H-1B Visa Procurement Coordinator Jobs
Procurement Coordinator jobs at H-1B visa sponsoring employers typically require a bachelor's degree in supply chain management, business, or a related field, meeting the specialty occupation standard. Sponsoring employers file a Labor Condition Application with DOL and an I-129 petition with USCIS, covering your status for up to three years with extension eligibility.
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Get Access To All JobsINTRODUCTION
At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.
JOB DESCRIPTION
Job Title: Procurement Accounting Coordinator
Department: Procurement
Pay Type: Hourly
Revision Date: September 2025
General Function:
The Procurement Accounting Coordinator ensures financial and operational accuracy within the procurement function by reconciling invoices, managing vendor billbacks, safeguarding gross margin, and supporting strong store fill rates. This role works closely with suppliers, warehouses, and transportation partners to maintain accurate records, resolve discrepancies, and facilitate efficient product flow.
Reporting Relationships:
Accountable and Reports to: Group Vice President, Procurement
Direct Reports: None
PRIMARY RESPONSIBILITIES:
- Ensure accuracy of procurement financials through invoice reconciliation, gross margin protection, and vendor billback processes.
- Complete invoice reconciliation and payment processes, including three-way match (PO, receipt, invoice) and resolution of invoicing discrepancies.
- Monitor and mitigate potential out-of-stocks by expediting purchase orders, obtaining status updates from vendors, transportation, and warehouses, and following up on late or unscheduled deliveries.
- Investigate purchase order overages and shortages with suppliers and warehouses, including daily lost sales reporting.
- Review item-level gross margins, identify variances from targets, and address inventory adjustments, pricing discrepancies, invoice issues, and price protection billbacks.
- Process approved new items in supplier portals.
- Partner with warehouses and suppliers to resolve unslotted listings and close-dated items.
- Process supplier allowances, including ads, off-invoice adjustments, and count-recount submissions.
- Ensure accuracy of ad pricing through discrepancy reporting, audits, and resolution of internal and external inquiries.
- Process vendor billbacks, including special price audits, recalls, price protection, and miscellaneous charges.
- Respond to inquiries from stores and vendors regarding procurement, invoicing, or item-related issues.
- Work with aging buyer and credit balances to maintain financial accuracy.
- Maintain ongoing item and vendor properties, including pack changes and bonus items.
- Run and analyze daily reports and alerts to support decision-making and issue resolution.
EDUCATION AND EXPERIENCE:
High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, supply chain, or a related field preferred.
Previous experience in procurement, accounting, or supply chain support roles preferred.
Physical Requirements:
Must be able to perform office-related tasks in a standard work environment.
Regular use of computer, phone, and office equipment required.
May occasionally be required to lift up to 25 pounds.
KNOWLEDGE, SKILLS, ABILITIES AND WORKER CHARACTERISTICS:
- Excellent written and verbal communication skills.
- Strong attention to detail with the ability to reconcile data and resolve discrepancies.
- Proficiency in Microsoft Office Suite and enterprise resource planning (ERP) systems.
- Ability to build and maintain professional relationships with vendors, warehouses, and internal stakeholders.
- Problem-solving skills with the ability to develop and execute effective solutions.
- Commitment to the Hy-Vee Mission and willingness to promote company values.
WORKING CONDITIONS:
Primarily an office environment with frequent use of computers and phones.
Fast-paced setting with deadlines and multiple priorities.
FINANCIAL RESPONSIBILITY:
Ensures financial accuracy in procurement processes, including invoice reconciliation, vendor billbacks, and gross margin protection.
CONFIDENTIALITY:
Maintains confidentiality of vendor agreements, pricing, and financial records.
Are you ready to smile, apply today.
Employment is contingent upon the successful completion of a pre-employment drug screen.
INTRODUCTION
At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.
JOB DESCRIPTION
Job Title: Procurement Accounting Coordinator
Department: Procurement
Pay Type: Hourly
Revision Date: September 2025
General Function:
The Procurement Accounting Coordinator ensures financial and operational accuracy within the procurement function by reconciling invoices, managing vendor billbacks, safeguarding gross margin, and supporting strong store fill rates. This role works closely with suppliers, warehouses, and transportation partners to maintain accurate records, resolve discrepancies, and facilitate efficient product flow.
Reporting Relationships:
Accountable and Reports to: Group Vice President, Procurement
Direct Reports: None
PRIMARY RESPONSIBILITIES:
- Ensure accuracy of procurement financials through invoice reconciliation, gross margin protection, and vendor billback processes.
- Complete invoice reconciliation and payment processes, including three-way match (PO, receipt, invoice) and resolution of invoicing discrepancies.
- Monitor and mitigate potential out-of-stocks by expediting purchase orders, obtaining status updates from vendors, transportation, and warehouses, and following up on late or unscheduled deliveries.
- Investigate purchase order overages and shortages with suppliers and warehouses, including daily lost sales reporting.
- Review item-level gross margins, identify variances from targets, and address inventory adjustments, pricing discrepancies, invoice issues, and price protection billbacks.
- Process approved new items in supplier portals.
- Partner with warehouses and suppliers to resolve unslotted listings and close-dated items.
- Process supplier allowances, including ads, off-invoice adjustments, and count-recount submissions.
- Ensure accuracy of ad pricing through discrepancy reporting, audits, and resolution of internal and external inquiries.
- Process vendor billbacks, including special price audits, recalls, price protection, and miscellaneous charges.
- Respond to inquiries from stores and vendors regarding procurement, invoicing, or item-related issues.
- Work with aging buyer and credit balances to maintain financial accuracy.
- Maintain ongoing item and vendor properties, including pack changes and bonus items.
- Run and analyze daily reports and alerts to support decision-making and issue resolution.
EDUCATION AND EXPERIENCE:
High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, supply chain, or a related field preferred.
Previous experience in procurement, accounting, or supply chain support roles preferred.
Physical Requirements:
Must be able to perform office-related tasks in a standard work environment.
Regular use of computer, phone, and office equipment required.
May occasionally be required to lift up to 25 pounds.
KNOWLEDGE, SKILLS, ABILITIES AND WORKER CHARACTERISTICS:
- Excellent written and verbal communication skills.
- Strong attention to detail with the ability to reconcile data and resolve discrepancies.
- Proficiency in Microsoft Office Suite and enterprise resource planning (ERP) systems.
- Ability to build and maintain professional relationships with vendors, warehouses, and internal stakeholders.
- Problem-solving skills with the ability to develop and execute effective solutions.
- Commitment to the Hy-Vee Mission and willingness to promote company values.
WORKING CONDITIONS:
Primarily an office environment with frequent use of computers and phones.
Fast-paced setting with deadlines and multiple priorities.
FINANCIAL RESPONSIBILITY:
Ensures financial accuracy in procurement processes, including invoice reconciliation, vendor billbacks, and gross margin protection.
CONFIDENTIALITY:
Maintains confidentiality of vendor agreements, pricing, and financial records.
Are you ready to smile, apply today.
Employment is contingent upon the successful completion of a pre-employment drug screen.
See all 50+ H-1B Visa Procurement Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Procurement Coordinator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Procurement Coordinator
Align your degree to procurement duties
USCIS evaluates specialty occupation based on whether the role requires a specific bachelor's degree. Frame your credentials around supply chain, logistics, or business administration to match the degree requirements your sponsoring employer will certify in the LCA.
Look up prevailing wages before negotiating
Use the OFLC Wage Search to find the DOL prevailing wage for Procurement Coordinator roles at your target worksite. Your offered salary must meet or exceed this figure, so knowing the threshold before salary discussions protects your sponsorship eligibility.
Target employers with active LCA filing history
Search Migrate Mate to identify employers who have filed H-1B LCAs for procurement roles. Companies with consistent filing history have established internal processes, making sponsorship faster and less likely to stall over administrative unfamiliarity.
Confirm each worksite gets its own LCA
If your role involves rotating between client sites or distribution centers, each worksite requires a separately certified LCA. Raise this with your employer's HR or legal team early, before your I-129 is filed, to avoid compliance gaps that could jeopardize your status.
Review your O*NET occupation profile before interviews
O*NET lists the core tasks and knowledge domains for Procurement Coordinator roles. Use this profile to align your resume and interview answers with the degree-level duties USCIS expects, strengthening the specialty occupation case your employer will make.
Account for premium processing in your timeline
Standard USCIS adjudication can take several months. If your start date is firm, ask your employer about premium processing, which expedites the I-129 decision. Build this conversation into your offer negotiation rather than raising it after signing.
H-1B Visa Procurement Coordinator: Frequently Asked Questions
Does a Procurement Coordinator role qualify as an H-1B specialty occupation?
It qualifies when the employer structures the position around degree-level duties such as contract analysis, supplier risk assessment, and cross-functional sourcing strategy, and requires a bachelor's degree in supply chain management, business, or a related field. USCIS evaluates the specific job duties and degree requirement as described in the LCA and I-129 petition, so how the employer defines the role in those filings is what determines qualification.
Which industries most commonly sponsor H-1B visas for Procurement Coordinators?
Manufacturing, aerospace, pharmaceuticals, technology hardware, and healthcare supply chains tend to generate the most H-1B LCA filings for procurement roles because their sourcing operations require specialized degree-level knowledge. Retailers and logistics intermediaries file less frequently. Migrate Mate lets you browse verified H-1B sponsoring employers in these sectors filtered to procurement and supply chain roles.
What happens to my H-1B status if I move to a different office location?
Each worksite where you perform H-1B duties needs its own certified LCA reflecting the prevailing wage for that location. If your employer reassigns you to a new city or facility, they must file and receive certification for a new LCA before you begin working there. Failing to do this puts both you and your employer out of compliance with DOL requirements.
Can I switch procurement employers while on H-1B status?
Yes, through H-1B portability. Once USCIS has received your new employer's I-129 petition, you can begin working for the new employer without waiting for final approval, provided your prior H-1B was lawfully approved and your status has been maintained. Your new employer must file a new LCA certified at the prevailing wage for the new worksite before submitting the I-129.
How long does H-1B sponsorship last for a Procurement Coordinator position?
USCIS grants initial H-1B status for up to three years, with one extension available for a total of six years. Beyond six years, continued H-1B extensions are only available if you have an approved I-140 immigrant petition or a PERM labor certification that has been pending for at least 365 days, allowing you to remain in H-1B status while pursuing permanent residence.