Green Card Surgery Scheduler Jobs
Surgery Scheduler jobs with green card sponsorship are available at hospitals, surgical centers, and multi-specialty practices that file PERM labor certification through the Department of Labor. EB-2 and EB-3 pathways both apply depending on your degree and experience, leading to lawful permanent residence rather than a temporary work status.
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Get Access To All JobsINTRODUCTION
UPMC Department of Gastroenterology is hiring a casual Surgery Scheduler to join their team in Oakland, PA!
We’re looking for a driven, positive individual who enjoys working independently while also being part of a supportive team. Our team strives to meet departmental benchmarks and scheduling goals while maintaining a strong focus on patient satisfaction and delivering an exceptional patient experience.
Responsibilities:
- Work directly with department to troubleshoot procedural and operations issues.
- Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
- Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
- Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
- Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
- Ensure that informed consents are signed.
- Provide patients with pre and postoperative instruction according to service specific guidelines.
- Coordinate patient education seminars and schedules physicians accordingly.
- Collect data for research study.
- Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
- Ensure all billing and insurance information is current and accurate.
- Complete special projects as assigned.
- Act as liaison between patient and referring physicians.
- Obtain pre-certification and/or referral prior to the date of the procedure.
- Coordinate and track internal and external marketing efforts.
- Attend and schedule department meetings.
- Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.
BASIC QUALIFICATIONS
- High school diploma or equivalent required.
- Completion of a medical assisting program or 2-4 years experience in a medical field.
- Proficiency in medical terminology preferred.
- General knowledge of computer software and practice management databases is essential.
- Knowledge of the Epic practice management programs preferred.
- Strong organization, time management and interpersonal skills.
- Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees.
- Ability to deal compassionately and professionally with patients is essential.
- Work independently and possess sound decision-making skills.
- Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures.
- Ability to prioritize work demands.
- Ability to consistently maintain confidentiality with regards to all job assignments and related information.
- Access to medications is limited to the distribution of the medication to the nurse.
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
INTRODUCTION
UPMC Department of Gastroenterology is hiring a casual Surgery Scheduler to join their team in Oakland, PA!
We’re looking for a driven, positive individual who enjoys working independently while also being part of a supportive team. Our team strives to meet departmental benchmarks and scheduling goals while maintaining a strong focus on patient satisfaction and delivering an exceptional patient experience.
Responsibilities:
- Work directly with department to troubleshoot procedural and operations issues.
- Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
- Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
- Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
- Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
- Ensure that informed consents are signed.
- Provide patients with pre and postoperative instruction according to service specific guidelines.
- Coordinate patient education seminars and schedules physicians accordingly.
- Collect data for research study.
- Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
- Ensure all billing and insurance information is current and accurate.
- Complete special projects as assigned.
- Act as liaison between patient and referring physicians.
- Obtain pre-certification and/or referral prior to the date of the procedure.
- Coordinate and track internal and external marketing efforts.
- Attend and schedule department meetings.
- Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.
BASIC QUALIFICATIONS
- High school diploma or equivalent required.
- Completion of a medical assisting program or 2-4 years experience in a medical field.
- Proficiency in medical terminology preferred.
- General knowledge of computer software and practice management databases is essential.
- Knowledge of the Epic practice management programs preferred.
- Strong organization, time management and interpersonal skills.
- Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees.
- Ability to deal compassionately and professionally with patients is essential.
- Work independently and possess sound decision-making skills.
- Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures.
- Ability to prioritize work demands.
- Ability to consistently maintain confidentiality with regards to all job assignments and related information.
- Access to medications is limited to the distribution of the medication to the nurse.
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
See all 37+ Green Card Surgery Scheduler Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship in Surgery Scheduler
Match your credentials to the right EB category
EB-3 covers Surgery Scheduler roles requiring two or more years of scheduling or clinical coordination experience, while EB-2 applies if the position requires an advanced degree or a bachelor's plus five years of progressive experience. Pull your credentials together before targeting employers.
Find sponsors through Migrate Mate first
Search Migrate Mate to identify healthcare employers with verified green card sponsorship history for administrative and scheduling roles. Targeting employers who have already navigated PERM for similar positions cuts your research time and improves your odds of a genuine offer.
Use OFLC Wage Search to anchor salary negotiations
PERM requires your offered wage to meet or exceed the DOL prevailing wage for your SOC code and work location. Run the OFLC Wage Search for Surgery Scheduler roles in your target metro before accepting any offer to confirm the employer's wage is PERM-compliant.
Ask about PERM recruitment timing before accepting
Employers must complete a DOL-mandated recruitment test before filing PERM, which typically takes three to six months after the job offer. Confirm your prospective employer has legal counsel experienced in PERM filings and ask whether they've started or completed any internal legal review for the role.
Review your O*NET profile to frame your experience
The O*NET profile for Surgery Schedulers details the specific task descriptions and experience categories that PERM job orders and I-140 petitions rely on. Aligning your resume language to those task descriptions strengthens the PERM audit trail and reduces the risk of a DOL denial.
Preserve your priority date if you change employers
If your I-485 has been pending 180 days or more, AC21 portability lets you move to a same or similar occupation without restarting your green card case. Your original approved I-140 priority date can also carry over to a new employer's petition, protecting years of waiting time.
Green Card Surgery Scheduler: Frequently Asked Questions
Can Surgery Scheduler roles qualify for EB-2 or EB-3 green card sponsorship?
Yes, both categories can apply. EB-3 is the more common path, covering Surgery Schedulers with at least two years of relevant experience or a bachelor's degree. EB-2 applies when the role genuinely requires an advanced degree or the candidate holds a bachelor's degree plus five years of progressive experience in scheduling or clinical operations. The employer's job requirements drive which category USCIS reviews.
How is green card sponsorship different from H-1B sponsorship for a Surgery Scheduler?
Green card sponsorship leads to lawful permanent residence, not a temporary work status. The process starts with PERM labor certification filed with the Department of Labor, which includes a prevailing wage determination and a formal recruitment test proving no qualified U.S. workers were available. The employer then files an I-140 immigrant petition with USCIS. Unlike H-1B visa, there is no annual lottery, but per-country numerical limits mean nationals from high-demand countries can face priority-date backlogs before their I-485 can be filed.
What does the PERM process involve for a Surgery Scheduler position?
The employer files a PERM application with the Department of Labor after conducting a formal recruitment campaign, which must include specific advertising steps such as a Sunday newspaper ad, job postings, and internal notices. DOL also requires a prevailing wage determination for the specific Surgery Scheduler role and work location. The full PERM stage typically takes several months before the employer can file the I-140 petition with USCIS.
How do I find hospitals and surgical centers that sponsor green cards for Surgery Schedulers?
Search Migrate Mate to identify healthcare employers with a verified history of green card sponsorship for administrative and scheduling roles. Targeting employers who have already completed PERM filings for similar positions is more efficient than approaching facilities with no sponsorship track record, since PERM requires legal resources and a commitment most smaller practices aren't set up to provide.
What happens to my green card case if I change employers mid-process?
If your I-485 has been pending for 180 days or more, AC21 portability allows you to move to a same or similar occupation without restarting your case. Separately, once the original employer's I-140 was approved, your priority date can be carried over to a new employer's I-140 petition, protecting your place in the queue. You'd need new PERM and a new I-140 with the new employer, but the priority date transfers.