H-1B Visa Office Associate Jobs
H-1B visa sponsorship for Office Associate roles depends on how employers structure the position. When duties center on data management, compliance coordination, or administrative systems requiring specialized knowledge, sponsoring employers build the role around degree-level responsibilities to satisfy USCIS specialty occupation requirements.
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Get Access To All JobsINTRODUCTION
NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. For the fourth consecutive year, Vizient Inc. ranked NYU Langone No. 1 for quality care in the nation and U.S. News & World Report recently placed 12 of its clinical specialties among the top 10 in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.
Position Summary:
We have an exciting opportunity to join our team as a Business Office Associate - Manhattan, Central Billing Office.
In this role, the successful candidate, under the direction of the Revenue Cycle Management team and the assigned Manager/ Supervisor, is responsible for obtaining and documenting insurance pre-authorizations and pre-certifications, verifying insurance, collecting co-pays and deposits, working assigned work queues, and facilitating revenue cycle and patient financial needs.
Job Responsibilities:
- Collects and applies payments for self-pay, deductibles, copayments and coinsurance into the appropriate system(s)
- Ensure referral and authorization requirements are met prior to services rendered
- Scanning financial documents and insurance information for billing purposes
- Demonstrate communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to physicians, nurses and staff at various levels; in person, over the phone, in writing and in electronically sent messages.
- Responsible for creating patient estimate forms and timely communication of the liability.
- Ability to be flexible regarding responsibilities when needed. All other related duties as required.
- Exercise skill in prioritizing assignments in order to complete work in a timely manner when there are changes in workload, assignments, and pressures of deadlines, competitive requirements and/or a heavy workload.
- Maintain cooperative and professional relationships with office and clinical staff.
- Obtain insurance verification for treatments and diagnostic procedures and record in the appropriate system.
- Assist with verifying insurance for pre-loaded appointments into Epic.
- Answer phones. Provide information, take messages or redirect calls to the appropriate person.
- Performs other duties as needed.
Minimum Qualifications:
- High School Diploma and 1 year experience in patient accounts or related field or an equivalent combination of education and experience, required.
- Strong knowledge of Front end hospital registration and/or practice operations, required.
- Knowledge of insurance companies verification and benefit tools including web sites etc., required.
- Ability to compose and edit logical, detailed, comprehensive and grammatically correct correspondence.
- Ability to effectively communicate with a wide variety of personnel including patients, families, physicians and staff.
- Knowledge of medical terminology.
- Experience and competency with varied computer hardware and software, including registration and billing systems, word processing, spreadsheet, database, scheduling, communications.
- Training on appropriate systems will be provided. Ability to handle matters of highly confidential and sensitive nature.
- Ability to recognize and identify problems, recognize implications and propose alternative solutions.
- Skill in prioritizing assignments to complete work in a timely manner.
- Skill in working independently and in following through on assignments with minimal direction.
Preferred Qualifications:
- Associate's Degree plus 2-3 years experiences in hospital admissions or medical records or patient accounts or in related field.
- EPIC experience is a plus.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
View Know Your Rights: Workplace discrimination is illegal.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $43,656.26 - $66,150.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
INTRODUCTION
NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. For the fourth consecutive year, Vizient Inc. ranked NYU Langone No. 1 for quality care in the nation and U.S. News & World Report recently placed 12 of its clinical specialties among the top 10 in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.
Position Summary:
We have an exciting opportunity to join our team as a Business Office Associate - Manhattan, Central Billing Office.
In this role, the successful candidate, under the direction of the Revenue Cycle Management team and the assigned Manager/ Supervisor, is responsible for obtaining and documenting insurance pre-authorizations and pre-certifications, verifying insurance, collecting co-pays and deposits, working assigned work queues, and facilitating revenue cycle and patient financial needs.
Job Responsibilities:
- Collects and applies payments for self-pay, deductibles, copayments and coinsurance into the appropriate system(s)
- Ensure referral and authorization requirements are met prior to services rendered
- Scanning financial documents and insurance information for billing purposes
- Demonstrate communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to physicians, nurses and staff at various levels; in person, over the phone, in writing and in electronically sent messages.
- Responsible for creating patient estimate forms and timely communication of the liability.
- Ability to be flexible regarding responsibilities when needed. All other related duties as required.
- Exercise skill in prioritizing assignments in order to complete work in a timely manner when there are changes in workload, assignments, and pressures of deadlines, competitive requirements and/or a heavy workload.
- Maintain cooperative and professional relationships with office and clinical staff.
- Obtain insurance verification for treatments and diagnostic procedures and record in the appropriate system.
- Assist with verifying insurance for pre-loaded appointments into Epic.
- Answer phones. Provide information, take messages or redirect calls to the appropriate person.
- Performs other duties as needed.
Minimum Qualifications:
- High School Diploma and 1 year experience in patient accounts or related field or an equivalent combination of education and experience, required.
- Strong knowledge of Front end hospital registration and/or practice operations, required.
- Knowledge of insurance companies verification and benefit tools including web sites etc., required.
- Ability to compose and edit logical, detailed, comprehensive and grammatically correct correspondence.
- Ability to effectively communicate with a wide variety of personnel including patients, families, physicians and staff.
- Knowledge of medical terminology.
- Experience and competency with varied computer hardware and software, including registration and billing systems, word processing, spreadsheet, database, scheduling, communications.
- Training on appropriate systems will be provided. Ability to handle matters of highly confidential and sensitive nature.
- Ability to recognize and identify problems, recognize implications and propose alternative solutions.
- Skill in prioritizing assignments to complete work in a timely manner.
- Skill in working independently and in following through on assignments with minimal direction.
Preferred Qualifications:
- Associate's Degree plus 2-3 years experiences in hospital admissions or medical records or patient accounts or in related field.
- EPIC experience is a plus.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
View Know Your Rights: Workplace discrimination is illegal.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $43,656.26 - $66,150.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
See all 31+ H-1B Visa Office Associate Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Office Associate
Map your degree to administrative duties
Office Associate roles don't qualify as H-1B visa specialty occupations automatically. Document how your degree in business administration, information systems, or a related field directly connects to the technical or analytical duties in your job description before the LCA is filed.
Search employers with active H-1B LCA filings
Target companies that have certified H-1B LCAs for administrative and office roles before. Migrate Mate shows employers with verified sponsorship history, so you can focus your applications on organizations already familiar with the process for your job category.
Verify prevailing wage before accepting an offer
Your employer must certify your salary meets the DOL prevailing wage for your role and worksite. Run the OFLC Wage Search using the correct SOC code and metro area before negotiating compensation, so you understand the minimum the LCA must reflect.
Confirm each worksite gets its own LCA
If your Office Associate role involves multiple office locations, each worksite requires its own certified LCA from DOL. Raise this with your employer before the petition is filed to avoid a status violation from working at an unlisted location.
Review the O*NET profile for your SOC code
O*NET lists the tasks and education requirements associated with your occupation code. Confirm that your actual job duties match the degree-level functions in the profile, since USCIS will evaluate whether the position genuinely requires a bachelor's degree in a specific field.
File before your OPT or grace period expires
H-1B petitions must be filed while you're maintaining valid status. If you're transitioning from OPT, your employer needs to submit the I-129 petition to USCIS before your EAD expires, leaving enough lead time for USCIS to process the case.
H-1B Visa Office Associate: Frequently Asked Questions
Does an Office Associate role qualify as an H-1B specialty occupation?
Not automatically. USCIS requires the position to normally require at least a bachelor's degree in a specific related field. Generic clerical or administrative roles don't meet that standard. Employers who sponsor H-1B workers for Office Associate positions structure the role around degree-level duties, such as compliance coordination, data systems management, or specialized reporting, and document that requirement explicitly in the job description and LCA.
What degree fields support an H-1B petition for an Office Associate job?
Business administration, information systems, public administration, and organizational management are the most defensible fields. The degree must relate directly and specifically to the duties being performed. A general arts or humanities degree is harder to defend unless the job description ties it to a recognized specialty. USCIS reviews the relationship between the degree field and the actual day-to-day responsibilities, not just the job title.
How do I find employers who have sponsored H-1B visas for Office Associate roles?
Start by using Migrate Mate, which lists employers with verified H-1B sponsorship history searchable by role and location. Prioritize organizations in sectors like healthcare, higher education, government contracting, and large financial institutions, where administrative roles are more frequently structured around specialized degree requirements that satisfy USCIS standards.
How long does H-1B status last for an Office Associate position?
USCIS grants initial H-1B status for up to three years. Your employer can extend it for an additional three years, reaching a six-year maximum. Beyond that, extensions are only available if you have a qualifying green card application pending under specific USCIS rules. Continued employment depends on the employer filing timely extension petitions before each status period expires.
What happens to my H-1B if I change office locations after the petition is approved?
Each worksite where you work must have its own certified LCA from DOL. If your employer moves you to a new office location that wasn't listed in the original approved petition, they must file a new or amended LCA and potentially an amended I-129 petition with USCIS before you begin working there. Working at an unlisted site without proper filing puts your status at risk.