H-1B Visa Executive Coordinator Jobs
Executive Coordinator jobs with H-1B visa sponsorship sit at the intersection of business operations and organizational leadership. Employers who sponsor must file an LCA certifying prevailing wages before petitioning USCIS, and your role must be structured around degree-level duties to qualify as a specialty occupation.
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Get Access To All JobsINTRODUCTION
IMPACT - Turn talent strategy into process that actually works.
You’ll own the systems that keep our people operations running — designing the workflows, documentation, and project plans for training, onboarding, and orientation, and seeing them through from launch to completion. You’ll translate talent strategy into repeatable process and lead full-cycle recruiting for a growing organization: sourcing and screening candidates, then guiding them from first application through offer, onboarding, and their first days on the team.
Working side by side with the Executive Strategic Advisor, you’ll keep pipelines healthy and hiring on schedule across every department, managing logistics, tracking timelines, and keeping things moving. This role suits someone who thinks in systems, cares about getting the details right, and is comfortable acting as a trusted, confidential right hand to senior leadership.
WHO WE ARE
- A family-owned organization with 20 years experience of raising the standards for in-home care — and we're still pushing higher.
- We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a success.
- Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
- A culture built to energize — powering meaningful careers for world changers who never settle.
- Translate strategic direction from HR Leadership and the Executive Team into scoped project plans and execution, driving momentum forward at every stage of the process.
- Own end-to-end program delivery for hiring — from sourcing, interviewing, qualifying, interview scheduling, offer stages, and full-cycle onboarding while tracking candidate progress and flagging bottlenecks.
- Own job posting and advertising — writing job descriptions, managing board postings, and tracking sponsorship spend against budget.
- Facilitate new hire orientations, managing logistics, presenters, and materials to deliver a consistent first-day and first-week experience organization-wide.
- Manage development of role-specific frameworks (e.g., interview guides, orientation tracks), driving them through drafting, stakeholder review, and approval so they're rollout-ready.
- Compile and maintain recurring Talent department KPI deliverables — tracking metrics such as time-to-fill, time-to-hire, offer acceptance rate, source-of-hire effectiveness, onboarding completion, and 90-day retention — and package results into dashboards and reports for the Executive Team.
- Build and maintain local and industry talent networks, representing the organization at job fairs, professional associations, and community and industry events to develop pipeline ahead of open requisitions.
ROLE QUALIFICATIONS
- Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
- Experience as an Executive Assistant to an Executive Team, CEO, C-Suite, or VP executive.
- Experience in HR, Talent, or People Operations, with a track record of delivering hands-on training, onboarding, or orientation programs.
- Strong facilitation and presentation skills, with the ability to engage and train employees at all levels.
- Strong project management and organizational skills, with the ability to manage multiple initiatives and deadlines simultaneously.
- Ability to translate high-level strategic direction into practical, repeatable processes and hands-on execution.
- Detail-oriented with a strong sense of ownership over training quality and consistency.
- Comfortable operating in a support/execution capacity, partnering closely with leadership rather than driving independent strategic decisions.
- Prior recruiting experience a plus; experience in home care, healthcare, or a multi-site/branch services organization a plus.
COMPREHENSIVE WELLNESS PORTFOLIO
In your role with Caring for Others, you're responsible for upholding, executing, and supporting our mission.
As such, it is our honor to support you with:
- Paid Time Off and Paid Holidays*
- 100% Company-Paid Dental Insurance and Vision Insurance*
- 100% Company-Paid $25,000 Life Insurance Policy*
- 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7
- Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*
- 401(k) Retirement Program - with Employer Match*
- Professional Development – ongoing education, wraparound support, and leadership coaching
- A Next-Level, Comprehensive Training and Orientation Week
- And a supportive team to work alongside!
Requirements
- Proactive, solution-oriented self-starter who takes initiative and works independently.
- Values innovation, efficiency, and streamlined processes.
- Excellent written and verbal communication skills in English.
- Meticulous attention to detail, with accurate record-keeping and documentation.
- Strong project management skills — strategic, organized, and intuitive.
- Collaborative team player with excellent interpersonal skills.
- Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment.
- Exercises sound judgment and discretion in handling sensitive matters.
- Tech-savvy and comfortable with a variety of software and devices.
- Warm, welcoming, and professional demeanor with a commitment to outstanding customer service.
- Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI.
- Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations.
- Background in senior care, assisted living, skilled nursing, or in-home care.
Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Benefit eligibility is based on hours worked.
INTRODUCTION
IMPACT - Turn talent strategy into process that actually works.
You’ll own the systems that keep our people operations running — designing the workflows, documentation, and project plans for training, onboarding, and orientation, and seeing them through from launch to completion. You’ll translate talent strategy into repeatable process and lead full-cycle recruiting for a growing organization: sourcing and screening candidates, then guiding them from first application through offer, onboarding, and their first days on the team.
Working side by side with the Executive Strategic Advisor, you’ll keep pipelines healthy and hiring on schedule across every department, managing logistics, tracking timelines, and keeping things moving. This role suits someone who thinks in systems, cares about getting the details right, and is comfortable acting as a trusted, confidential right hand to senior leadership.
WHO WE ARE
- A family-owned organization with 20 years experience of raising the standards for in-home care — and we're still pushing higher.
- We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a success.
- Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
- A culture built to energize — powering meaningful careers for world changers who never settle.
- Translate strategic direction from HR Leadership and the Executive Team into scoped project plans and execution, driving momentum forward at every stage of the process.
- Own end-to-end program delivery for hiring — from sourcing, interviewing, qualifying, interview scheduling, offer stages, and full-cycle onboarding while tracking candidate progress and flagging bottlenecks.
- Own job posting and advertising — writing job descriptions, managing board postings, and tracking sponsorship spend against budget.
- Facilitate new hire orientations, managing logistics, presenters, and materials to deliver a consistent first-day and first-week experience organization-wide.
- Manage development of role-specific frameworks (e.g., interview guides, orientation tracks), driving them through drafting, stakeholder review, and approval so they're rollout-ready.
- Compile and maintain recurring Talent department KPI deliverables — tracking metrics such as time-to-fill, time-to-hire, offer acceptance rate, source-of-hire effectiveness, onboarding completion, and 90-day retention — and package results into dashboards and reports for the Executive Team.
- Build and maintain local and industry talent networks, representing the organization at job fairs, professional associations, and community and industry events to develop pipeline ahead of open requisitions.
ROLE QUALIFICATIONS
- Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
- Experience as an Executive Assistant to an Executive Team, CEO, C-Suite, or VP executive.
- Experience in HR, Talent, or People Operations, with a track record of delivering hands-on training, onboarding, or orientation programs.
- Strong facilitation and presentation skills, with the ability to engage and train employees at all levels.
- Strong project management and organizational skills, with the ability to manage multiple initiatives and deadlines simultaneously.
- Ability to translate high-level strategic direction into practical, repeatable processes and hands-on execution.
- Detail-oriented with a strong sense of ownership over training quality and consistency.
- Comfortable operating in a support/execution capacity, partnering closely with leadership rather than driving independent strategic decisions.
- Prior recruiting experience a plus; experience in home care, healthcare, or a multi-site/branch services organization a plus.
COMPREHENSIVE WELLNESS PORTFOLIO
In your role with Caring for Others, you're responsible for upholding, executing, and supporting our mission.
As such, it is our honor to support you with:
- Paid Time Off and Paid Holidays*
- 100% Company-Paid Dental Insurance and Vision Insurance*
- 100% Company-Paid $25,000 Life Insurance Policy*
- 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7
- Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*
- 401(k) Retirement Program - with Employer Match*
- Professional Development – ongoing education, wraparound support, and leadership coaching
- A Next-Level, Comprehensive Training and Orientation Week
- And a supportive team to work alongside!
Requirements
- Proactive, solution-oriented self-starter who takes initiative and works independently.
- Values innovation, efficiency, and streamlined processes.
- Excellent written and verbal communication skills in English.
- Meticulous attention to detail, with accurate record-keeping and documentation.
- Strong project management skills — strategic, organized, and intuitive.
- Collaborative team player with excellent interpersonal skills.
- Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment.
- Exercises sound judgment and discretion in handling sensitive matters.
- Tech-savvy and comfortable with a variety of software and devices.
- Warm, welcoming, and professional demeanor with a commitment to outstanding customer service.
- Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI.
- Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations.
- Background in senior care, assisted living, skilled nursing, or in-home care.
Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Benefit eligibility is based on hours worked.
See all 109+ H-1B Visa Executive Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Executive Coordinator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Executive Coordinator
Frame your credentials around specialty occupation
Your H-1B petition succeeds or fails on whether your Executive Coordinator role requires a specific bachelor's degree. Build a portfolio showing how your business administration, communications, or organizational management degree directly maps to your core duties, not just your seniority.
Verify prevailing wages before salary negotiations
Your employer's LCA must certify wages at or above the DOL prevailing wage for your specific location. Pull the wage level yourself using OFLC Wage Search so you enter salary conversations knowing the floor USCIS will scrutinize.
Target organizations with established HR and legal infrastructure
Corporations, universities, and large nonprofits file H-1B petitions routinely and have in-house or retained immigration counsel. Smaller offices often lack the infrastructure to manage LCA filings and I-129 petitions, which extends your timeline and increases filing risk.
Search verified sponsoring employers on Migrate Mate
Filter Executive Coordinator openings by employers with documented H-1B LCA filing history. Migrate Mate surfaces this DOL data so you spend your applications on organizations that have sponsored comparable roles, not on companies that may not understand the process.
Confirm your worksite is covered by the certified LCA
If your role involves supporting executives across multiple office locations, each primary worksite needs its own certified LCA before you work there. Raise this with your employer before accepting an offer that includes regular travel between facilities.
File your I-129 petition early to protect your start date
USCIS standard processing for I-129 petitions can take several months. If your employer files close to your intended start date, you risk a gap in authorized employment. Push for premium processing, which USCIS adjudicates within a defined expedited window.
H-1B Visa Executive Coordinator: Frequently Asked Questions
Does an Executive Coordinator role qualify as an H-1B specialty occupation?
It depends on how the employer defines the position. An Executive Coordinator role qualifies when the employer requires a specific bachelor's degree in business administration, communications, organizational management, or a related field for the position itself. Employers who structure the role around degree-level analytical, strategic, or project management duties rather than purely administrative tasks build the strongest specialty occupation case with USCIS.
What documents should I prepare before applying to H-1B-sponsored Executive Coordinator roles?
Gather your official transcripts, degree certificates, and any credential evaluations showing U.S. equivalency for degrees earned abroad. Write a detailed description of your previous duties that demonstrates each role required a specific bachelor's degree. Your employer's immigration attorney will use this to build the specialty occupation argument in your I-129 petition. Having it ready before an offer speeds up the filing timeline.
How do I identify employers who have actually sponsored H-1B visas for Executive Coordinator roles?
DOL discloses every certified Labor Condition Application, which shows the employer, job title, worksite, and wage level. You can search this data directly or use Migrate Mate, which indexes verified H-1B LCA filings by role and location so you can see which organizations have sponsored Executive Coordinator or comparable administrative and operations roles.
What happens to my H-1B status if my Executive Coordinator role changes significantly after approval?
Material changes to your duties, title, salary, or worksite require your employer to file an amended I-129 petition with USCIS before those changes take effect. If your role evolves from executive support into a substantially different function, an amendment keeps your status valid. Working under materially changed conditions without an amended petition puts your status at risk.
Can my H-1B as an Executive Coordinator be extended beyond three years?
Yes, your employer can file an I-129 extension petition before your initial three-year period expires. USCIS can approve extensions that bring your total H-1B time to a six-year maximum. Extensions beyond six years require an approved immigrant visa petition or a pending labor certification that has been on file for a specified period under AC21 provisions.