Green Card Medical Office Manager Jobs
Medical Office Manager green card sponsorship typically follows the EB-2 or EB-3 path, requiring PERM labor certification before your employer files an I-140 petition with USCIS. Healthcare group practices, hospital systems, and multi-specialty clinics are the most active sponsors. Priority date backlogs apply for certain nationalities, so starting the PERM process early matters.
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The Virginia Tech Carilion School of Medicine (VTCSOM) seeks outstanding candidates for the position of Manager, Office of Educational Affairs. The position’s primary responsibility will be managing projects and activities connected to the implementation and support of the strategic initiatives of VTCSOM’s education mission and accommodating growth of the medical school, with particular emphasis on educational scholarship, faculty and staff development, new academic program development, and initiatives supporting the continued growth of the medical school.
Reporting to the Senior Director for Educational Affairs and working with guidance from the Educational Affairs leadership team (including Phase Directors, Associate Dean for Assessment/Evaluation, Associate Dean for Educational Affairs, and Senior Associate Dean for Medical Education), the Manager will work closely with faculty and administrative support staff across the medical education program to ensure the successful implementation of projects, adherence to timelines and budgets, and achievement of educational and administrative deliverables.
The position will also contribute to broader Office of Educational Affairs priorities, including curricular and programmatic initiatives, budget maintenance and planning, accreditation and continuous quality improvement activities, cross-functional projects, and institutional growth efforts.
This position requires strong organizational skills and a commitment to advancing the functioning of collaborative teams. High performers in this position will have outstanding interpersonal skills and the ability to connect with diverse audiences (faculty, students, administrators, staff, and clinicians); be independent, self-motivated team players that value the contributions of others toward shared goals; be dedicated to encouraging, supporting, and crediting teammates and colleagues; be committed to honest, respectful, direct communications with all coworkers from peers to leadership to trainees; be flexible and exhibit excellent organization and time management skills while maintaining quality and attention to detail; and have the ability to multitask in a diversity of work areas and projects within a fast-paced environment with a degree of ambiguity.
Required Qualifications
A bachelor’s degree in Education or related fields, such as Education Leadership, Curriculum, and Instruction, with demonstrated experience in program and curriculum management.
Experience supporting academic programs, educational initiatives, project management, or general academic administration.
Experience working with data and databases, including MS Excel, Google Sheets, or similar tools.
Experience using common software packages such as MS Word, OneNote, Google Docs, and presentation software such as PowerPoint or Canvas.
Preferred Qualifications
A Master's degree in Education or related fields, including Education Leadership, Curriculum, and Instruction, with demonstrated experience in program and curriculum management.
Experience in an academic setting with project-based initiatives, curriculum, and learning support.
Experience with learning management systems (e.g., Canvas) and online survey platforms (e.g., Qualtrics).
Experience satisfying the requirements of accrediting bodies.
Experience supporting grant development, administration, educational scholarship, or scholarly dissemination.
Experience with project management including planning, coordinating, and communicating events.
Experience supporting faculty or staff professional development programs.
Experience supporting development, approval, implementation, or administration of graduate degrees, certificates, or other academic programs.
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
55,000 - 62,000
Hours per week
40
Review Date
11-22-2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech Carilion School of Medicine
In partnership with Carilion Clinic, Virginia Tech, and the Fralin Biomedical Research Institute at VTC, the VTC School of Medicine is a cornerstone of one of the nation’s premier health and biomedical research ecosystems. Located in Roanoke, Virginia, in the heart of the Blue Ridge Mountains, and 40 miles from the Virginia Tech main campus in Blacksburg, VTCSOM provides abundant opportunities to deliver innovative, discovery-based medical education in a community-based, picturesque setting. Its innovative curriculum includes robust, longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. VTCSOM receives over 6,000+ applications and is poised for continued enrollment growth. Students are drawn to VTCSOM for its 99% match rate and competitive specialties and programs.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Lisa Howard at wklctk@vt.edu during regular business hours at least 10 business days prior to the event.
Job Description
The Virginia Tech Carilion School of Medicine (VTCSOM) seeks outstanding candidates for the position of Manager, Office of Educational Affairs. The position’s primary responsibility will be managing projects and activities connected to the implementation and support of the strategic initiatives of VTCSOM’s education mission and accommodating growth of the medical school, with particular emphasis on educational scholarship, faculty and staff development, new academic program development, and initiatives supporting the continued growth of the medical school.
Reporting to the Senior Director for Educational Affairs and working with guidance from the Educational Affairs leadership team (including Phase Directors, Associate Dean for Assessment/Evaluation, Associate Dean for Educational Affairs, and Senior Associate Dean for Medical Education), the Manager will work closely with faculty and administrative support staff across the medical education program to ensure the successful implementation of projects, adherence to timelines and budgets, and achievement of educational and administrative deliverables.
The position will also contribute to broader Office of Educational Affairs priorities, including curricular and programmatic initiatives, budget maintenance and planning, accreditation and continuous quality improvement activities, cross-functional projects, and institutional growth efforts.
This position requires strong organizational skills and a commitment to advancing the functioning of collaborative teams. High performers in this position will have outstanding interpersonal skills and the ability to connect with diverse audiences (faculty, students, administrators, staff, and clinicians); be independent, self-motivated team players that value the contributions of others toward shared goals; be dedicated to encouraging, supporting, and crediting teammates and colleagues; be committed to honest, respectful, direct communications with all coworkers from peers to leadership to trainees; be flexible and exhibit excellent organization and time management skills while maintaining quality and attention to detail; and have the ability to multitask in a diversity of work areas and projects within a fast-paced environment with a degree of ambiguity.
Required Qualifications
A bachelor’s degree in Education or related fields, such as Education Leadership, Curriculum, and Instruction, with demonstrated experience in program and curriculum management.
Experience supporting academic programs, educational initiatives, project management, or general academic administration.
Experience working with data and databases, including MS Excel, Google Sheets, or similar tools.
Experience using common software packages such as MS Word, OneNote, Google Docs, and presentation software such as PowerPoint or Canvas.
Preferred Qualifications
A Master's degree in Education or related fields, including Education Leadership, Curriculum, and Instruction, with demonstrated experience in program and curriculum management.
Experience in an academic setting with project-based initiatives, curriculum, and learning support.
Experience with learning management systems (e.g., Canvas) and online survey platforms (e.g., Qualtrics).
Experience satisfying the requirements of accrediting bodies.
Experience supporting grant development, administration, educational scholarship, or scholarly dissemination.
Experience with project management including planning, coordinating, and communicating events.
Experience supporting faculty or staff professional development programs.
Experience supporting development, approval, implementation, or administration of graduate degrees, certificates, or other academic programs.
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
55,000 - 62,000
Hours per week
40
Review Date
11-22-2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech Carilion School of Medicine
In partnership with Carilion Clinic, Virginia Tech, and the Fralin Biomedical Research Institute at VTC, the VTC School of Medicine is a cornerstone of one of the nation’s premier health and biomedical research ecosystems. Located in Roanoke, Virginia, in the heart of the Blue Ridge Mountains, and 40 miles from the Virginia Tech main campus in Blacksburg, VTCSOM provides abundant opportunities to deliver innovative, discovery-based medical education in a community-based, picturesque setting. Its innovative curriculum includes robust, longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. VTCSOM receives over 6,000+ applications and is poised for continued enrollment growth. Students are drawn to VTCSOM for its 99% match rate and competitive specialties and programs.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Lisa Howard at wklctk@vt.edu during regular business hours at least 10 business days prior to the event.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Medical Office Manager
Translate your credentials into PERM language
PERM requires your employer to define minimum requirements before recruiting. Gather official transcripts, degree equivalency evaluations, and documentation of progressive supervisory experience now, so you're not scrambling when DOL asks for them during audit.
Look up the prevailing wage before applying
Use the OFLC Wage Search to check the prevailing wage for Medical Office Manager roles in your target metro. If your offered salary falls below the Level I or II threshold, your employer's PERM application faces rejection before it starts.
Target healthcare groups that have sponsored before
Search Migrate Mate to find employers with verified employment-based green card sponsorship history for administrative healthcare roles. Prioritizing sponsors who have completed PERM before saves you from educating a reluctant HR department mid-process.
Clarify the job description before PERM is filed
PERM locks in the job duties and minimum requirements permanently. If your actual responsibilities evolve after the I-140 is approved, it can break your portability claim. Work with your employer to write a job description that accurately reflects long-term duties.
Understand how nationality affects your timeline
If you're a national of India or China, your EB-2 or EB-3 priority date may face a years-long backlog due to per-country limits. Check the monthly USCIS Visa Bulletin to understand your realistic wait before accepting a sponsorship offer.
Know your AC21 portability rights after 180 days
Once your I-485 has been pending for 180 days or more, AC21 portability lets you move to a new Medical Office Manager role in the same or similar occupation without starting over. Confirm the new role matches your PERM job description before you accept.
Green Card Medical Office Manager: Frequently Asked Questions
What is the difference between H-1B and green card sponsorship for a Medical Office Manager?
H-1B visa sponsorship gives you temporary work authorization in two- or three-year increments, while green card sponsorship via EB-2 or EB-3 leads to lawful permanent residence. For Medical Office Manager roles, the employer must complete PERM labor certification with the Department of Labor, then file an I-140 with USCIS. There is no lottery, but per-country priority date backlogs mean the total timeline varies significantly by nationality.
Does a Medical Office Manager role qualify for EB-2 or EB-3 sponsorship?
Most Medical Office Manager positions qualify under EB-3 as a professional role requiring a bachelor's degree, or as a skilled worker if the employer requires at least two years of experience. If the role requires an advanced degree or the equivalent, meaning a bachelor's degree plus five years of progressive experience, EB-2 sponsorship is also possible. The classification depends entirely on the minimum requirements the employer sets before filing PERM.
What does the PERM process look like for a Medical Office Manager role?
Your employer starts by obtaining a prevailing wage determination from the DOL, then conducts a formal recruitment test, including job postings, to show no qualified U.S. workers are available. If the PERM application is approved, the employer files an I-140 petition with USCIS. You then wait for a visa number to become available based on your priority date before filing an I-485 to adjust status or completing consular processing.
How do I find Medical Office Manager jobs that offer green card sponsorship?
Search Migrate Mate to identify employers with verified employment-based green card sponsorship history for administrative healthcare roles. Many healthcare employers sponsor selectively and don't advertise it in job postings, so targeting companies with a confirmed PERM filing history is more efficient than applying broadly and asking HR after the fact.
Can I change employers after my Medical Office Manager green card is in process?
Once your I-485 has been pending for 180 days or more, AC21 portability allows you to move to a new employer in the same or a similar occupation without losing your place in line. Separately, an approved I-140 from your original employer allows you to retain your priority date when a new employer files a fresh I-140. You cannot use portability before the 180-day threshold.