H-1B Visa Marketing and Communications Assistant Jobs
Marketing and Communications Assistant jobs at H-1B visa sponsoring employers typically require a bachelor's degree in communications, marketing, or a related field, meeting the specialty occupation standard. Sponsoring employers file a Labor Condition Application with DOL and an I-129 petition with USCIS, covering up to three years of status.
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Get Access To All JobsINTRODUCTION
Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.
Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.
JOB SUMMARY
The Communications Operations Assistant provides critical support to the Worldwide Marketing Communications team through a balanced focus on event planning and operational administration. This role coordinates logistics for global congresses, tradeshows, and meetings, while managing key administrative processes, including purchase orders (POs), SAP change orders (COs), invoice tracking, vendor coordination, and MLR trafficking.
Working closely with internal stakeholders, agencies, and vendors, this position ensures seamless event execution and efficient day-to-day operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
KEY ACCOUNTABILITIES
Event Planning & Execution:
- Support the planning and execution of global congresses, tradeshows, webinars, workshops, and internal meetings.
- Coordinate event logistics, including registrations, attendee communications, travel arrangements, room blocks, shipping, and onsite materials.
- Partner with vendors, exhibit partners, agencies, and internal stakeholders to ensure successful event delivery.
- Manage exhibit logistics, including booth requirements, badges, signage, lead retrieval, and promotional materials.
- Coordinate event-related assets and materials across teams and vendors.
- Assist with post event reporting, budget reconciliation and vendor follow-up.
Administrative & Operational Support:
- Process and track purchase orders (POs), invoices, contracts, and vendor payments.
- Support budget tracking, documentation, and financial reporting activities.
- Manage project intake and workflow processes through Formal MLR approval, ensuring reviewer changes are enacted, and requests are routed appropriately.
- Monitor project status, approvals, timelines, and resource assignments within the MLR platform.
- Coordinate stakeholder communication, follow-up activities, and administrative support for promotional materials and campaigns.
- Other duties as assigned.
MINIMUM KNOWLEDGE & EXPERIENCE REQUIRED FOR THE POSITION:
- Minimum of a bachelor's degree
- 0-2 years of experience in event planning, project coordination, marketing operations, administrative support or related field
SKILLS & CAPABILITIES
- Experience supporting tradeshows, conferences, meetings, or event logistics preferred.
- Experience with procurement processes, including POs, invoices, budgets, and vendor management.
- Familiarity with MLR, SAP, or other project management and workflow tools preferred.
- Experience in healthcare, medical device, diagnostics, or life sciences industries is a plus.
- Strong organizational, communication, and multitasking skills with exceptional attention to detail.
- Desire to grow a career within Marketing Communications.
TRAVEL REQUIREMENTS
Available to travel domestically no more than 5% of the time.
The annual base salary range for this role is currently $65,000 to $85,000. Individual employee compensation will ultimately depend on factors including education, relevant experience, skillset, knowledge, and particular business needs.
This role is eligible for medical, dental, and vision insurance, 401k plan retirement benefits with an employer match, as well as paid vacation and sick leave. Our sales roles are eligible for participation in a commission plan and our management, and select professional roles, are eligible for a performance-based bonus.
If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.
Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact NAtalentacquisition@werfen.com for assistance.
We operate directly in over 30 countries, and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 7,000 employees around the world comprise our Werfen team.
INTRODUCTION
Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.
Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.
JOB SUMMARY
The Communications Operations Assistant provides critical support to the Worldwide Marketing Communications team through a balanced focus on event planning and operational administration. This role coordinates logistics for global congresses, tradeshows, and meetings, while managing key administrative processes, including purchase orders (POs), SAP change orders (COs), invoice tracking, vendor coordination, and MLR trafficking.
Working closely with internal stakeholders, agencies, and vendors, this position ensures seamless event execution and efficient day-to-day operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
KEY ACCOUNTABILITIES
Event Planning & Execution:
- Support the planning and execution of global congresses, tradeshows, webinars, workshops, and internal meetings.
- Coordinate event logistics, including registrations, attendee communications, travel arrangements, room blocks, shipping, and onsite materials.
- Partner with vendors, exhibit partners, agencies, and internal stakeholders to ensure successful event delivery.
- Manage exhibit logistics, including booth requirements, badges, signage, lead retrieval, and promotional materials.
- Coordinate event-related assets and materials across teams and vendors.
- Assist with post event reporting, budget reconciliation and vendor follow-up.
Administrative & Operational Support:
- Process and track purchase orders (POs), invoices, contracts, and vendor payments.
- Support budget tracking, documentation, and financial reporting activities.
- Manage project intake and workflow processes through Formal MLR approval, ensuring reviewer changes are enacted, and requests are routed appropriately.
- Monitor project status, approvals, timelines, and resource assignments within the MLR platform.
- Coordinate stakeholder communication, follow-up activities, and administrative support for promotional materials and campaigns.
- Other duties as assigned.
MINIMUM KNOWLEDGE & EXPERIENCE REQUIRED FOR THE POSITION:
- Minimum of a bachelor's degree
- 0-2 years of experience in event planning, project coordination, marketing operations, administrative support or related field
SKILLS & CAPABILITIES
- Experience supporting tradeshows, conferences, meetings, or event logistics preferred.
- Experience with procurement processes, including POs, invoices, budgets, and vendor management.
- Familiarity with MLR, SAP, or other project management and workflow tools preferred.
- Experience in healthcare, medical device, diagnostics, or life sciences industries is a plus.
- Strong organizational, communication, and multitasking skills with exceptional attention to detail.
- Desire to grow a career within Marketing Communications.
TRAVEL REQUIREMENTS
Available to travel domestically no more than 5% of the time.
The annual base salary range for this role is currently $65,000 to $85,000. Individual employee compensation will ultimately depend on factors including education, relevant experience, skillset, knowledge, and particular business needs.
This role is eligible for medical, dental, and vision insurance, 401k plan retirement benefits with an employer match, as well as paid vacation and sick leave. Our sales roles are eligible for participation in a commission plan and our management, and select professional roles, are eligible for a performance-based bonus.
If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.
Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact NAtalentacquisition@werfen.com for assistance.
We operate directly in over 30 countries, and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 7,000 employees around the world comprise our Werfen team.
See all 63+ H-1B Visa Marketing and Communications Assistant Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Marketing and Communications Assistant
Align your degree to the role
H-1B eligibility hinges on a direct connection between your degree field and your job duties. Pull the O*NET profile for marketing communications roles and map your coursework to the listed knowledge areas before applying.
Search employers with LCA filing history
Use Migrate Mate to browse Marketing and Communications Assistant roles posted by employers who have already certified Labor Condition Applications, so you're targeting companies with a proven H-1B sponsorship track record from day one.
Verify worksite coverage before accepting
Each physical worksite requires its own certified LCA. If the role involves working from a client office or a different city than headquarters, confirm with HR that the employer will file a separate LCA for every location before you sign an offer.
Request prevailing wage documentation early
Your offered salary must meet the DOL prevailing wage for your job title and location. Run the OFLC Wage Search for your specific metro area and job zone before negotiations so you can spot a gap before it delays the LCA certification.
Build a specialty occupation evidence file
Employers sometimes receive RFEs questioning whether a marketing assistant role requires a degree. Collect job postings from competitors requiring a bachelor's degree in communications or marketing, and keep them ready to support your petition's specialty occupation argument.
Time your cap-subject filing around USCIS deadlines
H-1B cap selection rules have changed recently, so coordinate with your employer early. USCIS sets registration and filing windows that govern when your petition can be submitted, and missing them means waiting another full cycle.
H-1B Visa Marketing and Communications Assistant: Frequently Asked Questions
Does a Marketing and Communications Assistant role qualify as an H-1B specialty occupation?
Yes, when the position genuinely requires at least a bachelor's degree in communications, marketing, public relations, or a closely related field. Employers must document that the role's core duties, such as content strategy, campaign analytics, or brand messaging, demand that specific degree-level knowledge. Positions structured around administrative or clerical tasks without that degree requirement would not qualify.
How do I find employers who actively sponsor H-1B visas for marketing roles?
Migrate Mate lists Marketing and Communications Assistant jobs from employers with verified H-1B Labor Condition Application filing history, so you're not guessing at sponsorship willingness. Cross-referencing DOL disclosure data gives you a factual baseline on which companies have sponsored similar roles and in which metro areas.
Can my H-1B status cover remote work if my employer is in a different state?
Not automatically. DOL requires a certified LCA for each worksite where you perform work. If you're working remotely from a home office in a different city or state than your employer's listed address, your employer must file a separate LCA covering that specific location before you begin working there.
How long does H-1B status last for a Marketing and Communications Assistant?
USCIS grants H-1B status for up to three years on initial approval. Your employer can then file an extension for an additional three years, bringing the total to six years. Beyond six years, continued H-1B status typically requires an approved immigrant visa petition or other qualifying circumstances under AC21 portability rules.
What documents should I prepare to support my H-1B petition for this role?
Gather your official degree transcripts and diploma showing a major in communications, marketing, or a related field. Include any credential evaluations if your degree is from outside the United States. A detailed offer letter specifying degree requirements and job duties is critical, as USCIS will assess whether the role meets the specialty occupation standard based on how the employer defines it.