H-1B Visa Legal Operations Specialist Jobs
Legal Operations Specialist roles qualify for H-1B visa sponsorship as specialty occupations requiring at least a bachelor's degree in law, business, or a related field. Large law firms, corporate legal departments, and legal tech companies are active H-1B sponsors for this role, filing LCAs under SOC codes tied to legal support and business operations.
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Get Access To All JobsINTRODUCTION
ITHAKA’s mission is to expand access to knowledge and education around the world. Our services — JSTOR, Portico, and Ithaka S+R — enable people everywhere to learn, to grow, and to overcome barriers to education. In carrying out our mission, as employees we feel a deep responsibility to members of our community and to each other, and we are committed to building and sustaining a culture where everyone can thrive.
THE ROLE
We are looking for a motivated, detail-oriented Legal Operations professional to support the organization in the following areas: technology-enabled legal operations, including ITHAKA’s Contract Lifecycle Management System (Conga Contracts, currently migrating to Contracts for Salesforce); e-signature system (DocuSign); legal matter management system (Jira); user support for systems via Slack and other innovative training materials; assistance with corporate compliance matters, filings, research, and special projects.
The Legal Operations Specialist will report directly to the Senior Legal Operations Manager. This person also will support the work of ITHAKA products and services such as JSTOR, Ithaka S+R, and Portico.
Responsibilities
Legal Operations/System Administration:
- Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including Conga Contracts, Contracts for Salesforce (CFS), Jira, DocuSign, and other systems as needed.
- Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users. Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, wizards, etc.
Project Management and System Onboarding:
- Manage onboarding of users, new departments, or subgroups to Conga for Salesforce and, as needed, rework flows for existing CFS participants: Identify and assemble core team members, gather requirements, reconfigure system as needed to meet users’ evolving needs, drive new user testing and training sessions.
- Serve as liaison between Legal, Business Systems, and other subject matter experts and power users of the CFS system; work with stakeholders to establish phases, priorities, and scheduling of reconfiguring and implementation.
- Execute migration activities, including collection of data requirements, as well as data cleanup and preparation.
Documentation, Training, and Support:
- Update training syllabi and conduct training sessions, using a variety of training methods to facilitate user adoption for a range of learning styles.
- Update and create user manuals and training videos.
- Oversee and respond to user support requests.
- Implement and document new policies and processes in a centralized manner to complement legal systems.
- Respond to user requests about CFS and Conga Contracts in a dedicated Slack channel and provide timely support.
Corporate Filings:
- Draft and coordinate various Secretary of State corporate filings to ensure ITHAKA remains in good standing.
EXPERIENCE AND SKILLS
Four years minimum relevant experience with Conga Contracts for Salesforce CLM, as well as the following skills or abilities:
- Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions.
- Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions.
- Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision.
- Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit.
- Solid computer skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel) and Google Suite products (GDocs, GSheets, and Google Slides.
- Occasional travel, comprising less than 10% of the time, may be necessary, with a primary focus on visits to our Michigan and New York offices.
WORK AUTHORIZATION AND SPONSORSHIP
ITHAKA is not currently considering candidates who require any type of immigration sponsorship (additional work authorization or permanent work authorization) to work in the United States.
COMPENSATION AND BENEFITS
At ITHAKA we believe in openness and fair pay. Part of living those values is our commitment to clarity about salary ranges, so candidates know what to expect. The starting salary for this position ranges from $75,000–$90,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for benefits-eligible employees includes medical, dental, and vision plans, an employer-paid 10% retirement contribution, paid parental and caregiver leave, 22 days of paid time off, 11 paid holidays, up to 12 sick days, wellness benefits, and more. Please note that ITHAKA, at its discretion, may make changes to its benefits programs from time to time.
We are committed to our organizational values of belonging, evidence, speed, teamwork, and trust. We take seriously the need for everyone to feel welcome. Belonging is one of our core values, and it shows in our vibrant culture. People from a wide range of backgrounds work at ITHAKA, and we believe that unique perspectives help us realize new insights and build better solutions.
We want to work with people who are passionate about ideas like these and who wish to contribute their perspectives and talents to ITHAKA’s mission. We enthusiastically welcome applications from people of all backgrounds and credentials. We want to hear your story and include your perspective in the transformative work we aim to do.
APPLY NOW
Although ITHAKA has physical offices in New York and Ann Arbor, Michigan, our employees are distributed across the continental United States. At this time, we’re not considering candidates who are unable to work and reside in the continental U.S.
Candidates may apply by submitting an application online through our career site, if you have any questions about your application, please contact us at careers@ithaka.org. ITHAKA is committed to providing reasonable accommodations, if there’s anything we can do to accommodate any portion of the application or hiring process, please contact us at accommodations@ithaka.org.
We are proud to be an Equal Opportunity employer. All qualified applicants receive consideration for employment without regard to identity or other status protected by law. We invite you to read our Equal Employment Opportunity Statement. ITHAKA cares about your privacy, learn more about our Applicant Privacy Notice.
INTRODUCTION
ITHAKA’s mission is to expand access to knowledge and education around the world. Our services — JSTOR, Portico, and Ithaka S+R — enable people everywhere to learn, to grow, and to overcome barriers to education. In carrying out our mission, as employees we feel a deep responsibility to members of our community and to each other, and we are committed to building and sustaining a culture where everyone can thrive.
THE ROLE
We are looking for a motivated, detail-oriented Legal Operations professional to support the organization in the following areas: technology-enabled legal operations, including ITHAKA’s Contract Lifecycle Management System (Conga Contracts, currently migrating to Contracts for Salesforce); e-signature system (DocuSign); legal matter management system (Jira); user support for systems via Slack and other innovative training materials; assistance with corporate compliance matters, filings, research, and special projects.
The Legal Operations Specialist will report directly to the Senior Legal Operations Manager. This person also will support the work of ITHAKA products and services such as JSTOR, Ithaka S+R, and Portico.
Responsibilities
Legal Operations/System Administration:
- Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including Conga Contracts, Contracts for Salesforce (CFS), Jira, DocuSign, and other systems as needed.
- Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users. Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, wizards, etc.
Project Management and System Onboarding:
- Manage onboarding of users, new departments, or subgroups to Conga for Salesforce and, as needed, rework flows for existing CFS participants: Identify and assemble core team members, gather requirements, reconfigure system as needed to meet users’ evolving needs, drive new user testing and training sessions.
- Serve as liaison between Legal, Business Systems, and other subject matter experts and power users of the CFS system; work with stakeholders to establish phases, priorities, and scheduling of reconfiguring and implementation.
- Execute migration activities, including collection of data requirements, as well as data cleanup and preparation.
Documentation, Training, and Support:
- Update training syllabi and conduct training sessions, using a variety of training methods to facilitate user adoption for a range of learning styles.
- Update and create user manuals and training videos.
- Oversee and respond to user support requests.
- Implement and document new policies and processes in a centralized manner to complement legal systems.
- Respond to user requests about CFS and Conga Contracts in a dedicated Slack channel and provide timely support.
Corporate Filings:
- Draft and coordinate various Secretary of State corporate filings to ensure ITHAKA remains in good standing.
EXPERIENCE AND SKILLS
Four years minimum relevant experience with Conga Contracts for Salesforce CLM, as well as the following skills or abilities:
- Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions.
- Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions.
- Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision.
- Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit.
- Solid computer skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel) and Google Suite products (GDocs, GSheets, and Google Slides.
- Occasional travel, comprising less than 10% of the time, may be necessary, with a primary focus on visits to our Michigan and New York offices.
WORK AUTHORIZATION AND SPONSORSHIP
ITHAKA is not currently considering candidates who require any type of immigration sponsorship (additional work authorization or permanent work authorization) to work in the United States.
COMPENSATION AND BENEFITS
At ITHAKA we believe in openness and fair pay. Part of living those values is our commitment to clarity about salary ranges, so candidates know what to expect. The starting salary for this position ranges from $75,000–$90,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for benefits-eligible employees includes medical, dental, and vision plans, an employer-paid 10% retirement contribution, paid parental and caregiver leave, 22 days of paid time off, 11 paid holidays, up to 12 sick days, wellness benefits, and more. Please note that ITHAKA, at its discretion, may make changes to its benefits programs from time to time.
We are committed to our organizational values of belonging, evidence, speed, teamwork, and trust. We take seriously the need for everyone to feel welcome. Belonging is one of our core values, and it shows in our vibrant culture. People from a wide range of backgrounds work at ITHAKA, and we believe that unique perspectives help us realize new insights and build better solutions.
We want to work with people who are passionate about ideas like these and who wish to contribute their perspectives and talents to ITHAKA’s mission. We enthusiastically welcome applications from people of all backgrounds and credentials. We want to hear your story and include your perspective in the transformative work we aim to do.
APPLY NOW
Although ITHAKA has physical offices in New York and Ann Arbor, Michigan, our employees are distributed across the continental United States. At this time, we’re not considering candidates who are unable to work and reside in the continental U.S.
Candidates may apply by submitting an application online through our career site, if you have any questions about your application, please contact us at careers@ithaka.org. ITHAKA is committed to providing reasonable accommodations, if there’s anything we can do to accommodate any portion of the application or hiring process, please contact us at accommodations@ithaka.org.
We are proud to be an Equal Opportunity employer. All qualified applicants receive consideration for employment without regard to identity or other status protected by law. We invite you to read our Equal Employment Opportunity Statement. ITHAKA cares about your privacy, learn more about our Applicant Privacy Notice.
See all 357+ H-1B Visa Legal Operations Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Legal Operations Specialist Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Legal Operations Specialist
Map your degree to the role
USCIS requires your degree field to connect directly to Legal Operations work. A JD, paralegal studies, business administration, or information systems degree all qualify, but document that connection explicitly in your resume and cover materials before applying.
Target corporate legal departments first
In-house legal teams at Fortune 500 companies sponsor H-1B far more consistently than boutique law firms. Focus on companies with dedicated Legal Operations functions, which typically have established immigration programs and prior LCA filing history for this specific role type.
Search LCA filings with Migrate Mate
Pull verified DOL Labor Condition Application data on Migrate Mate to confirm which employers have filed H-1B sponsorship specifically for Legal Operations roles. This filters out employers who sponsor other positions but not this one.
Verify the prevailing wage before negotiating
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your location and SOC code. Run the OFLC Wage Search before any offer discussion so you know the floor and can flag any offer that would complicate the LCA certification.
Confirm E-Verify enrollment at offer stage
Legal departments at federal contractors are required to use E-Verify, but many others aren't enrolled. Ask during the offer stage, since employers not enrolled in E-Verify can't sponsor STEM OPT extensions or satisfy certain federal contract requirements that affect your authorization continuity.
Start the I-129 timeline conversation early
H-1B cap-subject petitions must be filed for an October 1 start date, but cap-exempt employers at universities or nonprofits can file year-round. Clarify your employer's cap status during negotiations so the filing timeline doesn't conflict with your current status end date.
H-1B Visa Legal Operations Specialist: Frequently Asked Questions
Does a Legal Operations Specialist role qualify as a specialty occupation for H-1B purposes?
Yes, Legal Operations Specialist roles qualify when the position requires at least a bachelor's degree in a directly related field such as law, business administration, information systems, or paralegal studies. The employer must document in the I-129 petition that the role's duties require that specific level of theoretical and practical knowledge. Generalist operations roles that accept any bachelor's degree regardless of field can draw USCIS scrutiny, so job description language matters.
Which types of employers sponsor H-1B visas for Legal Operations Specialists?
Corporate legal departments at large companies, legal technology firms, and law firm operations groups are the most consistent sponsors for this role. These employers typically have established immigration programs and repeat LCA filing history. To identify which specific employers have actively filed H-1B sponsorship for Legal Operations roles rather than just adjacent positions, use Migrate Mate to filter by DOL LCA data tied to this occupation.
How does the H-1B prevailing wage requirement affect Legal Operations Specialist offers?
Your employer's LCA must certify that your offered wage meets or exceeds the DOL prevailing wage for the Legal Operations SOC code in your work location. Prevailing wage levels vary significantly by metro area. Run the OFLC Wage Search for your specific location before finalizing any offer to confirm the certified wage floor, since an offer below that threshold will cause the LCA to fail certification.
Can a Legal Operations Specialist change employers while on H-1B?
Yes, H-1B portability under AC21 lets you start working for a new employer as soon as they file a new I-129 petition on your behalf, without waiting for USCIS approval, provided your current H-1B has been approved for at least 180 days. The new employer must file before your current authorized period ends. The new role must still qualify as a specialty occupation under the same degree-field connection standard.
What SOC code applies to Legal Operations Specialist roles for LCA purposes?
Legal Operations Specialists are most commonly filed under SOC 23-2011 (Paralegals and Legal Assistants) or 11-1021 (General and Operations Managers), depending on the role's primary duties. The SOC code determines which prevailing wage level your employer must certify. You can review the O*NET occupation profile for each code to understand which better matches your actual job duties before your employer submits the LCA.