Green Card Planning Coordinator Jobs

Campus GIS & Space Planning Coordinator

Job ID: 305893

Location: Columbus State University

Full/Part Time: Full Time

Regular/Temporary: Regular

About us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

Campus Planning and Development

Job Summary

The Campus GIS & Space Planning Coordinator is responsible for maintaining accurate campus facilities information, including building floor plans, campus base maps, underground utility maps, space utilization data, room inventories, construction drawings, and related planning records. This position supports Campus Planning and Development, Plant Operations, Public Safety, Information Technology, Housing, Academic Affairs, Business and Finance, Environmental Health and Safety, and other university departments by producing and maintaining reliable CAD drawings, GIS data, space reports, project maps, utility records, emergency reference maps, and planning graphics.

The position serves as the primary owner and technical resource for campus floor plans, campus mapping, facilities records, utility documentation, and spatial data coordination. Responsibilities include updating floor plans after renovations and capital projects, maintaining room numbering and square footage data, coordinating construction document retention, supporting space planning and utilization studies, assisting with utility locating and infrastructure documentation, maintaining an electronic plan room, enforcing campus drawing and data standards, and converting construction/as-built information into usable CAD, GIS, BIM, and planning records. The role requires field verification, data collection, coordination with contractors and consultants, and ongoing quality control to ensure campus facilities data remains accurate, accessible, and useful for decision-making, state reporting, emergency response, and long-term campus stewardship.

The position also administers the Main Campus key control program and supports Environmental Health and Safety (EHS) as a quality assurance/quality control (QA/QC) resource. This includes tracking life safety equipment and recurring inspections, verifying that safety vendors complete scheduled services, participating in safety walks and building inspections, and following deficiencies through to resolution. Because the role already owns campus floor plans and GIS data, key records and safety assets are tied directly to accurate room and location information, giving the university a single, reliable source for both space and safety data.

Responsibilities

Significant Duties & Responsibilities include:

Campus CAD, Floor Plan and Building Records Management - 15%: Serve as the primary owner of campus floor plans and maintain accurate CAD drawings for all campus buildings, including room layouts, room numbers, departmental assignments, square footage, building changes, renovation updates, keying references, accessibility reference information, life safety references, and other facilities data. Update floor plans after capital projects, minor renovations, departmental moves, and space reassignments. Maintain drawing standards, file naming conventions, version control, and consistent campus base plan records.

Space Inventory, Utilization and Planning Support - 15%: Maintain space inventory data, including room use, department assignment, occupancy, square footage, space type, functional use, and space utilization information. Support space utilization reporting, planning studies, departmental relocation planning, swing space planning, classroom/lab/office inventory, state reporting, master planning, capital project submissions, facilities condition analysis, and internal decision-making. Coordinate with campus departments to verify space assignments and occupancy changes.

GIS, Campus Mapping and Spatial Data Management - 10%: Develop, maintain, and update campus GIS data layers, including buildings, roads, sidewalks, parking, site features, emergency access routes, exterior assets, landscape elements, underground utilities, and other campus planning information. Use GIS as an active campus data platform, not only as a map production tool. Convert CAD drawings, surveys, as-builts, field data, and consultant deliverables into accurate GIS-ready datasets. Produce maps and spatial reports for planning, operations, public safety, communications, construction, and executive decision-making.

Underground Utility Mapping and Field Verification - 10%: Maintain records of underground utilities, including water, sewer, stormwater, gas, electrical, communications, chilled water, irrigation, and other infrastructure systems. Coordinate and actively participate in utility locating, field verification, and infrastructure documentation. Work with contractors, engineers, utility providers, and Plant Operations staff to verify existing utility locations before excavation, repair, modification, expansion, or construction. Collect and update field data using GPS, GIS tools, utility locate information, as-built drawings, field notes, and field observations.

Construction Document Retention, As-Builts and Electronic Plan Room - 10%: Manage the campus electronic plan room and maintain organized electronic and physical records of construction documents, as-builts, surveys, specifications, closeout documents, O&M information, record drawings, and project archives. Coordinate with project managers, architects, engineers, contractors, and consultants to ensure final documents are received, reviewed, stored, and incorporated into campus CAD, GIS, BIM, and facilities records. Support retention of historical drawings and campus reference documents.

Project Planning, Design Support and Technical Graphics - 5%: Prepare conceptual layouts, project phasing drawings, site plans, logistics plans, temporary relocation plans, move plans, utility coordination maps, emergency response maps, public safety maps, building reference plans, and planning exhibits to support design, construction, communications, grant applications, capital requests, leadership presentations, and campus planning initiatives.

Drawing Standards, Consultant Coordination and Data Quality Control - 5%: Develop, maintain, and enforce campus standards for CAD, GIS, BIM, room numbering, drawing submissions, as-built deliverables, file naming, data structure, and project closeout documentation. Review consultant and contractor submissions for completeness, usability, and compliance with campus standards. Coordinate corrections when information is incomplete, inaccurate, or not usable for long-term campus records.

Main Campus Key Control - 10%: Administer the key control program for Main Campus, including key and core inventory, key request authorization, issuance, returns, and recordkeeping. Maintain keying schedules and link key records to campus floor plans and room data so access can be traced by building and room. Coordinate with the Plant Operations locksmith, Public Safety, Human Resources, and campus departments on rekeying, lost or stolen key reports, and key recovery from separating or transferring employees. Conduct periodic key audits, reconcile issued keys against authorization records, and recommend improvements to key control policies and procedures that strengthen campus security.

Environmental Health and Safety Support and Safety QA/QC - 15%: Support the EHS program by tracking campus life safety equipment and recurring inspections and serve as a QA/QC check on safety programs and vendor services. Maintain a current inventory, location map, and inspection schedule for fire extinguishers, automated external defibrillators (AEDs), and NARCAN stations, including monthly visual checks, annual service dates, AED pad and battery expiration dates, NARCAN expiration dates, and replacement needs. Track water bottle filling stations, including locations, filter change dates, usage counts, and service issues. Coordinate, track, and document annual fume hood inspections and certifications, bleacher inspections, and pest control service check-ins, confirming that vendors complete scheduled work and that deficiencies are reported, corrected, and closed out. Assist EHS with scheduled and random safety walks and building inspections, document findings with photos and location data, submit corrective actions through the work order system, and follow up until resolved. Maintain inspection records and prepare reports that support audits, insurance and regulatory reviews, and leadership updates.

Departmental Coordination, Reporting and Other Duties - 5%: Work with multiple departments to collect data, verify information, respond to map and floor plan requests, support committees, prepare ad hoc reports, participate in campus planning efforts, and assist with other duties as assigned.

Required Qualifications

Required Qualifications include: Bachelor's degree in GIS, geography, planning, engineering technology, construction management, architecture, facilities management, or a related field; and two years of related experience in CAD, GIS, utility mapping, construction documentation, facilities planning, space data management, or campus planning support. An equivalent combination of education, training, certification, and related experience may be considered. Current, valid, driver's license and a motor vehicle record acceptable under university and state vehicle-use policies. A motor vehicle report (MVR) will be reviewed as part of the pre-employment background check, and eligibility to drive must be maintained throughout employment. Driving is required to travel between buildings, field sites, and Columbus State University locations, using university vehicles, and to transport field equipment such as GPS units, measuring tools, and inspection supplies.

PHYSICAL DEMANDS AND WORKING CONDITIONS

This position divides its time between office work and frequent field work across campus. The physical demands and working conditions below are representative of those required to perform the essential functions of the job.

• Outdoor work: Regularly works outdoors in all seasons, including hot and humid conditions, cold, rain, and uneven or unpaved terrain, during utility locating, field verification, GPS data collection, and site inspections.
• Construction and utility areas: Works on and near active construction sites, utility corridors, open excavations, roadways, and parking areas with moving vehicles and equipment.
• Building spaces: Enters mechanical, electrical, and telecommunications rooms, basements, attics, crawl spaces, tunnels, and other areas that may be hot, dusty, noisy, dimly lit, or restricted in size. Entry into permit-required confined spaces is not expected unless the employee has been trained and authorized under university procedures.
• Lifting and carrying: Must be able to lift, carry, push, and pull up to 30 pounds, such as fire extinguishers, drawing rolls and boxed records, survey and GPS equipment, and inspection supplies.
• Ladders and elevation: Must be able to climb stairs and use step and extension ladders, and access roofs, mezzanines, and elevated platforms where needed to verify conditions or inspect equipment.
• Mobility: Walks long distances across campus; stands for extended periods; and frequently bends, stoops, kneels, crouches, and reaches overhead.
• Personal protective equipment (PPE): Must wear required PPE as conditions require, including hard hat, safety glasses, high-visibility vest, safety-toe footwear, gloves, and hearing protection, and follow posted site safety requirements.
• Vision and office work: Must be able to read detailed drawings and screens, distinguish colors (such as utility marking color codes and map symbology), and perform sustained computer work.
• Schedule: Occasional work outside normal business hours may be required to respond to utility strikes, emergencies, lost or stolen key incidents, or scheduled inspections and vendor services.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Preferred Qualifications

Preferred Qualifications include: Experience working in higher education, government, utilities, facilities management, construction, engineering, or campus planning. Experience maintaining building floor plans, space inventory, room numbering, square footage records, and departmental occupancy data. Experience with underground utility documentation, utility locating coordination, GPS data collection, field verification, and infrastructure mapping. Experience managing as-built drawings, project closeout documents, plan rooms, SharePoint libraries, electronic document repositories, or historical building records. Experience supporting space utilization studies, master planning, capital project planning, facilities condition analysis, state reporting, emergency response mapping, and public safety mapping. Experience reviewing and enforcing CAD, GIS, BIM, as-built, and drawing submission standards for architects, engineers, consultants, and contractors. Experience administering a key control program, lock shop records, or electronic access control system. Experience supporting EHS, life safety, risk management, or facilities inspection programs, including vendor oversight and corrective action tracking. OSHA 10 or OSHA 30 certification, CPR/AED certification, or familiarity with NFPA 10 (portable fire extinguishers) and ANSI/AIHA Z9.5 (laboratory ventilation) preferred.

Proposed Salary

The proposed annualized salary for this position is $57,000 and includes full benefits.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities include: Knowledge of AutoCAD, GIS platforms, GPS data collection, facilities mapping practices, and campus planning documentation. Ability to maintain accurate floor plans, room data, space inventory, square footage records, utility maps, and campus base maps. Ability to read, interpret, and update architectural, civil, mechanical, electrical, plumbing, utility, survey, and site drawings. Knowledge of underground utility mapping, utility locating practices, field verification, construction site coordination, and utility safety considerations. Ability to convert as-built drawings, survey files, field notes, contractor information, and consultant deliverables into accurate CAD, GIS, BIM, and facilities records. Knowledge of space planning, room use classifications, building inventory practices, space utilization reporting, and campus planning support. Ability to establish and maintain drawing standards, file structures, naming conventions, version control, document retention procedures, and quality control processes. Ability to coordinate with architects, engineers, contractors, project managers, IT, public safety, housing, plant operations, academic units, and university leadership. Ability to perform field verification in active campus environments, mechanical spaces, exterior sites, utility corridors, construction areas, and occupied buildings. Strong attention to detail and ability to maintain accurate records over time. Knowledge of key control and access management practices, including key issuance, tracking, audits, rekeying coordination, and secure recordkeeping. Ability to conduct field inspections, document findings objectively, track corrective actions to closure, and maintain inspection records in a database, GIS, or CMMS. Ability to manage security-sensitive information, including key records and building access data, with discretion. Ability to produce clear maps, reports, exhibits, and planning graphics for both technical and non-technical audiences. Ability to manage multiple priorities, respond to urgent requests, work independently, and communicate clearly with internal and external stakeholders. Experience with ArcGIS Pro, ArcGIS Online, AutoCAD, Civil 3D, Revit/BIM coordination, Bluebeam, GPS collection equipment, Microsoft Office, SharePoint, IWMS, CMMS, or similar facilities data platforms preferred.

Contact Information

If you have any questions, please contact Thomas Rice, Hiring Manager, via email at rice_thomas@columbusstate.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

• Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
• Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
• Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
• Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
• Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
• Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

• A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
• Pre-employment drug testing for positions with high-risk responsibilities.
• Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

Background Check

• Position of Trust + Education

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.