H-1B Visa Medical Administrator Jobs
Medical Administrator jobs with H-1B visa sponsorship sit at the intersection of healthcare operations and immigration law. Employers who sponsor must file a certified LCA with DOL and an I-129 petition with USCIS, confirming the role meets specialty occupation standards through a degree requirement in healthcare administration, business, or a directly related field.
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The Vermont Office of EMS is seeking someone who is passionate about education and workforce development to join its team as the EMS State Training Administrator. This person coordinates the statewide activities of EMS education including program development, monitoring of education programs for content and quality, training, and public relations. They implement, administer, and promote a variety of programs including initial and continued competency education for Emergency Medical Responder, Emergency Medical Technician, Advanced Emergency Medical Technician, and Paramedic licensure. They participate in protocol and workforce development and training. The Training Administrator manages education grants. They measure, evaluate, and improve the quality of Vermont EMS education programs using a variety of data sources, including direct observation of instruction and program evaluations. They support and evaluate EMS instructors and provide technical assistance to EMS agencies and Districts in the planning, development, delivery, and evaluation of EMS educational programs.
The step 1 rate for pay grade 25 is $31.54 per hour and the step 15 rate will be $49.45 per hour.
Who May Apply
This position, Emergency Medical Services State Training Administrator (Job Requisition #55229), is open to all State employees and external applicants.
If you would like more information about this position, please contact Ray.Walker@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.
AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.
Environmental Factors
Duties are carried out in a variety of settings including standard office, classroom, squad buildings, hospitals, and other field sites.
Considerable travel is involved for which private means of transportation must be available. Duties may require work outside of regular work schedules. Strong and differing opinions may be encountered and must be managed tactfully.
Minimum Qualifications
Master's degree in education, public policy, emergency services, or closely related field AND two (2) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
OR
Bachelor's degree in education, public policy, emergency services, or closely related field AND four (4) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
OR
Six (6) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
Preferred Qualifications
- Nationally Registered Paramedic, or other licensed healthcare professional such as a registered nurse, physician's assistant, or physician with significant pre-hospital EMS experience.
- Direct experience with program development in proficiency based educational design.
- Experience applying for and administering contracts and grants.
Special Requirements
NOTE: Must have or obtain within six months a Vermont Instructor/Coordinator certification.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 12 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
Overview
The Vermont Office of EMS is seeking someone who is passionate about education and workforce development to join its team as the EMS State Training Administrator. This person coordinates the statewide activities of EMS education including program development, monitoring of education programs for content and quality, training, and public relations. They implement, administer, and promote a variety of programs including initial and continued competency education for Emergency Medical Responder, Emergency Medical Technician, Advanced Emergency Medical Technician, and Paramedic licensure. They participate in protocol and workforce development and training. The Training Administrator manages education grants. They measure, evaluate, and improve the quality of Vermont EMS education programs using a variety of data sources, including direct observation of instruction and program evaluations. They support and evaluate EMS instructors and provide technical assistance to EMS agencies and Districts in the planning, development, delivery, and evaluation of EMS educational programs.
The step 1 rate for pay grade 25 is $31.54 per hour and the step 15 rate will be $49.45 per hour.
Who May Apply
This position, Emergency Medical Services State Training Administrator (Job Requisition #55229), is open to all State employees and external applicants.
If you would like more information about this position, please contact Ray.Walker@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.
AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.
Environmental Factors
Duties are carried out in a variety of settings including standard office, classroom, squad buildings, hospitals, and other field sites.
Considerable travel is involved for which private means of transportation must be available. Duties may require work outside of regular work schedules. Strong and differing opinions may be encountered and must be managed tactfully.
Minimum Qualifications
Master's degree in education, public policy, emergency services, or closely related field AND two (2) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
OR
Bachelor's degree in education, public policy, emergency services, or closely related field AND four (4) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
OR
Six (6) years or more of experience with EMS INCLUDING one (1) year or more involving training responsibilities.
Preferred Qualifications
- Nationally Registered Paramedic, or other licensed healthcare professional such as a registered nurse, physician's assistant, or physician with significant pre-hospital EMS experience.
- Direct experience with program development in proficiency based educational design.
- Experience applying for and administering contracts and grants.
Special Requirements
NOTE: Must have or obtain within six months a Vermont Instructor/Coordinator certification.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 12 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Medical Administrator
Frame your degree for specialty occupation
Medical Administrator roles qualify as a specialty occupation only when tied to a specific degree field. Make sure your resume and credentials explicitly connect your healthcare administration, public health, or business degree to the operational duties you'll perform.
Look up prevailing wages before negotiating
Your employer's LCA must certify a wage at or above the DOL prevailing rate for your worksite ZIP code. Run your SOC code and location through the OFLC Wage Search before salary discussions so you know the floor the employer is legally bound to meet.
Target health systems with dedicated HR compliance teams
Large hospital networks and multi-site healthcare groups file LCAs regularly and have in-house immigration processes. Use Migrate Mate to identify employers with verified H-1B sponsorship history in healthcare administration roles, so you're not explaining the process from scratch.
Confirm each worksite has its own certified LCA
If your role spans multiple clinic locations or you're later reassigned, each worksite needs a separately certified LCA before you can work there. Raise this during offer negotiations so the employer understands the obligation and builds it into their timeline.
Document degree-to-role alignment in writing
USCIS scrutinizes Medical Administrator petitions for specialty occupation fit. Ask the employer to include a detailed duties description in the offer letter that maps administrative functions directly to your degree field, strengthening the I-129 petition against a Request for Evidence.
Account for cap-subject timing in your start date
If you're not already on H-1B status, you'll be subject to the annual cap, and the H-1B selection rules have changed recently. Build at least 12 months of lead time into your job search so your employer can file without pressure from your current authorization expiring.
H-1B Visa Medical Administrator: Frequently Asked Questions
Does a Medical Administrator role qualify as a specialty occupation for H-1B purposes?
Medical Administrator roles can qualify as a specialty occupation when the employer structures the position around duties that normally require at least a bachelor's degree in healthcare administration, public health, or business administration. USCIS evaluates the specific job description, not just the title. Roles built around clerical or general coordination duties without a defined degree requirement may not qualify, so the employer's framing in the I-129 petition is critical.
How do I find employers who sponsor H-1B visas for Medical Administrator positions?
Migrate Mate lists employers with verified H-1B LCA sponsorship history, searchable by role and location. Focus on large hospital systems, academic medical centers, and multi-site healthcare groups, which file LCAs frequently and have established immigration processes. Smaller clinics or independent practices rarely have the HR infrastructure to manage H-1B sponsorship for administrative staff.
What documents should I prepare before applying for Medical Administrator jobs with H-1B sponsorship?
Have official transcripts and degree certificates ready, translated into English if issued abroad. Prepare a credential evaluation from a NACES-member service if your degree is from outside the U.S., since USCIS requires evidence of degree equivalency. Also gather any professional certifications relevant to healthcare administration, such as CMPE or CPHIMS, which strengthen the specialty occupation argument in the I-129 petition.
What is the LCA requirement for Medical Administrator H-1B positions?
Before USCIS can approve an H-1B petition, the employer must file a Labor Condition Application with DOL certifying that you'll be paid at or above the prevailing wage for the role and location, and that hiring you won't adversely affect working conditions for U.S. workers. Each physical worksite you work at requires its own certified LCA, and the employer must post the LCA notice at the workplace for ten consecutive business days.
How long does H-1B status last for a Medical Administrator, and can it be extended?
H-1B status is initially granted for up to three years and can be extended once for an additional three years, reaching a six-year maximum under standard rules. Extensions beyond six years are possible only if a PERM labor certification or I-140 immigrant visa petition has been filed and meets specific age thresholds. Maintaining continuous employment with a sponsoring employer is required throughout.