H-1B Visa Grants Manager Jobs
Grants Manager jobs with H-1B visa sponsorship sit at the intersection of nonprofit, higher education, and government contracting sectors, where employers routinely file Labor Condition Applications for roles requiring a bachelor's degree in public administration, nonprofit management, or a related field. Finding employers with active H-1B filing history in this space takes targeted research.
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SSD Development Economics Center: Staff and Temporary Employees
About the Department
The Development Innovation Lab at the University of Chicago uses the tools of economics to develop innovations with the potential to benefit millions of people in low- and middle-income countries. It was founded and is led by Nobel laureate Michael Kremer.
Job Summary
The job works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit.
The job works independently to administer a portfolio of funding, including finance management and post-award activities relating to grant and contract proposals/funding within the Development Innovation Lab and affiliated programs.
The job manages projects in monitoring the operating and budgets within The Social Sciences Division and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long- and short-term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes knowledge of finance to help coordinate monthly, quarterly and year-end reporting for all funds in the operating budget. The job manages the post award activities within the assigned portfolio including reading proposal guidelines, preparing administrative components of award closeout submissions, preparing reporting, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.
Responsibilities
- Analyzes and prepares budgets and monthly forecasts, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
- Examines financial reports for consistency, accuracy, and compliance. At the direction of the Director of Finance, research staff and PIs, resolve errors and work collaboratively to prevent repeat occurrences.
- Leads the monthly and annual close process.
- Analyzes financial data, ensures account balances are accurate, reviews of errors and inaccuracies, and provides spending analysis and recommendations.
- Approve all transactions charged to restricted and unrestricted accounts so that expenditures agree with account budgets, including travel.
- Approve and transfer payroll and expenditures, monitor invoicing and payments, and reconcile charges using monthly ledgers and Oracle.
- Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.
- Assists in the preparation of financial statements in accordance with university accounting policies.
- Meets with Research Managers, Research Directors and/or PIs to review account portfolios.
- Support the Research Portfolio manager with budget realignments by understanding sponsor formatting guidelines, preparing supporting documents, collecting proposal elements, and processing budget modification requests as needed.
- Primary manager for the procurement process, allocation of expenditures for authorization, and advises on communications with funding agencies, subcontractors, and others at the instruction.
- Provides professional support as a primary account administrator for account owners in an intensive customer service environment.
- Provides specialized support for the research enterprise within a department or unit, including pre- and/or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
- Prepares interim sponsored project financial reports and closeout reports and works with University Research Administration to prepare budget summaries as required for sponsored project reports.
- Coordinates and ensures completion of annual, final, and ad hoc financial requirements and keeps the Principal Investigator informed of progress.
- Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/Post Award staff in other departments and Financial Services Office personnel.
- Manages all aspects of post-award administration for the assigned portfolio including award budgeting, award management, award reporting, and award closeout.
- Manages the post-award activities for the assigned portfolio including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.
- Act as an expert partner to budget leads in navigating the university and project finances; use excellent communication skills to build trust and thoughtful analysis to solve problems.
- Trains and onboard new research staff on financial policies and procedures.
- Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
- Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
- Advanced degree in accounting, business, finance, or a related field. Bachelor’s degree in related field.
- Work experience in accounting or related field.
- Progressively responsible experience in administering sponsored research, pre and post-award.
- Working with enterprise-wide financial and sponsored research systems.
Technical Knowledge or Skills:
- Demonstrated ability to create verbal and written reports.
- Computer proficiency, including solid working knowledge of MS Office Suite, email, etc.
- Intermediate proficiency with Excel; skilled with spreadsheets and utilizing linked documents, vlookup, pivot tables, and macros.
- Proficiency in University of Chicago systems such as AURA, Oracle, Workday, PECCS, GEMS/Concur, etc.
- Proficiency with various funding agency systems.
- Knowledge of University policies and procedures related to sponsored research administration.
- Knowledge of federal rules and regulations related to sponsored research funding.
Preferred Competencies
- High-level of interpersonal and communication skills, including demonstrated ability to work with a variety of staff, students, faculty, and senior leadership.
- Lead by example in managing a detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume periods, and to remain poised and professional.
- Make decisions independently that will have downstream positive impacts on the management of sponsored projects.
- Analyze data and formulate conclusions.
- Assign and prioritize duties across available resources.
- Work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions.
- Learn new skills, take on new challenges, and effectively interact and collaborate with all levels of University administrators and faculty members.
- Influence and motivate direct reports.
- Embraced continuous improvement of skills, including communication (oral and written), planning, problem-solving, organizational, project management, and customer service.
- Manage and prioritize multiple projects and tasks.
- Communicate both verbally and in writing with all levels of people, internally and externally.
- Self-motivated and exercise sound judgment in prioritizing tasks.
- Exercise sound judgment and absolute discretion regarding confidential matters with professionalism and tact.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3) (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$85,000.00 - $100,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Department
SSD Development Economics Center: Staff and Temporary Employees
About the Department
The Development Innovation Lab at the University of Chicago uses the tools of economics to develop innovations with the potential to benefit millions of people in low- and middle-income countries. It was founded and is led by Nobel laureate Michael Kremer.
Job Summary
The job works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit.
The job works independently to administer a portfolio of funding, including finance management and post-award activities relating to grant and contract proposals/funding within the Development Innovation Lab and affiliated programs.
The job manages projects in monitoring the operating and budgets within The Social Sciences Division and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long- and short-term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes knowledge of finance to help coordinate monthly, quarterly and year-end reporting for all funds in the operating budget. The job manages the post award activities within the assigned portfolio including reading proposal guidelines, preparing administrative components of award closeout submissions, preparing reporting, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.
Responsibilities
- Analyzes and prepares budgets and monthly forecasts, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
- Examines financial reports for consistency, accuracy, and compliance. At the direction of the Director of Finance, research staff and PIs, resolve errors and work collaboratively to prevent repeat occurrences.
- Leads the monthly and annual close process.
- Analyzes financial data, ensures account balances are accurate, reviews of errors and inaccuracies, and provides spending analysis and recommendations.
- Approve all transactions charged to restricted and unrestricted accounts so that expenditures agree with account budgets, including travel.
- Approve and transfer payroll and expenditures, monitor invoicing and payments, and reconcile charges using monthly ledgers and Oracle.
- Oversees gift and endowment accounts, departmental operating accounts and faculty unrestricted research accounts.
- Assists in the preparation of financial statements in accordance with university accounting policies.
- Meets with Research Managers, Research Directors and/or PIs to review account portfolios.
- Support the Research Portfolio manager with budget realignments by understanding sponsor formatting guidelines, preparing supporting documents, collecting proposal elements, and processing budget modification requests as needed.
- Primary manager for the procurement process, allocation of expenditures for authorization, and advises on communications with funding agencies, subcontractors, and others at the instruction.
- Provides professional support as a primary account administrator for account owners in an intensive customer service environment.
- Provides specialized support for the research enterprise within a department or unit, including pre- and/or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
- Prepares interim sponsored project financial reports and closeout reports and works with University Research Administration to prepare budget summaries as required for sponsored project reports.
- Coordinates and ensures completion of annual, final, and ad hoc financial requirements and keeps the Principal Investigator informed of progress.
- Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/Post Award staff in other departments and Financial Services Office personnel.
- Manages all aspects of post-award administration for the assigned portfolio including award budgeting, award management, award reporting, and award closeout.
- Manages the post-award activities for the assigned portfolio including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.
- Act as an expert partner to budget leads in navigating the university and project finances; use excellent communication skills to build trust and thoughtful analysis to solve problems.
- Trains and onboard new research staff on financial policies and procedures.
- Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
- Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
- Advanced degree in accounting, business, finance, or a related field. Bachelor’s degree in related field.
- Work experience in accounting or related field.
- Progressively responsible experience in administering sponsored research, pre and post-award.
- Working with enterprise-wide financial and sponsored research systems.
Technical Knowledge or Skills:
- Demonstrated ability to create verbal and written reports.
- Computer proficiency, including solid working knowledge of MS Office Suite, email, etc.
- Intermediate proficiency with Excel; skilled with spreadsheets and utilizing linked documents, vlookup, pivot tables, and macros.
- Proficiency in University of Chicago systems such as AURA, Oracle, Workday, PECCS, GEMS/Concur, etc.
- Proficiency with various funding agency systems.
- Knowledge of University policies and procedures related to sponsored research administration.
- Knowledge of federal rules and regulations related to sponsored research funding.
Preferred Competencies
- High-level of interpersonal and communication skills, including demonstrated ability to work with a variety of staff, students, faculty, and senior leadership.
- Lead by example in managing a detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume periods, and to remain poised and professional.
- Make decisions independently that will have downstream positive impacts on the management of sponsored projects.
- Analyze data and formulate conclusions.
- Assign and prioritize duties across available resources.
- Work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions.
- Learn new skills, take on new challenges, and effectively interact and collaborate with all levels of University administrators and faculty members.
- Influence and motivate direct reports.
- Embraced continuous improvement of skills, including communication (oral and written), planning, problem-solving, organizational, project management, and customer service.
- Manage and prioritize multiple projects and tasks.
- Communicate both verbally and in writing with all levels of people, internally and externally.
- Self-motivated and exercise sound judgment in prioritizing tasks.
- Exercise sound judgment and absolute discretion regarding confidential matters with professionalism and tact.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3) (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$85,000.00 - $100,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
See all H-1B Visa Grants Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Grants Manager Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Grants Manager
Frame your degree for specialty occupation
Grants Manager roles qualify as a specialty occupation when tied to a bachelor's degree in public administration, nonprofit management, finance, or a related field. Document how your coursework directly maps to grant writing, compliance, and budget oversight duties the employer will list on the LCA.
Search LCA filings by SOC code
Use the OFLC Wage Search to look up certified LCAs under SOC code 11-1021 or 13-1041, filtering by state. Employers with multiple certified LCAs for Grants Manager titles have already built the internal process to sponsor H-1B workers in this role.
Target universities and research hospitals
Higher education institutions and academic medical centers are cap-exempt H-1B employers, meaning your petition bypasses the annual cap and selection process entirely. These organizations manage large federal and private grant portfolios and regularly sponsor Grants Managers through USCIS without lottery risk.
Find sponsors through Migrate Mate
Search Grants Manager roles on Migrate Mate to browse employers with verified H-1B LCA filing history in this occupation. You can filter by location to identify which organizations in your target market have already sponsored workers in this role category.
Clarify worksite coverage before signing
If the role involves managing grants across multiple office locations, confirm with the employer that a separate certified LCA will cover each worksite where you'll regularly work. A single LCA doesn't extend to unlisted sites, and gaps create compliance exposure for both you and your employer.
Align your offer letter to LCA wage level
Before your employer files the LCA, verify that your offered salary meets the prevailing wage for your experience level in the job's location using the OFLC Wage Search. A wage below the certified level is a USCIS red flag that can delay or sink your I-129 petition.
H-1B Visa Grants Manager: Frequently Asked Questions
Does a Grants Manager role qualify as an H-1B specialty occupation?
Yes, when the position requires at least a bachelor's degree in a directly related field such as public administration, nonprofit management, finance, or a related discipline. The employer must demonstrate the degree requirement is a genuine minimum for the role, not a preference. Positions framed around general management without a field-specific degree requirement are harder to qualify, so the job description and LCA must be drafted carefully.
Which types of employers sponsor H-1B visas for Grants Managers?
Universities, academic medical centers, large nonprofit organizations, and government contractors are the most active sponsors. Universities and affiliated research hospitals are particularly valuable because they are cap-exempt employers, letting you skip the annual H-1B selection process entirely. Browse verified sponsors by location and filing history on Migrate Mate before targeting your applications.
How does the H-1B LCA process work for a Grants Manager position?
Your employer files a Labor Condition Application with DOL before submitting the I-129 petition to USCIS. The LCA certifies that your offered wage meets the prevailing wage for the Grants Manager role in the specific worksite location, and that hiring you won't adversely affect similarly employed U.S. workers. A separate LCA is required for each physical worksite where you'll regularly perform duties.
Can I transfer my H-1B to a new Grants Manager job at a different organization?
Yes, H-1B portability lets you start working for a new employer once they file an H-1B transfer petition with USCIS, without waiting for approval, as long as your previous status was lawful and uninterrupted. The new employer must file a fresh LCA and I-129 petition specific to their organization, role, and worksite. Your H-1B status period doesn't reset, and the combined initial and extended period maxes out at six years.
What O*NET information is relevant when applying for H-1B sponsorship as a Grants Manager?
The O*NET profile for Grants and Proposals Managers documents the typical education level, core tasks, and knowledge areas USCIS expects to see reflected in the job description. Employers use this profile to draft the specialty occupation justification in the H-1B petition. Reviewing it before interviews helps you articulate how your duties and credentials align with the degree-level requirements USCIS scrutinizes.