H-1B Visa Assistant Registrar Jobs
H-1B visa jobs for Assistant Registrars are available at universities, healthcare systems, and large institutions that sponsor international candidates through USCIS. The role typically qualifies as a specialty occupation when tied to degree-level duties in administration, records management, or academic coordination, making H-1B sponsorship a realistic path for qualified candidates.
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Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia - a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.
The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!
Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.
At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.
The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.
Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.
Location
Our campus is located at 1601 Maple Street, Carrollton, GA 30118.
Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.
Job Summary
Reporting to the Senior Associate, the Assistant Registrar leads the institution's strategic scheduling initiative utilizing a scheduling platform to develop data-informed, student-centered academic schedules that support degree completion, enrollment growth, operational efficiency, and resource optimization. This position serves as the primary administrator for Ad Astra and collaborates with academic departments, advising, institutional research, enrollment management, and university leadership to develop annual scheduling plans aligned with degree pathways and student demand. The position assists in ensuring the effective management of course offerings, section frequencies, and instructional modalities to advance institutional goals for student success. The position manages the accurate setup of the terms for registration and refunds, as well as Banner course catalog and sections in Banner. The Assistant Registrar works closely with campus partners and departments to ensure classroom utilization and faculty resource allocation are effectively managed.
Responsibilities
Strategic Academic Scheduling and Academic Pathway Alignment
- Lead the development and implementation of annual and multi-term course schedules using scheduling platform
- Establish and maintain institutional scheduling standards, timeline, and governance processes
- Coordinate annual scheduling activities across colleges, departments, and administrative units
- Collaborate with academic departments to align course offerings with degree plans
- Support annual review of completion paths to ensure required courses are available when students need them
- Partner with advising and student success units to improve course access
- Develop scheduling models that support student completion pathways and reduce barriers to graduation
Ad Astra Administration
- Serve as the institutional functional lead and system administrator for Ad Astra
- Maintain system configurations, scheduling rules, academic planning structures, and reporting dashboards
- Coordinate software upgrades, vendor communications, testing, and implementation of new features
- Provide training, documentation, and support for campus users
- May provide supervision, training and performance oversight for a Coordinator position as departmental responsibilities grow and operational needs evolve
Scheduling Analytics and Reporting
- Analyze enrollment trends, course demand, capacity utilization, waitlist activity, and room usage in coordination with the Director of Space Management
- Utilize Ad Astra metrics to assist in evaluation of Degree Velocity®, Time to Completion, Momentum Year, and student progression indicators with Institutional Research and other campus partners
- Produce executive reports and dashboards for academic leadership
- Identify course bottlenecks, underutilized offerings, and opportunities for schedule optimization
Curriculum and Events
- Oversee the academic curriculum course change update process in Banner
- Review and approve all Curriculog new, revised, and deletion course requests for accuracy and feasibility
- Represent the Office of the Registrar at UWG commencement ceremonies
- Other duties as assigned by the Senior Associate Registrar or to best serve the needs of the Office of the Registrar and/or Division of Strategic Management
Required Qualifications
Educational Requirements
Bachelors Degree
Required Experience
- Minimum of five years of progressively responsible experience in higher education administration
- Experience with academic scheduling, enrollment management, registrar operations, institutional research, or student success initiatives
- Strong analytical and data interpretation skills
Preferred Qualifications
Preferred Educational Qualifications
Masters Degree
Preferred Experience
- Knowledge of Banner Student Information System
- Experience with academic planning, curriculum management, or strategic enrollment management
- One (1) year of higher education experience preferably in the Registrar's Office
- Preference given to individuals with experience directly related to the registration or scheduling and a good knowledge of University System of Georgia (USG) and University of West Georgia (UWG) policies
Proposed Salary
$65,069 salary. Paid on a monthly basis.
Knowledge, Skills, & Abilities
ABILITIES
- Demonstrate the ability to work collaboratively with various university constituencies
- Display the ability to handle multiple tasks or projects at one time and meet assigned deadlines
Physical Requirements
Office Environment - Work normally performed in a typical interior work environment.
KNOWLEDGE
- Display a high attention to detail and accuracy with the ability to work in a fast paced and continuous change work environment
SKILLS
- Skilled in searching out information from a variety of sources and incorporating that information into a student information system or other complex software
- Excellent interpersonal skills and strong communication abilities
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.
Other Information
The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.
About us
Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia - a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.
The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!
Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.
At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.
The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.
Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.
Location
Our campus is located at 1601 Maple Street, Carrollton, GA 30118.
Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.
Job Summary
Reporting to the Senior Associate, the Assistant Registrar leads the institution's strategic scheduling initiative utilizing a scheduling platform to develop data-informed, student-centered academic schedules that support degree completion, enrollment growth, operational efficiency, and resource optimization. This position serves as the primary administrator for Ad Astra and collaborates with academic departments, advising, institutional research, enrollment management, and university leadership to develop annual scheduling plans aligned with degree pathways and student demand. The position assists in ensuring the effective management of course offerings, section frequencies, and instructional modalities to advance institutional goals for student success. The position manages the accurate setup of the terms for registration and refunds, as well as Banner course catalog and sections in Banner. The Assistant Registrar works closely with campus partners and departments to ensure classroom utilization and faculty resource allocation are effectively managed.
Responsibilities
Strategic Academic Scheduling and Academic Pathway Alignment
- Lead the development and implementation of annual and multi-term course schedules using scheduling platform
- Establish and maintain institutional scheduling standards, timeline, and governance processes
- Coordinate annual scheduling activities across colleges, departments, and administrative units
- Collaborate with academic departments to align course offerings with degree plans
- Support annual review of completion paths to ensure required courses are available when students need them
- Partner with advising and student success units to improve course access
- Develop scheduling models that support student completion pathways and reduce barriers to graduation
Ad Astra Administration
- Serve as the institutional functional lead and system administrator for Ad Astra
- Maintain system configurations, scheduling rules, academic planning structures, and reporting dashboards
- Coordinate software upgrades, vendor communications, testing, and implementation of new features
- Provide training, documentation, and support for campus users
- May provide supervision, training and performance oversight for a Coordinator position as departmental responsibilities grow and operational needs evolve
Scheduling Analytics and Reporting
- Analyze enrollment trends, course demand, capacity utilization, waitlist activity, and room usage in coordination with the Director of Space Management
- Utilize Ad Astra metrics to assist in evaluation of Degree Velocity®, Time to Completion, Momentum Year, and student progression indicators with Institutional Research and other campus partners
- Produce executive reports and dashboards for academic leadership
- Identify course bottlenecks, underutilized offerings, and opportunities for schedule optimization
Curriculum and Events
- Oversee the academic curriculum course change update process in Banner
- Review and approve all Curriculog new, revised, and deletion course requests for accuracy and feasibility
- Represent the Office of the Registrar at UWG commencement ceremonies
- Other duties as assigned by the Senior Associate Registrar or to best serve the needs of the Office of the Registrar and/or Division of Strategic Management
Required Qualifications
Educational Requirements
Bachelors Degree
Required Experience
- Minimum of five years of progressively responsible experience in higher education administration
- Experience with academic scheduling, enrollment management, registrar operations, institutional research, or student success initiatives
- Strong analytical and data interpretation skills
Preferred Qualifications
Preferred Educational Qualifications
Masters Degree
Preferred Experience
- Knowledge of Banner Student Information System
- Experience with academic planning, curriculum management, or strategic enrollment management
- One (1) year of higher education experience preferably in the Registrar's Office
- Preference given to individuals with experience directly related to the registration or scheduling and a good knowledge of University System of Georgia (USG) and University of West Georgia (UWG) policies
Proposed Salary
$65,069 salary. Paid on a monthly basis.
Knowledge, Skills, & Abilities
ABILITIES
- Demonstrate the ability to work collaboratively with various university constituencies
- Display the ability to handle multiple tasks or projects at one time and meet assigned deadlines
Physical Requirements
Office Environment - Work normally performed in a typical interior work environment.
KNOWLEDGE
- Display a high attention to detail and accuracy with the ability to work in a fast paced and continuous change work environment
SKILLS
- Skilled in searching out information from a variety of sources and incorporating that information into a student information system or other complex software
- Excellent interpersonal skills and strong communication abilities
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.
Other Information
The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.
See all H-1B Visa Assistant Registrar Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Assistant Registrar
Align your degree to registrar duties
USCIS evaluates whether your specific degree field directly relates to the job duties listed on the LCA. A degree in education administration, information management, or public administration strengthens your specialty occupation case more than a general studies credential.
Search employers using verified LCA data
Pull up Migrate Mate to browse Assistant Registrar roles at employers with confirmed H-1B visa LCA filing history. This filters out postings from employers who have never navigated the sponsorship process, saving you applications that won't go anywhere.
Target institutions with established immigration programs
Universities, hospital networks, and large healthcare systems typically have in-house immigration counsel and HR teams familiar with I-129 filings. Registrar departments inside these organizations move faster on sponsorship decisions than small private offices encountering H-1B for the first time.
Verify worksite coverage before accepting an offer
Each physical location where you'll work requires its own certified LCA. If the role involves rotating between campuses or clinic sites, confirm with HR that the employer will file separate LCAs for each worksite before you sign an offer letter.
Request the prevailing wage tier from HR early
Use the OFLC Wage Search to look up the wage level for your specific SOC code and location before salary negotiations. Knowing whether the employer is offering a Level I or Level II wage gives you grounded data to discuss compensation within what DOL requires for certification.
Document your credentials for USCIS specialty occupation review
Gather official transcripts, degree equivalency evaluations if your credential is from outside the U.S., and any professional certifications tied to records or academic systems. Submitting these with the I-129 reduces the chance of a Request for Evidence delaying your start date.
H-1B Visa Assistant Registrar: Frequently Asked Questions
Does an Assistant Registrar role qualify as an H-1B specialty occupation?
It qualifies when the employer structures the position around duties that normally require at least a bachelor's degree in a directly related field, such as education administration, health information management, or business administration. Registrar roles at universities or healthcare systems regularly meet this standard. Clerical or data-entry-heavy versions of the title that don't require degree-specific knowledge are less likely to pass USCIS review.
Which types of employers sponsor H-1B visas for Assistant Registrar positions?
Universities, community colleges, hospital networks, and large healthcare systems are the most active H-1B sponsors for this title. These organizations have dedicated HR and immigration teams that handle I-129 filings routinely. You can find employers with verified H-1B LCA filing history for registrar roles by browsing Migrate Mate, which surfaces that DOL data directly.
How long does H-1B status last for an Assistant Registrar job?
USCIS grants H-1B status for an initial period of up to three years, with extensions available up to a six-year maximum. Beyond six years, continued H-1B extensions are possible only if a PERM labor certification or I-140 immigrant petition has been filed on your behalf. Timing the start of that green card process matters if you plan to stay long-term.
What happens to my H-1B status if I move to a different campus or worksite?
Each worksite requires its own certified LCA from DOL before you begin working there. If your employer reassigns you to a new location, they must file and receive certification for the new site's LCA first. Skipping this step puts both you and the employer out of compliance, so confirm the process with HR before any worksite change takes effect.
Can an Assistant Registrar on H-1B pursue a green card through their employer?
Yes. Most employer-sponsored green card paths for this role go through PERM labor certification, which requires the employer to demonstrate no qualified U.S. workers were available for the position. Because H-1B allows dual intent, you can pursue permanent residence while maintaining valid H-1B status without it affecting your nonimmigrant standing with USCIS.