H-1B Visa Front Office Assistant Jobs
Front Office Assistant jobs that sponsor H-1B visas are typically structured around degree-level duties in business administration, hospitality management, or a related field. Sponsoring employers file a certified Labor Condition Application with DOL and an I-129 petition with USCIS, covering an initial three-year status period.
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Orlando Health Physician Associates
One of the largest primary care providers (PCP) groups in Central Florida, Orlando Health Physician Associates comprises the PCP network of the Orlando Health Medical Group. More than 225 providers deliver care in family medicine, internal medicine, pediatrics, obstetrics and gynecology, and podiatry. Our PCPs provide care for every age, through every stage, from childhood development to pregnancy and childbirth services to chronic disease management and aging concerns. As part of Orlando Health, our providers also can refer and coordinate care throughout the system’s integrated network of healthcare services. With numerous convenient locations across Central Florida, Orlando Health Physician Associates offers patients easy access to quality primary care, including same-day, next-day and virtual appointments.
Orlando Health Physician Associates is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts, Central Alabama and Puerto Rico. Collectively, our dedicated team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve.
Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions. “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you!
The Senior Front Office Assistant performs routine computerized scheduling and administrative functions in an ambulatory/physician office operating under the direction of the Department Manager, Medical Office Manager, Academic Program Manager, Academic Practice Nurse Manager and/or the Practice Site Supervisor.
Department location: 5151 Winter Garden Vineland Road, Suite 207, Windermere, FL 34786
Site hours: Monday-Thursday, 7:00 a.m.-5:00 p.m.; Friday, 7:00 a.m.-12:00 p.m.; staggered shifts may apply.
Department description: Fast-paced, high-volume OB/GYN practice where teamwork, initiative, and exceptional patient service is a must. The office supports two providers and manages approximately 85–115 patients Monday through Thursday and 60–75 patients on Fridays, in addition to handling 100–180 calls on busy days directly within the practice.
Responsibilities:
Essential Functions:
- Adheres and assures compliance with Orlando Health and department specific policy, procedures, value statements and Commitment to Excellence standards.
- Able to handle multiple simultaneous tasks, answer telephone, take messages, file lab reports, medical records and other information according to practice policies and procedures.
- Performs word processing and spreadsheet data.
- Performs charge entry and cash handling.
- Acts as a liaison between the physician, patient and insurance companies to include obtaining referrals and/or authorizations.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions:
- Participates in Quality Assurance and Quality Indicator activities as assigned.
- Demonstrates awareness of legal issues, patient rights and compliance with standards of regulatory and accrediting agencies. Practices the efficient use of supplies.
- Maintains a clean, safe and organized office.
- Act as a Liaison to assist office billing service as requested.
QUALIFICATIONS
We are looking for someone who thrives in a busy environment, takes initiative, works collaboratively, and is comfortable stepping into a leadership role if ever needed. The ideal candidate remains organized, adaptable, and professional while navigating high-pressure situations and competing priorities.
EDUCATION/TRAINING:
- High School graduate or equivalent.
- Typing speed of approximately 30 wpm or ability to successfully demonstrate competent use of practice management computer system.
- Knowledge of ICD & CPT.
Experience:
- Two (2) years’ experience in a medical office environment.
Position Summary:
Orlando Health Physician Associates
One of the largest primary care providers (PCP) groups in Central Florida, Orlando Health Physician Associates comprises the PCP network of the Orlando Health Medical Group. More than 225 providers deliver care in family medicine, internal medicine, pediatrics, obstetrics and gynecology, and podiatry. Our PCPs provide care for every age, through every stage, from childhood development to pregnancy and childbirth services to chronic disease management and aging concerns. As part of Orlando Health, our providers also can refer and coordinate care throughout the system’s integrated network of healthcare services. With numerous convenient locations across Central Florida, Orlando Health Physician Associates offers patients easy access to quality primary care, including same-day, next-day and virtual appointments.
Orlando Health Physician Associates is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts, Central Alabama and Puerto Rico. Collectively, our dedicated team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve.
Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions. “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you!
The Senior Front Office Assistant performs routine computerized scheduling and administrative functions in an ambulatory/physician office operating under the direction of the Department Manager, Medical Office Manager, Academic Program Manager, Academic Practice Nurse Manager and/or the Practice Site Supervisor.
Department location: 5151 Winter Garden Vineland Road, Suite 207, Windermere, FL 34786
Site hours: Monday-Thursday, 7:00 a.m.-5:00 p.m.; Friday, 7:00 a.m.-12:00 p.m.; staggered shifts may apply.
Department description: Fast-paced, high-volume OB/GYN practice where teamwork, initiative, and exceptional patient service is a must. The office supports two providers and manages approximately 85–115 patients Monday through Thursday and 60–75 patients on Fridays, in addition to handling 100–180 calls on busy days directly within the practice.
Responsibilities:
Essential Functions:
- Adheres and assures compliance with Orlando Health and department specific policy, procedures, value statements and Commitment to Excellence standards.
- Able to handle multiple simultaneous tasks, answer telephone, take messages, file lab reports, medical records and other information according to practice policies and procedures.
- Performs word processing and spreadsheet data.
- Performs charge entry and cash handling.
- Acts as a liaison between the physician, patient and insurance companies to include obtaining referrals and/or authorizations.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions:
- Participates in Quality Assurance and Quality Indicator activities as assigned.
- Demonstrates awareness of legal issues, patient rights and compliance with standards of regulatory and accrediting agencies. Practices the efficient use of supplies.
- Maintains a clean, safe and organized office.
- Act as a Liaison to assist office billing service as requested.
QUALIFICATIONS
We are looking for someone who thrives in a busy environment, takes initiative, works collaboratively, and is comfortable stepping into a leadership role if ever needed. The ideal candidate remains organized, adaptable, and professional while navigating high-pressure situations and competing priorities.
EDUCATION/TRAINING:
- High School graduate or equivalent.
- Typing speed of approximately 30 wpm or ability to successfully demonstrate competent use of practice management computer system.
- Knowledge of ICD & CPT.
Experience:
- Two (2) years’ experience in a medical office environment.
See all H-1B Visa Front Office Assistant Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Front Office Assistant
Frame your degree for specialty occupation
H-1B eligibility hinges on a direct connection between your degree field and your front office duties. Highlight coursework in business administration, hospitality management, or communications when writing your resume and cover letter so the employer can build a credible specialty occupation case.
Verify prevailing wage before negotiating salary
Run the OFLC Wage Search for the Front Office Assistant SOC code at your target city before any salary discussion. Your employer's LCA must certify wages at or above the DOL prevailing wage for that location, so knowing the floor protects you during offer negotiations.
Target employers with active LCA filing history
Search Migrate Mate to find employers who have filed certified LCAs for front office or administrative roles. Companies with a documented sponsorship track record are far more likely to move quickly through the LCA and I-129 process than those filing for the first time.
Confirm each worksite has its own certified LCA
If the role involves working across multiple office locations, each worksite requires its own DOL-certified LCA before you can legally work there. Raise this with HR early so your employer files the correct number of applications before your start date.
Use O*NET to align your job description with USCIS standards
Pull the official task list for administrative and front office roles from O*NET and cross-check it against your offer letter's job description. USCIS reviewers look for degree-level duties, so a description grounded in O*NET's professional task language strengthens the specialty occupation argument.
Account for cap selection timing in your offer timeline
H-1B cap selection rules have changed recently, so confirm the current registration window with your employer before setting a start date. Build at least six months of buffer between your offer acceptance and your intended first day to absorb any delays.
H-1B Visa Front Office Assistant: Frequently Asked Questions
Does a Front Office Assistant role qualify as an H-1B specialty occupation?
Not automatically. A standard front office or receptionist role does not require a bachelor's degree in a specific field, so it falls outside the H-1B specialty occupation definition by default. Sponsoring employers must structure the position around degree-level duties in business administration, hospitality management, or a related discipline and document that requirement in both the job description and the I-129 petition for USCIS to approve it.
What documents should I prepare before approaching an employer about H-1B sponsorship?
Have your degree transcripts, credential evaluation (if your degree is from outside the U.S.), and a detailed resume that maps your qualifications to the specific duties of the front office role ready before any conversation with HR. Employers filing an H-1B for the first time often need to see this evidence to assess whether the role can meet USCIS's specialty occupation standard.
How long does H-1B status last for a Front Office Assistant position?
H-1B status is approved for an initial period of up to three years and can be extended once for an additional three years, bringing the maximum to six years. Beyond six years, an extension is only possible if you have an approved I-140 immigrant petition or a PERM labor certification that has been pending for at least 365 days.
How do I find employers who have actually sponsored H-1B visas for front office or administrative roles?
Migrate Mate lists employers with verified H-1B LCA filing history, searchable by role type and location. Focusing on companies that have already certified LCAs for similar administrative positions is the most reliable way to identify employers willing and equipped to sponsor you, rather than approaching companies that have never navigated the process.
What happens to my H-1B status if my employer closes the front office location where I work?
Your H-1B status is tied to the specific certified LCA and worksite on your approved petition. If that location closes, your employer must file an amended I-129 with a new certified LCA reflecting the updated worksite before you begin working there. If the role is eliminated entirely, you have a 60-day grace period to find a new sponsoring employer and file a transfer petition.