Green Card Records Specialist Jobs
Records Specialist jobs with green card sponsorship are available through employers willing to file PERM labor certification, followed by an I-140 petition and adjustment of status or consular processing. Many records management roles qualify under EB-3 for professionals with a bachelor's degree, while advanced-degree candidates may qualify under EB-2.
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Schedule: M-F (Day Shift)
Job Description Summary:
Analyzes and reviews medical records and assigns appropriate codes for billing and statistical purposes. Ensures accuracy and compliance with coding guidelines and regulations.
Job Description:
Essential Functions:
- Analyzes medical records and utilizes coding books to accurately assign codes for diagnoses, procedures, and other medical services or charges.
- Reviews claims denials and appeals to identify coding errors. Performs coding and billing corrections and charge reconciliations.
- Researches newly identified diagnoses and procedures for code assignments.
- Maintains compliance with current coding guidelines and regulations.
- Communicates with physicians, parents, and third-party payors to ensure billing and reimbursement accuracy. Assists customers and staff with billing and coding questions.
- Conducts billing and coding audits to ensure accuracy and identify missed opportunities. Reports the results and recommends quality improvements.
Education Requirement:
As required by listed licensure and/or certification requirement.
Certifications:
RHIT, RHIA, CPC, CCS, CCS-P, or COC, required.
Experience:
- Two years of coding experience, required.
- Three years computer experience in a data processing capacity, required.
Physical Requirements:
OCCASIONALLY: Bend/twist, Climb stairs/ladder, Lifting / Carrying: 0-10 lbs, Pushing / Pulling: 0-25 lbs, Reaching above shoulder, Squat/kneel, Standing, Walking
FREQUENTLY: (none specified)
CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Flexing/extending of neck, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Peripheral vision, Problem solving, Repetitive hand/arm use, Seeing – Far/near, Sitting
Additional Physical Requirements performed but not listed above:
Ability to multi-task within a demanding environment.
"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"
Overview:
Schedule: M-F (Day Shift)
Job Description Summary:
Analyzes and reviews medical records and assigns appropriate codes for billing and statistical purposes. Ensures accuracy and compliance with coding guidelines and regulations.
Job Description:
Essential Functions:
- Analyzes medical records and utilizes coding books to accurately assign codes for diagnoses, procedures, and other medical services or charges.
- Reviews claims denials and appeals to identify coding errors. Performs coding and billing corrections and charge reconciliations.
- Researches newly identified diagnoses and procedures for code assignments.
- Maintains compliance with current coding guidelines and regulations.
- Communicates with physicians, parents, and third-party payors to ensure billing and reimbursement accuracy. Assists customers and staff with billing and coding questions.
- Conducts billing and coding audits to ensure accuracy and identify missed opportunities. Reports the results and recommends quality improvements.
Education Requirement:
As required by listed licensure and/or certification requirement.
Certifications:
RHIT, RHIA, CPC, CCS, CCS-P, or COC, required.
Experience:
- Two years of coding experience, required.
- Three years computer experience in a data processing capacity, required.
Physical Requirements:
OCCASIONALLY: Bend/twist, Climb stairs/ladder, Lifting / Carrying: 0-10 lbs, Pushing / Pulling: 0-25 lbs, Reaching above shoulder, Squat/kneel, Standing, Walking
FREQUENTLY: (none specified)
CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Flexing/extending of neck, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Peripheral vision, Problem solving, Repetitive hand/arm use, Seeing – Far/near, Sitting
Additional Physical Requirements performed but not listed above:
Ability to multi-task within a demanding environment.
"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Records Specialist
Match your credentials to the right EB category
Pull the O*NET profile for Records Specialists and map your degree and years of experience against EB-2 and EB-3 requirements before you apply. A bachelor's degree plus five years of progressive experience can satisfy the EB-2 advanced-degree equivalent standard.
Look up prevailing wages before negotiating offers
Use the OFLC Wage Search to find the DOL prevailing wage for Records Specialist roles in your target city. PERM requires your offered salary to meet or exceed that wage, so knowing the floor early prevents offer letters that can't survive DOL scrutiny.
Find sponsors through Migrate Mate before applying
Search Migrate Mate for employers with verified employment-based green card sponsorship history in records management. Targeting companies that have filed PERM for similar roles before saves time and signals genuine sponsorship intent, not just an open position.
Ask employers about PERM recruitment timelines upfront
PERM requires employers to run a formal recruitment test, including job postings and documentation, before filing with DOL. Ask during early interviews whether HR has completed PERM filings before, since inexperienced employers often underestimate the six-to-twelve-month pre-filing preparation period.
Secure your priority date as early as possible
Your USCIS priority date is set when PERM is filed with DOL or when your I-140 is filed if PERM is not required. For nationals of high-demand countries facing backlogs, an earlier priority date directly determines how long you wait before a green card number becomes available.
Understand AC21 portability before you change jobs
Once your I-485 adjustment-of-status application has been pending 180 days or more, AC21 portability lets you move to a new employer in the same or similar occupation without restarting the process. Confirm the new Records Specialist role falls within the same SOC classification before resigning.
Green Card Records Specialist: Frequently Asked Questions
Do Records Specialist roles typically qualify for EB-2 or EB-3 green card sponsorship?
Most Records Specialist positions qualify under EB-3, which covers professionals with a bachelor's degree in library science, information management, or a related field, as well as skilled workers with at least two years of experience. EB-2 is available if the role genuinely requires an advanced degree or if you hold a bachelor's degree plus five years of progressive, specialized experience that the employer documents as essential.
How does green card sponsorship for a Records Specialist differ from H-1B sponsorship?
Green card sponsorship via PERM leads to lawful permanent residence, not a temporary work status. The employer must first obtain a prevailing wage determination from DOL, conduct a formal recruitment test to show no qualified U.S. workers are available, file PERM with DOL, then petition USCIS with an I-140. Unlike H-1B visa, there is no annual lottery, but per-country numerical limits mean nationals of India or China can face significant priority-date backlogs before a green card number becomes available.
What does the PERM labor certification process look like for a Records Specialist position?
The employer starts by requesting a prevailing wage determination from DOL, then runs a recruitment campaign, typically spanning 30 to 60 days, using required channels such as newspaper advertisements, job postings, and internal notices. If no qualified U.S. applicants are identified, the employer files the ETA Form 9089 with DOL. USCIS then adjudicates the I-140 immigrant petition, and you file for adjustment of status or consular processing once a visa number is current.
How do I find employers who sponsor green cards for Records Specialist jobs?
Migrate Mate lists employers with verified employment-based green card sponsorship history, so you can focus your search on companies that have navigated PERM before rather than approaching employers who have never sponsored a foreign worker. Filtering by occupation and location narrows results to Records Specialist roles in your target market, reducing the time spent on outreach to employers unlikely to sponsor.
Can I change employers after my green card process has started?
Yes, under AC21 portability rules, once your I-485 adjustment-of-status application has been pending for at least 180 days and your I-140 has been approved, you can move to a new employer in the same or a similar occupation without restarting the process. Your approved I-140 priority date can also be carried over to a new employer's petition, preserving your place in the backlog queue even if you switch jobs before adjustment is granted.