H-1B Visa Financial Aid Specialist Jobs
H-1B visa jobs for Financial Aid Specialists are available at universities, colleges, and nonprofit organizations that sponsor international professionals. The role typically qualifies as a specialty occupation when structured around degree-level financial analysis, compliance, and regulatory responsibilities. Employers file an LCA with DOL and an I-129 petition with USCIS to begin your sponsorship.
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Get Access To All JobsINTRODUCTION
The Financial Aid Specialist Scholarships and Systems provides operational support for institutional scholarship administration, the University's One-Stop Scholarship Application, and financial aid technology processes. The position serves as the coordinator of the University's One-Stop Scholarship Application, organizing the annual application cycle, maintaining application information, coordinating with academic departments and campus partners, monitoring application activity, and supporting scholarship review and awarding processes.
The position also assists with the day-to-day administration of Dynamic Forms and monitoring of Automic automated processing outputs. Responsibilities include maintaining documentation, conducting routine reviews, identifying discrepancies, and referring technical issues to appropriate staff for resolution. The position works under established departmental policies and procedures and collaborates with the Associate Director of Scholarships, other Financial Aid & Scholarships staff, academic departments, Information Technology, and other campus partners to support accurate, efficient, and student-centered processes.
Primary Responsibilities/Functions:
One-Stop Scholarship Application Coordination:
- Coordinates the University's annual One-Stop Scholarship Application cycle, including preparation, opening, monitoring, closing, and reporting.
- Serves as the primary operational contact for questions regarding the centralized scholarship application process.
- Maintains application questions, deadlines, eligibility information, instructions, and supporting documentation.
- Coordinates with academic colleges, departments, and scholarship committees to maintain accurate scholarship information.
- Monitors application completion, reviewer assignments, outstanding requirements, and application activity.
- Assists with routing applications to appropriate reviewers and committees.
- Supports scholarship selection, awarding, student notifications, and reconciliation activities.
- Prepares routine reports related to applicants, application completion, and scholarship activity.
- Responds to student and campus inquiries and refers complex questions to appropriate staff.
- Maintains procedures, instructions, and records related to the application process.
- Assists with training campus partners on application procedures and timelines.
- Identifies recurring questions or process concerns and communicates recommendations to the Associate Director of Scholarships.
Documentation, Customer Service, and Process Support:
- Maintains standard operating procedures, process instructions, and reference materials for assigned duties.
- Provides routine training and assistance to students, staff, and campus partners regarding scholarship application procedures.
- Responds to questions and refers complex or unusual situations to appropriate personnel.
- Identifies recurring operational issues and communicates potential improvements to departmental leadership.
- Participates in departmental meetings, technology projects, and implementation activities as assigned.
- Performs other duties as assigned.
Dynamic Forms and Workflow Support:
- Maintains assigned electronic forms and workflows in accordance with established procedures.
- Assists with routine form updates, configuration, testing, and implementation.
- Reviews form submissions and workflow activity to identify incomplete submissions, routing issues, and processing errors.
- Monitors outstanding forms and assists with follow-up communications.
- Documents form requirements, workflow steps, and routine troubleshooting procedures.
- Coordinates with Information Technology, vendors, or designated system administrators when issues require additional technical assistance.
- Assists with testing forms and workflows following approved changes.
- Maintains accurate records of form updates and assigned workflow activities.
- Refers complex configuration, access, security, or system design decisions to appropriate personnel.
Automic Monitoring and Operational Support:
- Performs daily reviews of assigned Automic processing outputs and reports.
- Checks routine automated processes for completion and identifies errors or exceptions.
- Documents unsuccessful processes and notifies the appropriate staff of issues requiring attention.
- Assists with tracking reported errors through resolution.
- Coordinates with Information Technology and Financial Aid & Scholarships staff as directed.
- Verifies and documents the completion of assigned follow-up activities.
- Maintains reference materials and procedures for recurring processes.
- Escalates issues that may affect student records, financial aid awarding, disbursements, reporting, or compliance.
- Assists with testing and validation following approved system changes.
Financial Aid and Scholarship Operations:
- Assists with the processing and administration of federal, state, institutional, and scholarship programs.
- Reviews student records and documentation for accuracy and completeness.
- Assists with routine financial aid adjustments, corrections, and award processing.
- Reviews assigned reports and exception lists to identify records requiring follow-up.
- Supports scholarship reconciliation and quality-control activities.
- Assists with validating system results and identifying discrepancies.
- Maintains appropriate records and documentation for assigned responsibilities.
- Provides supporting documentation for internal and external audits as requested.
Competencies/Qualifications
- Ability to coordinate recurring administrative processes and annual application cycles.
- To communicate deadlines, requirements, and procedures clearly.
- To review information for completeness and accuracy.
- To recognize routine errors and follow established troubleshooting procedures.
- To maintain documentation and track outstanding assignments.
- To learn new systems, applications, and business processes.
- To protect confidential information and follow University policies.
- To recognize when an issue requires escalation to a supervisor or technical resource.
- Strong customer service, organizational, and problem-solving skills.
Knowledge, skills and abilities
- Experience in higher education, financial aid, or scholarship administration.
- Experience with Banner, Oracle, or similar student information systems.
- Experience with electronic forms, workflow applications, or scholarship management systems.
- Experience with data entry, reporting, document management, or quality assurance.
- Familiarity with institutional scholarship processes and student service operations.
Application Review
Review of applications will begin 11/18/26 and will continue until the position is filled. Applications received by this date will receive priority consideration.
Minimum Qualifications: Associates degree. Experience in administrative support, customer service, student services, business operations, or a related area. Basic computer skills and the ability to learn enterprise applications and electronic workflow systems. Strong organizational skills and attention to detail.
Ability to maintain accurate records and follow established procedures and handle multiple assignments and meet deadlines. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive student information appropriately and to work collaboratively with students, faculty, staff, and campus partners.
Preferred Qualifications: Bachelor’s. Experience in higher education, financial aid, or scholarship administration. Experience with Banner, Oracle, or similar student information systems. Experience with electronic forms, workflow applications, or scholarship management systems. Experience with data entry, reporting, document management, or quality assurance. Familiarity with institutional scholarship processes and student service operations.
Work Location:
- University of Tennessee – Chattanooga, TN Campus
- This is a fully on-site position.
Compensation and Benefits:
- UT Market Range: MR05
- Anticipated hiring salary: $41,000 - $44,000
students thrive, faculty inspire, and partnerships create real impact.
INTRODUCTION
The Financial Aid Specialist Scholarships and Systems provides operational support for institutional scholarship administration, the University's One-Stop Scholarship Application, and financial aid technology processes. The position serves as the coordinator of the University's One-Stop Scholarship Application, organizing the annual application cycle, maintaining application information, coordinating with academic departments and campus partners, monitoring application activity, and supporting scholarship review and awarding processes.
The position also assists with the day-to-day administration of Dynamic Forms and monitoring of Automic automated processing outputs. Responsibilities include maintaining documentation, conducting routine reviews, identifying discrepancies, and referring technical issues to appropriate staff for resolution. The position works under established departmental policies and procedures and collaborates with the Associate Director of Scholarships, other Financial Aid & Scholarships staff, academic departments, Information Technology, and other campus partners to support accurate, efficient, and student-centered processes.
Primary Responsibilities/Functions:
One-Stop Scholarship Application Coordination:
- Coordinates the University's annual One-Stop Scholarship Application cycle, including preparation, opening, monitoring, closing, and reporting.
- Serves as the primary operational contact for questions regarding the centralized scholarship application process.
- Maintains application questions, deadlines, eligibility information, instructions, and supporting documentation.
- Coordinates with academic colleges, departments, and scholarship committees to maintain accurate scholarship information.
- Monitors application completion, reviewer assignments, outstanding requirements, and application activity.
- Assists with routing applications to appropriate reviewers and committees.
- Supports scholarship selection, awarding, student notifications, and reconciliation activities.
- Prepares routine reports related to applicants, application completion, and scholarship activity.
- Responds to student and campus inquiries and refers complex questions to appropriate staff.
- Maintains procedures, instructions, and records related to the application process.
- Assists with training campus partners on application procedures and timelines.
- Identifies recurring questions or process concerns and communicates recommendations to the Associate Director of Scholarships.
Documentation, Customer Service, and Process Support:
- Maintains standard operating procedures, process instructions, and reference materials for assigned duties.
- Provides routine training and assistance to students, staff, and campus partners regarding scholarship application procedures.
- Responds to questions and refers complex or unusual situations to appropriate personnel.
- Identifies recurring operational issues and communicates potential improvements to departmental leadership.
- Participates in departmental meetings, technology projects, and implementation activities as assigned.
- Performs other duties as assigned.
Dynamic Forms and Workflow Support:
- Maintains assigned electronic forms and workflows in accordance with established procedures.
- Assists with routine form updates, configuration, testing, and implementation.
- Reviews form submissions and workflow activity to identify incomplete submissions, routing issues, and processing errors.
- Monitors outstanding forms and assists with follow-up communications.
- Documents form requirements, workflow steps, and routine troubleshooting procedures.
- Coordinates with Information Technology, vendors, or designated system administrators when issues require additional technical assistance.
- Assists with testing forms and workflows following approved changes.
- Maintains accurate records of form updates and assigned workflow activities.
- Refers complex configuration, access, security, or system design decisions to appropriate personnel.
Automic Monitoring and Operational Support:
- Performs daily reviews of assigned Automic processing outputs and reports.
- Checks routine automated processes for completion and identifies errors or exceptions.
- Documents unsuccessful processes and notifies the appropriate staff of issues requiring attention.
- Assists with tracking reported errors through resolution.
- Coordinates with Information Technology and Financial Aid & Scholarships staff as directed.
- Verifies and documents the completion of assigned follow-up activities.
- Maintains reference materials and procedures for recurring processes.
- Escalates issues that may affect student records, financial aid awarding, disbursements, reporting, or compliance.
- Assists with testing and validation following approved system changes.
Financial Aid and Scholarship Operations:
- Assists with the processing and administration of federal, state, institutional, and scholarship programs.
- Reviews student records and documentation for accuracy and completeness.
- Assists with routine financial aid adjustments, corrections, and award processing.
- Reviews assigned reports and exception lists to identify records requiring follow-up.
- Supports scholarship reconciliation and quality-control activities.
- Assists with validating system results and identifying discrepancies.
- Maintains appropriate records and documentation for assigned responsibilities.
- Provides supporting documentation for internal and external audits as requested.
Competencies/Qualifications
- Ability to coordinate recurring administrative processes and annual application cycles.
- To communicate deadlines, requirements, and procedures clearly.
- To review information for completeness and accuracy.
- To recognize routine errors and follow established troubleshooting procedures.
- To maintain documentation and track outstanding assignments.
- To learn new systems, applications, and business processes.
- To protect confidential information and follow University policies.
- To recognize when an issue requires escalation to a supervisor or technical resource.
- Strong customer service, organizational, and problem-solving skills.
Knowledge, skills and abilities
- Experience in higher education, financial aid, or scholarship administration.
- Experience with Banner, Oracle, or similar student information systems.
- Experience with electronic forms, workflow applications, or scholarship management systems.
- Experience with data entry, reporting, document management, or quality assurance.
- Familiarity with institutional scholarship processes and student service operations.
Application Review
Review of applications will begin 11/18/26 and will continue until the position is filled. Applications received by this date will receive priority consideration.
Minimum Qualifications: Associates degree. Experience in administrative support, customer service, student services, business operations, or a related area. Basic computer skills and the ability to learn enterprise applications and electronic workflow systems. Strong organizational skills and attention to detail.
Ability to maintain accurate records and follow established procedures and handle multiple assignments and meet deadlines. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive student information appropriately and to work collaboratively with students, faculty, staff, and campus partners.
Preferred Qualifications: Bachelor’s. Experience in higher education, financial aid, or scholarship administration. Experience with Banner, Oracle, or similar student information systems. Experience with electronic forms, workflow applications, or scholarship management systems. Experience with data entry, reporting, document management, or quality assurance. Familiarity with institutional scholarship processes and student service operations.
Work Location:
- University of Tennessee – Chattanooga, TN Campus
- This is a fully on-site position.
Compensation and Benefits:
- UT Market Range: MR05
- Anticipated hiring salary: $41,000 - $44,000
students thrive, faculty inspire, and partnerships create real impact.
See all H-1B Visa Financial Aid Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Financial Aid Specialist Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Financial Aid Specialist
Frame your credentials around degree-level duties
Financial Aid Specialist roles qualify as specialty occupations only when tied to a bachelor's degree in finance, accounting, or a related field. Document how your coursework directly maps to federal aid compliance, need analysis, and regulatory reporting before interviews begin.
Target higher education employers with LCA history
Colleges and universities are the primary H-1B visa sponsors for this role. Use Migrate Mate to identify institutions with verified LCA filing history for Financial Aid Specialist positions, filtered by location and filing frequency.
Check prevailing wage tiers before accepting an offer
Your employer must certify your salary meets the DOL prevailing wage for your worksite location. Run the OFLC Wage Search using SOC code 13-1041 before negotiations so you know whether an offer clears the Level I or Level II threshold for your city.
Confirm your worksite is covered by a certified LCA
If you work across multiple campuses or move to a new location, your employer needs a separate certified LCA for each worksite. Raise this with HR before your start date to avoid unauthorized employment gaps that could jeopardize your status.
Request H-1B filing early in your offer timeline
Because cap-subject H-1B selection rules have changed recently, ask your employer about petition timing as soon as an offer is verbal. USCIS requires the I-129 to be filed within specific windows, and delays in LCA certification can compress your employer's runway.
Use O*NET to strengthen your specialty occupation case
O*NET lists knowledge of economics, law, and mathematics as core competencies for this occupation. Reference those specific descriptors in your resume and offer letter to support the employer's specialty occupation argument in the I-129 petition.
H-1B Visa Financial Aid Specialist: Frequently Asked Questions
Does a Financial Aid Specialist role qualify as an H-1B specialty occupation?
It qualifies when the employer structures the position around duties that normally require at least a bachelor's degree in finance, accounting, business administration, or a closely related field. Roles focused on federal aid compliance, needs analysis, and regulatory reporting typically meet this standard. Employers must document the degree requirement in the job description and the I-129 petition to satisfy USCIS.
Which types of employers sponsor H-1B visas for Financial Aid Specialists?
Colleges, universities, and nonprofit educational organizations are the most active sponsors for this role, partly because many qualify as cap-exempt H-1B employers, which means they can file petitions year-round without competing in the annual cap selection process. You can browse institutions with verified LCA filing history for this occupation on Migrate Mate.
What happens to my H-1B status if my employer is a cap-exempt institution?
Cap-exempt employers, including most colleges and universities affiliated with higher education, can file your H-1B petition at any time of year without entering the cap selection process. USCIS grants status in three-year increments, extendable to a six-year maximum. You can transfer to another cap-exempt employer without re-entering the cap if you change institutions.
How does the prevailing wage requirement work for Financial Aid Specialists on H-1B?
Your employer must certify through a Labor Condition Application that your salary meets or exceeds the DOL prevailing wage for your specific worksite location and experience level. The wage is tied to your physical work location, so a role at a rural community college and one in a major metro area will have different minimums. Use the OFLC Wage Search with SOC code 13-1041 to verify before signing.
Can I transfer my H-1B to a new school or financial aid office?
Yes. Under H-1B portability rules, you can begin working for a new employer as soon as they file a transfer petition with USCIS, without waiting for approval, provided you're currently in valid H-1B status. The new employer must file a fresh LCA covering their worksite and submit an I-129 petition. You don't need to restart the six-year clock from zero.