidence and reliability that comes from a stronger financial future. Penn Mutual and its affiliates offer a comprehensive suite of competitive products and services to meet the unique needs of Financial Professionals and their clients, including life insurance, annuities, wealth management and institutional asset management.
Penn Mutual is committed to Equal Employment Opportunity (EEO). We provide employment and advancement opportunities to all qualified applicants and associates, according to applicable laws. This is reflected in our practices for hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, compensation, selection or training, and all other terms and conditions of employment. All employment-related decisions and practices are free from unlawful discrimination. This includes: race, creed, color, national origin, ancestry, citizenship age, gender (including pregnancy), sexual orientation, gender identity or expression, domestic partnership or civil union status, marital status, genetic information, disability, religious observance or practice, liability, veteran status or any other classification protected under applicable law.
See all Green Card Executive Legal Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Executive Legal Assistant Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as an Executive Legal Assistant
Align your credentials with EB-2 or EB-3
EB-2 requires an advanced degree or a bachelor's degree plus five years of progressive legal support experience. EB-3 covers bachelor's degree holders and skilled workers with at least two years of experience. Confirm which category fits your background before targeting employers.
Look up prevailing wages before negotiating
Your employer must pay the DOL-certified prevailing wage for your occupation and location during PERM. Run the OFLC Wage Search using your job title and metropolitan area so you enter salary conversations knowing the floor the employer is legally required to meet.
Find sponsoring employers on Migrate Mate
Target law firms and corporate legal departments with documented green card sponsorship history. Migrate Mate surfaces U.S. employers who have sponsored foreign workers for permanent residency, searchable by role and location, so you're applying where sponsorship is already established practice.
Verify your O*NET profile matches your duties
PERM requires the job duties in the labor certification to match the actual role. Cross-check the O*NET profile for your occupation against your offer letter's duty list. Gaps between the two can delay certification or trigger DOL audit requests.
Ask about filing timelines during the offer stage
PERM recruitment, prevailing wage determination, and I-140 petition filing take months before your priority date is even established. Ask prospective employers whether they have in-house immigration counsel or use outside firms, and confirm they're prepared to begin the process promptly after hiring.
Protect your priority date if you change employers
Once your original I-140 is approved and your I-485 has been pending at least 180 days, AC21 portability lets you transfer to a new employer in the same or similar occupation without losing your priority date. Confirm this with immigration counsel before resigning.
Green Card Executive Legal Assistant: Frequently Asked Questions
Do Executive Legal Assistant roles qualify for EB-2 or EB-3 green card sponsorship?
Both categories can apply depending on your credentials. EB-2 fits candidates with an advanced degree or a bachelor's degree plus five years of progressive legal support experience. EB-3 covers professionals with a bachelor's degree and skilled workers with at least two years of experience. Your employer's immigration counsel will determine which category to file under based on the role's requirements and your background.
How does green card sponsorship differ from H-1B for this role?
Green card sponsorship through EB-2 or EB-3 leads to lawful permanent residency, not a temporary status. The process requires PERM labor certification filed with the Department of Labor, a prevailing wage determination, a formal recruitment test, and then an I-140 petition with USCIS. Unlike H-1B visa, there is no annual lottery, but per-country numerical limits mean nationals of high-demand countries can face significant priority date backlogs before an immigrant visa becomes available.
What does the PERM recruitment process mean for my job search as a foreign candidate?
PERM requires the employer to test the U.S. labor market and demonstrate no qualified U.S. workers are available for the role. This recruitment must follow DOL-prescribed steps before your application is filed. As a foreign candidate, you need a firm job offer first. The employer then initiates PERM, so your job search goal is securing a committed offer from an employer willing to sponsor and start that process.
How do I find Executive Legal Assistant jobs where employers are already open to green card sponsorship?
Migrate Mate lists U.S. employers with documented green card sponsorship history, searchable by role and city. Targeting employers who have sponsored before is more effective than cold-applying and asking companies to consider sponsorship for the first time, since PERM involves significant legal and administrative commitment from the employer.
Can I change law firms or companies after my green card process has started?
Once your I-140 petition is approved and your I-485 adjustment of status application has been pending for at least 180 days, AC21 portability allows you to move to a new employer in the same or a similar occupation without losing your place in the queue. Your priority date from the approved I-140 can also carry over to a new employer's petition. Consult immigration counsel before making any move mid-process.