Green Card Training Administrator Jobs

INTRODUCTION

Join Our Team at Wheels Up

At Wheels Up, we're proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines – we are committed to making private air travel safe, reliable, and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators, we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.

And it doesn’t stop at private flights. Wheels Up also provides freight services, safety and security solutions, and managed services to individuals, businesses, government agencies, and more. Regardless of how, when or where you want to fly, our mission is simple; deliver a premium, personalized aviation experience for every customer.

We anticipate closing applications submissions for this role on 11/05/2026. If the deadline is extended, we will update this job posting accordingly.

Location: Chamblee, GA

ROLE OVERVIEW: What You’ll Be Doing

The Maintenance Training Administrator: Responsible for maintaining, auditing, and tracking maintenance training records and databases, coordinating schedules and vendor-provided training, and communicating training status and requirements across departments in compliance with applicable FAA regulations. Supports the Maintenance Training Department’s safety, organization, accountability, and operational efficiency through accurate recordkeeping, effective use of department processes and software, may provide instruction as needed and other administrative duties as assigned.

Responsibilities

Your Key Responsibilities (Essential Functions)

• Audit maintenance rosters to verify personnel information, training status, and supporting documentation are accurate and current.
• Audit maintenance training records for completeness, accuracy, and alignment with company training requirements (GMM/CAMP Manuals).
• Update and maintain training records and tracking databases, including Comply365/Learn365 AirTable, and Excel spreadsheets.
• Assign and distribute approved training; monitor completion status and communicate upcoming deadlines and overdue requirements.
• Process training completion documents, certificates, attendance records, and Records of Training.
• Identify missing or expired training documentation and coordinate follow-up with employees, supervisors, and training providers.
• Support new-hire and contractor onboarding by coordinating training assignments, schedules, and required records.
• Coordinate training logistics, including class registration, meeting invitations, attendance tracking, and vendor scheduling.
• Convert approved training materials into SCORM packages, verify functionality, and upload courses and assessments to the learning management system.
• Maintain version control of training materials and ensure current, approved courses are available for assignment.
• Prepare training completion reports, compliance summaries, and supporting documentation for management review.
• Assist with internal audits by retrieving records, reviewing documentation, and tracking resolution of identified discrepancies.
• Provide administrative support to employees and vendors experiencing training access or completion issues.
• Maintain the confidentiality, organization, and accessibility of training and personnel records.
• Assist the Maintenance Training Manager with training projects, process improvements, and other assigned responsibilities.
• Provide classroom instruction as needed.
• Other duties as assigned.

BASIC QUALIFICATIONS

What You Bring to the Table: Education & Certification Requirements

We’re looking for someone who has a unique mix of experience, skills, and passion for what we do:

Minimum Requirements

• Previous experience in the aviation industry, preferably in an administrative, training, maintenance, or compliance-related role.
• Strong administrative, organizational, and recordkeeping skills, with exceptional attention to detail and accuracy.
• Ability to review, interpret, edit, and maintain technical documents, manuals, and training records for accuracy, consistency, and compliance.
• Working knowledge of FAA regulations (FARs) and the ability to understand how regulatory requirements apply to maintenance operations, or the demonstrated ability to learn them.
• Proficiency with computer systems, databases, and Microsoft Office applications, including PowerPoint for developing training presentations.
• Ability to track, audit, and maintain training records, identify discrepancies, and ensure required training is completed and documented.
• Strong written and verbal communication skills, with the ability to understand technical terminology and communicate requirements clearly.
• Process-oriented and forward-thinking, with the ability to connect information, recognize potential issues, and look beyond routine task completion.
• Demonstrated willingness to learn, ask questions, seek clarification, and incorporate feedback to ensure accuracy and compliance.

PREFERRED QUALIFICATIONS

• FAA Airframe and Powerplant (A&P) certificate or relevant aircraft maintenance experience.
• Experience coordinating or facilitating Maintenance Indoc (MX Indoc) or other aviation maintenance training programs.
• Experience editing, revising, and maintaining CAMP manuals or other FAA-regulated maintenance manuals and documentation.
• Familiarity with FAA regulatory requirements applicable to aircraft maintenance departments.
• Experience using Comply365 or similar systems for document management, training administration, and compliance tracking.
• Experience conducting recurring training audits, reviewing records for completeness, and identifying documentation gaps.
• Experience creating and updating PowerPoint presentations, training materials, and technical documentation.
• Experience supporting multiple aviation operating certificates or maintaining documentation across multiple certificate holders.
• Demonstrated ability to improve processes, anticipate operational needs, and identify opportunities to strengthen compliance and efficiency.
• Demonstrated ability to instruct Aircraft Maintenance technicians.

REQUIRED EDUCATION LEVEL/DEGREE

• High school diploma or GED required.
• Additional education, technical training, or coursework in aviation maintenance, aviation management, business administration, or a related field is preferred.
• Equivalent relevant aviation or administrative experience may be considered in lieu of additional education.

Physical Requirements

We want to make sure you’re fully equipped for success. Here’s a look at any physical requirements needed for this role:

• Ability to sit for extended periods while working at a desk or computer.
• Ability to perform repetitive tasks, including typing, data entry, and handling documents.
• Ability to occasionally stand, walk, bend, and reach as needed.
• Ability to lift and move light office materials and files.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to use a computer, office equipment, and standard office software for extended periods.

WHAT WE OFFER

Salary Range & Benefits

At Wheels Up, we believe in fair compensation based on experience, skills, and qualifications. The compensation for this role ranges from $69,000 - $81,000 depending on a variety of factors. We don’t typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally, you may be eligible for a discretionary annual incentive program, which rewards individual and organizational performance.

We also offer a range of benefits designed to support your well-being and personal life, including:

• Tuition Reimbursement
• Competitive 401(k)
• Comprehensive Medical, Dental, and Vision Insurance
• Complimentary access to mental health and wellness counseling through Spring Health
• Financial planning assistance
• A variety of additional programs and services in support of your total well-being

Everyone is welcome here

Each of us is unique, and that’s what makes us amazing. We believe there’s power in bringing people with different backgrounds, points of view and life experiences together. So, bring yourself and your best ideas.

Wheels Up is committed to a policy of equal employment opportunity for applicants and employees. It is our policy to apply recruiting, hiring, training, promotion, compensation and professional development practices and make all other employment decisions without regard to actual or perceived race, color, religion, sex, national origin, age, disability, pregnancy status, genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.

Because when we feel safe and comfortable being ourselves, there’s no limit to what we can achieve.

Need Accommodations?

If you have a disability or are a disabled veteran and need assistance with applying, please reach out to us at hr@wheelsup.com. Simply include “Accommodation Request” in the subject line so we can quickly address your needs.

We look forward to learning more about you and how you can contribute to the Wheels Up journey!