Mid Level HR Operations Specialist Jobs
Mid level hr operations specialist jobs go to professionals ready to own end-to-end HR processes, mentor junior team members, and drive operational decisions with limited oversight. Roles are spread across on-site, remote, and hybrid settings in Technology & Software, Healthcare & Medical Services, and Investment & Asset Management, with employers like Via Transportation, TikTok USDS Joint Venture, and via hiring at this level now.
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INTRODUCTION
Our client, a software application company in San Francisco, CA is seeking a People Operations Specialist for an initial 3-month contract with an opportunity for extension and conversion. This position pays between: $35-$46/hr. Hybrid - 3 days onsite (Mon, Tue and Fri) 2 days remote. This is a hands-on role for someone who's built a solid foundation in People operations and is ready to take on more ownership of day-to-day programs and processes. You'll keep our HR systems accurate, run day-to-day People Ops support, help us through an upcoming HRIS migration, and look for ways to make the process a little better each time.
Responsibilities
Employee Lifecycle & Systems:
- Maintain and update employee data in the HRIS (Rippling, HiBob, or similar preferred), including changes, terminations, and resolving discrepancies or manual entry errors
- Drive our onboarding process and support offboarding, partnering with IT, Payroll, and managers to ensure a smooth experience for every employee
- Make sure every new hire feels welcomed and set up for success from day one, not just processed
- Support HR system audits, data cleanup, and troubleshooting
- Partner with our systems team to help define the right workflows for our HRIS migration, and support data validation, testing, and troubleshooting as we transition to the new system
Service & Support:
- Monitor and manage the People Ops Jira queue, ensuring timely, high-quality responses and resolution
- Keep Notion pages current with flyers, process info, and documentation
- Spot recurring issues and flag opportunities for automation or simplification
Compliance & Confidentiality:
- Maintain confidential employee files in line with data security standards
- Support policy audits and documentation reviews with accuracy and follow-through
BASIC QUALIFICATIONS
- 3+ years of experience in HR operations or HRIS administration
- Hands-on experience with Rippling, HiBob, or a comparable HRIS strongly preferred
- Experience supporting an HRIS implementation or migration a plus
- Proficiency in Google Sheets/Excel for data tracking and reporting
- Comfortable managing Jira or a similar ticketing system
- Strong written and verbal communication skills
- Bachelor's degree in HR, Business Administration, or related field preferred (or equivalent experience)
INTRODUCTION
Our client, a software application company in San Francisco, CA is seeking a People Operations Specialist for an initial 3-month contract with an opportunity for extension and conversion. This position pays between: $35-$46/hr. Hybrid - 3 days onsite (Mon, Tue and Fri) 2 days remote. This is a hands-on role for someone who's built a solid foundation in People operations and is ready to take on more ownership of day-to-day programs and processes. You'll keep our HR systems accurate, run day-to-day People Ops support, help us through an upcoming HRIS migration, and look for ways to make the process a little better each time.
Responsibilities
Employee Lifecycle & Systems:
- Maintain and update employee data in the HRIS (Rippling, HiBob, or similar preferred), including changes, terminations, and resolving discrepancies or manual entry errors
- Drive our onboarding process and support offboarding, partnering with IT, Payroll, and managers to ensure a smooth experience for every employee
- Make sure every new hire feels welcomed and set up for success from day one, not just processed
- Support HR system audits, data cleanup, and troubleshooting
- Partner with our systems team to help define the right workflows for our HRIS migration, and support data validation, testing, and troubleshooting as we transition to the new system
Service & Support:
- Monitor and manage the People Ops Jira queue, ensuring timely, high-quality responses and resolution
- Keep Notion pages current with flyers, process info, and documentation
- Spot recurring issues and flag opportunities for automation or simplification
Compliance & Confidentiality:
- Maintain confidential employee files in line with data security standards
- Support policy audits and documentation reviews with accuracy and follow-through
BASIC QUALIFICATIONS
- 3+ years of experience in HR operations or HRIS administration
- Hands-on experience with Rippling, HiBob, or a comparable HRIS strongly preferred
- Experience supporting an HRIS implementation or migration a plus
- Proficiency in Google Sheets/Excel for data tracking and reporting
- Comfortable managing Jira or a similar ticketing system
- Strong written and verbal communication skills
- Bachelor's degree in HR, Business Administration, or related field preferred (or equivalent experience)
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Who's Hiring
Top Industries Hiring
- Technology & Software
- Healthcare & Medical Services
- Investment & Asset Management
- Consulting & Professional Services
- Education
Mid Level HR Operations Specialist Jobs: Frequently Asked Questions
How do I get a mid level hr operations specialist job?
Position your experience around ownership, not just task completion. Highlight projects you led independently, process improvements you designed, and measurable outcomes like reduced time-to-hire or improved compliance rates. Tailor your resume to show depth in HRIS platforms, benefits administration, or workforce analytics. Employers at this level want specialists who can take a brief and run with it, not wait for step-by-step direction.
Which companies hire mid level hr operations specialists?
Companies hiring mid level hr operations specialists right now include Via Transportation, TikTok USDS Joint Venture, and via, based on current listings on Migrate Mate as of September 2026. Hiring at this level covers large enterprises with structured HR functions and mid-size organizations building out their people operations infrastructure.
Are there remote mid level hr operations specialist jobs?
Yes, a meaningful share of openings offer location flexibility. About 27% of mid level hr operations specialist openings are remote or hybrid as of September 2026, reflecting how much of the work, such as HRIS management, reporting, and benefits coordination, can be done effectively off-site. On-site roles remain common in industries that require hands-on employee support or have compliance-driven HR functions.
How do I move up to a mid level hr operations specialist role?
The path to mid level is built on demonstrated ownership over time. Start by taking full responsibility for a recurring process, such as onboarding coordination, leave tracking, or open enrollment, and see it through without supervision. Build proficiency in at least one major HRIS platform, develop a working knowledge of employment law basics, and document the measurable impact of your contributions. Employers look for a clear progression from executing tasks to improving systems.
Which industries hire the most mid level hr operations specialists?
Mid Level hr operations specialist roles concentrate in Technology & Software, Healthcare & Medical Services, and Investment & Asset Management, based on current listings on Migrate Mate as of September 2026. These sectors tend to have large, complex workforces with ongoing compliance requirements, high hiring volume, or rapid headcount growth that creates sustained demand for experienced HR operations professionals.