H-1B Visa Administrative Office Specialist Jobs
Administrative Office Specialist jobs with H-1B visa sponsorship exist at employers who structure the role around degree-level duties in business administration, organizational management, or a directly related field. Sponsoring employers file a Labor Condition Application with DOL and an I-129 petition with USCIS, granting status for up to three years.
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Job Description:
Administrative Specialist
Purpose:
Under limited supervision, using independent discretion and judgment, works within a specialized function or a specific area of administrative and staff support.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Provides administrative support on highly technical and/or specialized projects.
- Facilitates the handling of time sensitive requests such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents.
- Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc.
- Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails.
- Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software.
- Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements.
- Conducts research, compiles data, and prepares documents for consideration and presentation.
- Files and retrieves documents, records and reports.
- Attends meetings, records minutes and distributes meeting notes.
- Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements.
Responsibilities - Supervisor and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of applicable processes, techniques, and methods.
- Knowledge of City practice, policy and procedures.
- Skill in oral and written communication.
- Skill in using computers and related software applications.
- Skill in handling multiple tasks and prioritizing.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to manage conflicts and concerns.
- Ability to understand and communicate technical information.
- Ability to exercise discretion in confidential matters.
- Ability to recognize and recommend process improvement.
- Ability to lead and train others.
- Ability to establish and maintain effective working relationships with city employees and the public.
Minimum Qualifications:
Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years.
Licenses and Certifications Required:
None.
Preferred Qualifications/Preferred Experience:
- Experience with registration administrative business processes for public programs including registering participants for public programs and camps (in person, by phone and online); preparing enrollment reports, participant rosters, and program sign-in sheets; collecting participant waivers, and dispositioning records containing personally identifiable information.
- Experience with financial administrative processes such as cash handling, processing end of shift documentation for a team of up to 6 cashiers, preparing cash and check deposits for the bank, preparing cash and credit card reconciliation reports to include processing payment collection, cancellations and refunds for public programs, reconciling accounts, and creating aging reports.
- Experience providing external customer service for nature center or public institution guests and internal customer service to coworkers and other City of Austin staff.
- Experience processing time sheets and associated payroll records and reports using UKG or similar timekeeping and payroll system.
Preferred Skills:
- Advanced proficiency with Microsoft Office (Word, Outlook, Teams, PowerPoint, Excel).
- Proficiency in RecTrac or other public program registration software system, including content editing, activity maintenance, and making corrections to content.
- Ability to fluently communicate (reading, writing, speaking) in English and Spanish.
Other:
Ability to travel to more than one work location.
Compensation Range:
The annual hiring range for this position is $25.13-$29.34.
Physical Location:
301 Nature Center Drive
Austin, TX 78746
Notes to Candidate:
The City of Austin Parks and Recreation (APR) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more!
The purpose of the Administrative Specialist position is to, under limited supervision and using independent discretion and judgment, serve as program registrar and business office lead in a public facing role in a busy public facility. Support work duties within a specialized function or a specific area of administrative and staff support.
Other duties include, but are not limited to:
- Provides administrative support on highly technical and/or specialized projects.
- Facilitates the handling of time sensitive requests such as expense and program reports, registration data, refunds and customer service requests, as well as handling other confidential documents.
- Verifies accuracy and completeness of critical documents such as cash reports, deposits, participant waivers, financial records, class registration procedures and content for brochures and other marketing materials.
- Oversees business office procedures and performs database management.
- Conducts research, compiles data, and prepares documents for consideration and presentation.
- Performs data analysis, problem solving, and recommends policy and administrative improvements.
Application Instructions/Job Requirements:
- Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting – up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted and a resume alone will not be accepted in lieu of a complete online application.
- Skills Assessments: Skills assessment(s) may be required as part of the recruitment process.
- Virtual Interviews: APR may conduct virtual interviews.
- Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
- Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Work environment includes inside and outside environmental conditions, extreme temperatures, and you must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues.
Other Information:
- Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you will drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
- 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department.
- Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site – including construction sites, parking lots, garages or in any personal vehicles located on the premises.
Work Schedule:
- Monday – Friday, 7:30 a.m. to 6:00 p.m.
- May be required to work during special events, evenings, weekends, and holidays.
- Work schedule and location is subject to change based on department needs and programs.
- May be required to work during city emergencies such as extreme weather events.
JOIN THE CITY OF AUSTIN TEAM
At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
What Makes the City of Austin Special?
- Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
- Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
- Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
- Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
- Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
- Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
- Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
- Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.
By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
About This Position
Job Description:
Administrative Specialist
Purpose:
Under limited supervision, using independent discretion and judgment, works within a specialized function or a specific area of administrative and staff support.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Provides administrative support on highly technical and/or specialized projects.
- Facilitates the handling of time sensitive requests such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents.
- Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc.
- Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails.
- Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software.
- Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements.
- Conducts research, compiles data, and prepares documents for consideration and presentation.
- Files and retrieves documents, records and reports.
- Attends meetings, records minutes and distributes meeting notes.
- Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements.
Responsibilities - Supervisor and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of applicable processes, techniques, and methods.
- Knowledge of City practice, policy and procedures.
- Skill in oral and written communication.
- Skill in using computers and related software applications.
- Skill in handling multiple tasks and prioritizing.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to manage conflicts and concerns.
- Ability to understand and communicate technical information.
- Ability to exercise discretion in confidential matters.
- Ability to recognize and recommend process improvement.
- Ability to lead and train others.
- Ability to establish and maintain effective working relationships with city employees and the public.
Minimum Qualifications:
Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years.
Licenses and Certifications Required:
None.
Preferred Qualifications/Preferred Experience:
- Experience with registration administrative business processes for public programs including registering participants for public programs and camps (in person, by phone and online); preparing enrollment reports, participant rosters, and program sign-in sheets; collecting participant waivers, and dispositioning records containing personally identifiable information.
- Experience with financial administrative processes such as cash handling, processing end of shift documentation for a team of up to 6 cashiers, preparing cash and check deposits for the bank, preparing cash and credit card reconciliation reports to include processing payment collection, cancellations and refunds for public programs, reconciling accounts, and creating aging reports.
- Experience providing external customer service for nature center or public institution guests and internal customer service to coworkers and other City of Austin staff.
- Experience processing time sheets and associated payroll records and reports using UKG or similar timekeeping and payroll system.
Preferred Skills:
- Advanced proficiency with Microsoft Office (Word, Outlook, Teams, PowerPoint, Excel).
- Proficiency in RecTrac or other public program registration software system, including content editing, activity maintenance, and making corrections to content.
- Ability to fluently communicate (reading, writing, speaking) in English and Spanish.
Other:
Ability to travel to more than one work location.
Compensation Range:
The annual hiring range for this position is $25.13-$29.34.
Physical Location:
301 Nature Center Drive
Austin, TX 78746
Notes to Candidate:
The City of Austin Parks and Recreation (APR) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more!
The purpose of the Administrative Specialist position is to, under limited supervision and using independent discretion and judgment, serve as program registrar and business office lead in a public facing role in a busy public facility. Support work duties within a specialized function or a specific area of administrative and staff support.
Other duties include, but are not limited to:
- Provides administrative support on highly technical and/or specialized projects.
- Facilitates the handling of time sensitive requests such as expense and program reports, registration data, refunds and customer service requests, as well as handling other confidential documents.
- Verifies accuracy and completeness of critical documents such as cash reports, deposits, participant waivers, financial records, class registration procedures and content for brochures and other marketing materials.
- Oversees business office procedures and performs database management.
- Conducts research, compiles data, and prepares documents for consideration and presentation.
- Performs data analysis, problem solving, and recommends policy and administrative improvements.
Application Instructions/Job Requirements:
- Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting – up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted and a resume alone will not be accepted in lieu of a complete online application.
- Skills Assessments: Skills assessment(s) may be required as part of the recruitment process.
- Virtual Interviews: APR may conduct virtual interviews.
- Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
- Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Work environment includes inside and outside environmental conditions, extreme temperatures, and you must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues.
Other Information:
- Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you will drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
- 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department.
- Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site – including construction sites, parking lots, garages or in any personal vehicles located on the premises.
Work Schedule:
- Monday – Friday, 7:30 a.m. to 6:00 p.m.
- May be required to work during special events, evenings, weekends, and holidays.
- Work schedule and location is subject to change based on department needs and programs.
- May be required to work during city emergencies such as extreme weather events.
JOIN THE CITY OF AUSTIN TEAM
At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
What Makes the City of Austin Special?
- Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
- Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
- Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
- Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
- Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
- Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
- Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
- Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.
By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
See all 137+ H-1B Visa Administrative Office Specialist Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Administrative Office Specialist
Frame your degree for specialty occupation
Administrative Office Specialist roles qualify for H-1B sponsorship only when the employer requires at least a bachelor's degree in business administration, management, or a directly related field. Align your resume and credentials explicitly to those degree-level requirements before applying.
Look up prevailing wages before negotiating
Use the OFLC Wage Search to find the DOL prevailing wage for Administrative Office Specialist roles in your target city before any salary conversation. Your offer must meet or exceed that level, and your employer's LCA certifies this before USCIS ever sees your petition.
Target employers with active LCA filing history
Search Migrate Mate to find employers who have filed Labor Condition Applications for administrative specialist roles. Those companies already understand the H-1B process, reducing the risk that an offer falls through because of unfamiliarity with sponsorship requirements.
Confirm each worksite gets its own LCA
If your Administrative Office Specialist role involves working across multiple office locations, each worksite requires a separately certified LCA. Raise this with your employer's HR or immigration counsel before your start date to avoid compliance gaps that could jeopardize your status.
Review your O*NET profile with the employer
Pull the O*NET occupation profile for Administrative Office Specialist and share it with your employer's immigration attorney. It documents the knowledge, skills, and education levels associated with the role, which strengthens the specialty occupation argument in the I-129 petition.
Account for cap timing in your job search timeline
H-1B cap selection rules have changed recently, so plan your job search and offer timeline carefully. USCIS caps new H-1B petitions annually, and missing the filing window means waiting another year, which affects when you can actually start working in cap-subject status.
H-1B Visa Administrative Office Specialist: Frequently Asked Questions
Does an Administrative Office Specialist role qualify as an H-1B specialty occupation?
Not automatically. The role qualifies only when the employer structures it to require at least a bachelor's degree in a specific related field, such as business administration or organizational management, as a minimum entry requirement. Generic administrative positions that accept any degree or no degree do not meet the specialty occupation standard USCIS applies when adjudicating the I-129 petition.
What documents should I prepare before an employer agrees to sponsor my H-1B?
Gather your official degree transcripts and diploma, a credential evaluation if your degree is from outside the United States, and any professional certifications relevant to administrative management. Your employer will need these to build the specialty occupation argument in the I-129 petition and to confirm your credentials meet the LCA's stated requirements.
How do I find employers who sponsor H-1B visas for administrative specialist roles?
Browse Migrate Mate to identify companies with verified LCA filing history for administrative and office specialist positions. Employers who have filed before are significantly more prepared to handle the process again, which matters because H-1B sponsorship requires the employer to cover filing fees and work with an immigration attorney.
Can my H-1B status continue if I move to a different office location with the same employer?
A change in worksite requires a new certified LCA filed with DOL before you begin working at the new location. The existing LCA is location-specific, so your employer must file an amended I-129 with USCIS as well. Skipping this step puts both you and your employer out of compliance with H-1B regulations.
How long does H-1B status last for an Administrative Office Specialist?
USCIS grants initial H-1B status for up to three years. Your employer can file an extension, allowing you to remain in status for up to six years total. Beyond six years, further extensions are possible only if you have an approved immigrant petition or a pending PERM application that meets specific age requirements under AC21 portability rules.