H-1B Visa Research Administrator Jobs
Research Administrator jobs at H-1B visa sponsoring universities and research hospitals put your grants management and compliance expertise to work in a specialty occupation role. Employers file a Labor Condition Application with DOL and an I-129 petition with USCIS, covering your status for up to three years with extensions to six.
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Get Access To All JobsINTRODUCTION
Under the general direction of the Manager/Director, this individual contributor provides overall management of a Department/Division/Program/PI research portfolio in partnership with Principal Investigators to ensure compliance and successful completion of research activities. Independently performs complex pre-award and post-award functions for all federal and/or state grant funds, private foundation grants, subcontracts, discretionary and endowment funds, and/or any other sponsored funds. May participate in strategic planning for Department/Division/Program. Acts as a consultant to and advisor of Principal Investigators regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution. Manages and oversees the grant application process, ensuring overall compliance and timely submission. Establishes departmental policies, systems and procedures to monitor research purchases and day-to-day spending. Performs financial analysis on grants including but not limited to forecasting and communicating results to Principal Investigators. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Collaborates with Department Administrator and appropriate Boston Children’s central administrative offices to represent the needs of the Research Faculty. This position has signature authority on restricted funds. May involve training and/or mentoring less experienced Research Administrators.
ROLE AND RESPONSIBILITIES
- Coordinates and/or performs pre-award functions such as assisting Principal Investigators in completion of grant proposals including budget development, drafting administrative sections, collecting materials, and obtaining institutional review/approval.
- Oversees/performs post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort.
- Coordinates departmental research effort reporting and ensures timely submission certified effort reports, and may approve purchase requisitions in compliance with sponsor and institutional guidelines.
- Use institutional resources to maintain department records of grant awards and agreements.
- May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
- Partners with appropriate institutional central offices to represent the needs of the research faculty and to resolve complex problems.
- Analyzes monthly expenses and overall status of each grant, processing necessary corrections through appropriate channels.
- Reviews departmental processes and procedures to ensure compliance. Works with the Department Administrators and Principal Investigators to develop annual budgets and forecasts. Reconciles monthly expense variances between hospital financial systems and budgets.
- Forecasts funds over/under expenditures and provide monthly status reports to the Principal Investigators.
- Performs other financial analysis as needed. Includes preparation and submission of annual progress reports. Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities.
- Attends meetings, institutional and/or industry training/conferences to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.
MINIMUM QUALIFICATIONS
Education:
A high school diploma or GED; a bachelor's degree is preferred.
Experience
Bachelor’s degree and 4 years of research administrative experience required OR 6 years of research administrative experience.
STATUS
Full-Time
Regular, Temporary, Per Diem
Regular
STANDARD HOURS PER WEEK
40
PAY RANGE
$78540.80-$125652.80 Annual
OFFICE/SITE LOCATION
Brookline
JOB POSTING CATEGORY
Research
REMOTE ELIGIBILITY
Part Remote/Hybrid
Sr Research Administrator | Boston Childrens Hospital
INTRODUCTION
Under the general direction of the Manager/Director, this individual contributor provides overall management of a Department/Division/Program/PI research portfolio in partnership with Principal Investigators to ensure compliance and successful completion of research activities. Independently performs complex pre-award and post-award functions for all federal and/or state grant funds, private foundation grants, subcontracts, discretionary and endowment funds, and/or any other sponsored funds. May participate in strategic planning for Department/Division/Program. Acts as a consultant to and advisor of Principal Investigators regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution. Manages and oversees the grant application process, ensuring overall compliance and timely submission. Establishes departmental policies, systems and procedures to monitor research purchases and day-to-day spending. Performs financial analysis on grants including but not limited to forecasting and communicating results to Principal Investigators. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Collaborates with Department Administrator and appropriate Boston Children’s central administrative offices to represent the needs of the Research Faculty. This position has signature authority on restricted funds. May involve training and/or mentoring less experienced Research Administrators.
ROLE AND RESPONSIBILITIES
- Coordinates and/or performs pre-award functions such as assisting Principal Investigators in completion of grant proposals including budget development, drafting administrative sections, collecting materials, and obtaining institutional review/approval.
- Oversees/performs post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort.
- Coordinates departmental research effort reporting and ensures timely submission certified effort reports, and may approve purchase requisitions in compliance with sponsor and institutional guidelines.
- Use institutional resources to maintain department records of grant awards and agreements.
- May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
- Partners with appropriate institutional central offices to represent the needs of the research faculty and to resolve complex problems.
- Analyzes monthly expenses and overall status of each grant, processing necessary corrections through appropriate channels.
- Reviews departmental processes and procedures to ensure compliance. Works with the Department Administrators and Principal Investigators to develop annual budgets and forecasts. Reconciles monthly expense variances between hospital financial systems and budgets.
- Forecasts funds over/under expenditures and provide monthly status reports to the Principal Investigators.
- Performs other financial analysis as needed. Includes preparation and submission of annual progress reports. Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities.
- Attends meetings, institutional and/or industry training/conferences to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.
MINIMUM QUALIFICATIONS
Education:
A high school diploma or GED; a bachelor's degree is preferred.
Experience
Bachelor’s degree and 4 years of research administrative experience required OR 6 years of research administrative experience.
STATUS
Full-Time
Regular, Temporary, Per Diem
Regular
STANDARD HOURS PER WEEK
40
PAY RANGE
$78540.80-$125652.80 Annual
OFFICE/SITE LOCATION
Brookline
JOB POSTING CATEGORY
Research
REMOTE ELIGIBILITY
Part Remote/Hybrid
Sr Research Administrator | Boston Childrens Hospital
See all 189+ H-1B Visa Research Administrator Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Research Administrator
Map your degree to the role
Research Administrator positions typically require a bachelor's degree in a field like public administration, life sciences, or business. Document how your specific degree aligns with grants management duties before you apply, since USCIS scrutinizes the degree-to-job-title connection closely.
Target institutions with established sponsored research offices
Universities, academic medical centers, and nonprofit research institutes file LCAs regularly for Research Administrator roles and have HR teams familiar with H-1B paperwork. Use Migrate Mate to identify employers with verified H-1B LCA filing history for this occupation.
Verify prevailing wage before negotiating your offer
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your worksite location. Run your job title and metropolitan area through the OFLC Wage Search before salary discussions so you know the floor your offer must meet.
Confirm each worksite appears on your certified LCA
If you support investigators across multiple campus buildings or satellite locations, each distinct worksite address must be listed on its own certified LCA. Flag multi-site arrangements with your employer's sponsored programs office before your I-129 petition is filed.
Get your credentials evaluation done early
If your degree was earned outside the U.S., order a credential evaluation from a NACES-member service before you start applying. USCIS requires the evaluation to confirm your foreign degree is equivalent to a U.S. bachelor's in a related field.
Ask about cap-exempt status during your offer conversation
Many Research Administrator roles at universities and nonprofit research organizations qualify as cap-exempt, meaning your employer can file your H-1B petition at any time without waiting for the annual cap selection cycle, which has undergone recent rule changes.
H-1B Visa Research Administrator: Frequently Asked Questions
Does a Research Administrator role qualify as an H-1B specialty occupation?
Yes, Research Administrator positions typically qualify as a specialty occupation when the role requires at least a bachelor's degree in a directly related field such as public administration, biological sciences, or business. Employers must document in the I-129 petition that the position's core duties, including grants compliance, budget oversight, and regulatory reporting, require that specific degree-level knowledge.
Which types of employers sponsor H-1B visas for Research Administrator jobs?
Universities, academic medical centers, independent research institutes, and federally funded national laboratories are the most consistent H-1B sponsors for Research Administrator roles. Many of these institutions are cap-exempt under the H-1B rules, which means they can file petitions year-round. Browse employers with verified H-1B filing history for this occupation on Migrate Mate.
How does the LCA process work for a Research Administrator position?
Your employer files a Labor Condition Application with DOL before submitting your I-129 petition to USCIS. The LCA certifies that you'll be paid at or above the prevailing wage for your specific worksite location and job duties. If you work at more than one campus location, each address requires its own certified LCA before you can begin work there.
Can I transfer my H-1B to a new research institution without losing status?
Yes, H-1B portability allows you to start working for a new employer once they file a non-frivolous I-129 transfer petition, without waiting for USCIS approval, provided you've maintained valid status. Your new employer must still file a fresh LCA certified for their worksite before submitting the petition, and your status period resets under the new petition's terms.
What documentation strengthens an H-1B petition for a Research Administrator?
A strong petition includes a detailed position description tying every core duty to degree-level knowledge, a foreign credential evaluation if your degree was earned abroad, and evidence that the employer's hiring standards require a specific bachelor's degree rather than any field. Letters from principal investigators describing the specialized compliance and regulatory knowledge the role demands also carry weight with USCIS adjudicators.