H-1B Visa Scheduling Coordinator Jobs
H-1B visa jobs for Scheduling Coordinators exist at healthcare systems, logistics firms, and corporate operations teams that build the role around degree-level duties in business administration, operations management, or healthcare administration. Employers must file a certified LCA and an I-129 petition with USCIS before your start date.
Find H-1B Visa Scheduling Coordinator JobsOverview
Showing 5 of 31+ Scheduling Coordinator jobs
See all 31+ Scheduling Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Scheduling Coordinator roles.
Get Access To All JobsINTRODUCTION
The Academic Affairs Events and Scheduling Coordinator schedules, promotes, plans, and executes internal and college-sponsored external programs and activities for Academic Affairs (excluding donor and President related events, and Kenan Endowed Professorship), including the implementation and coordination with staff and faculty events and managing internal communication requests for College facilities.
ESSENTIAL FUNCTIONS:
- Process all academic scheduling for faculty and Academic Affairs staff events and requested meetings through Saints Connect. This includes confirming space availability and event appropriateness based on the requested event, College’s mission as well as coordinating with other departments on campus for space and required approvals.
- Event consultation with faculty and Academic Affairs staff on how to implement successful events on campus. Assist in cost estimates, floor plans, and logistics of the event.
- Coordinate all catering, maintenance, security, and housekeeping needs related to events.
- Coordinate with Marketing any promotional materials, advertising, social media notifications needs related to events.
- Foster collaboration between offices to ensure well organized and executed events by meeting with Special Events to ensure all parties have the needed information.
- Assist in planning and implementation of special events, e.g.,
- Interact regularly with staff, faculty, and Academic Affairs leaders.
- On-site coordination for internal events and Academic Affairs hosted events that may include evenings and weekends.
- Schedule and supervise all student work grants.
- Performs other duties as assigned by Academic Affairs.
MINIMUM QUALIFICATIONS
- High school degree required
- One year related field experience
- Proficiency with computers, including Microsoft Office Suite
CHARACTERISTICS PREFERRED
- Ability to communicate effectively both verbally and in writing
- Ability to work without close supervision and make proper independent decisions
- Detail and multi-task oriented
- Ability to maintain confidentiality and to exhibit good judgment in making decisions concurrent with College policy.
PREFERRED QUALIFICATIONS
- Two years related field experience
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
- Light work: exerting up to 15 pounds of force occasionally, and/or a negligible amount of force constantly to move objects.
- Climbing, balancing, reaching, standing, walking, lifting, repetitive motions, and ability to communicate appropriately with students/colleagues; ability to access multi-storied buildings and multiple-level staircases.
- Must qualify for a Florida driver’s license and the ability to drive a car.
Flagler College is a private liberal arts college located in St. Augustine, Florida. Founded in 1968, our mission is to enrich lives by creating a thoughtful, personalized experience in a supportive educational community.
READY TO JOIN OUR COMMUNITY?
We are here to help. Please review our current job openings and benefit offerings to determine if Flagler College is the place for you.
INTRODUCTION
The Academic Affairs Events and Scheduling Coordinator schedules, promotes, plans, and executes internal and college-sponsored external programs and activities for Academic Affairs (excluding donor and President related events, and Kenan Endowed Professorship), including the implementation and coordination with staff and faculty events and managing internal communication requests for College facilities.
ESSENTIAL FUNCTIONS:
- Process all academic scheduling for faculty and Academic Affairs staff events and requested meetings through Saints Connect. This includes confirming space availability and event appropriateness based on the requested event, College’s mission as well as coordinating with other departments on campus for space and required approvals.
- Event consultation with faculty and Academic Affairs staff on how to implement successful events on campus. Assist in cost estimates, floor plans, and logistics of the event.
- Coordinate all catering, maintenance, security, and housekeeping needs related to events.
- Coordinate with Marketing any promotional materials, advertising, social media notifications needs related to events.
- Foster collaboration between offices to ensure well organized and executed events by meeting with Special Events to ensure all parties have the needed information.
- Assist in planning and implementation of special events, e.g.,
- Interact regularly with staff, faculty, and Academic Affairs leaders.
- On-site coordination for internal events and Academic Affairs hosted events that may include evenings and weekends.
- Schedule and supervise all student work grants.
- Performs other duties as assigned by Academic Affairs.
MINIMUM QUALIFICATIONS
- High school degree required
- One year related field experience
- Proficiency with computers, including Microsoft Office Suite
CHARACTERISTICS PREFERRED
- Ability to communicate effectively both verbally and in writing
- Ability to work without close supervision and make proper independent decisions
- Detail and multi-task oriented
- Ability to maintain confidentiality and to exhibit good judgment in making decisions concurrent with College policy.
PREFERRED QUALIFICATIONS
- Two years related field experience
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
- Light work: exerting up to 15 pounds of force occasionally, and/or a negligible amount of force constantly to move objects.
- Climbing, balancing, reaching, standing, walking, lifting, repetitive motions, and ability to communicate appropriately with students/colleagues; ability to access multi-storied buildings and multiple-level staircases.
- Must qualify for a Florida driver’s license and the ability to drive a car.
Flagler College is a private liberal arts college located in St. Augustine, Florida. Founded in 1968, our mission is to enrich lives by creating a thoughtful, personalized experience in a supportive educational community.
READY TO JOIN OUR COMMUNITY?
We are here to help. Please review our current job openings and benefit offerings to determine if Flagler College is the place for you.
See all 31+ H-1B Visa Scheduling Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Scheduling Coordinator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Scheduling Coordinator
Frame your degree for specialty occupation
Scheduling Coordinator roles don't automatically qualify as a specialty occupation. Gather transcripts and job descriptions that show your bachelor's in business administration, healthcare management, or operations directly maps to the analytical and systems-level duties the employer expects.
Search employers with active H-1B LCA filings
Use Migrate Mate to find Scheduling Coordinator openings at employers who have already filed certified LCAs for this role. That filing history signals the employer understands the sponsorship process and has cleared DOL's prevailing-wage requirements before.
Verify the prevailing wage before accepting an offer
Your employer must pay at least the DOL prevailing wage for your job title, level, and worksite ZIP code. Run the OFLC Wage Search yourself before negotiations so you know whether the offer clears the threshold your employer must certify on the LCA.
Confirm each worksite has its own certified LCA
If the role involves multiple facilities, each worksite location requires a separate certified LCA. Ask your employer's HR or immigration counsel to confirm this before you start, so a missing certification doesn't jeopardize your status mid-assignment.
Align your O*NET profile with the job description
Pull the O*NET profile for Scheduling Coordinators and compare it against your offer letter's listed duties. Gaps between O*NET's degree-level task descriptions and a purely clerical job description are a common RFE trigger USCIS uses to challenge specialty occupation claims.
Prepare for the 60-day grace period between jobs
If your Scheduling Coordinator role ends, H-1B visa holders get a 60-day grace period to find a new sponsoring employer and file a transfer petition. Don't wait until termination to identify your next employer, since the clock starts on your last day of employment.
H-1B Visa Scheduling Coordinator: Frequently Asked Questions
Does a Scheduling Coordinator role qualify as an H-1B specialty occupation?
Not automatically. The role qualifies only when the employer structures it around duties that normally require at least a bachelor's degree in a directly related field such as business administration, operations management, or healthcare administration. Employers at healthcare systems and logistics companies regularly build Scheduling Coordinator positions this way, but a purely clerical version of the role does not meet the specialty occupation standard.
What documents does my employer need to file for H-1B sponsorship?
Your employer must first obtain a certified Labor Condition Application from DOL, then file an I-129 petition with USCIS. Supporting documents typically include your academic credentials, a detailed job description demonstrating specialty occupation duties, and proof the offered salary meets the DOL prevailing wage for your worksite location and job level.
How do I find employers who sponsor H-1B visas for Scheduling Coordinator roles?
Search Migrate Mate for Scheduling Coordinator openings filtered to employers with verified H-1B LCA filing history. Employers in healthcare operations, hospital networks, and large logistics firms are the most consistent sponsors for this title because they build the role around degree-level analytical duties that satisfy USCIS specialty occupation requirements.
Can my H-1B transfer to a new employer if I change Scheduling Coordinator jobs?
Yes. Your new employer files an H-1B transfer petition with USCIS, and you can begin work for them once the petition is received, even before approval, under portability rules. The new employer also needs a fresh certified LCA for your new worksite. Your total H-1B time clock continues from wherever it stood with your previous employer.
What happens if USCIS issues a Request for Evidence on my Scheduling Coordinator H-1B petition?
A Request for Evidence often challenges whether the role meets specialty occupation standards. Your employer should respond with enhanced documentation: a detailed duty breakdown tied to your degree field, the O*NET profile showing degree-level requirements for the occupation, and any industry evidence that comparable employers require a related bachelor's degree for the same title.