Human Resources Administrative Specialist Jobs
Human Resources Administrative Specialist jobs are open across healthcare, government, corporate, and nonprofit sectors, at every level from entry-level coordinator to senior specialist, with specializations in employee records management, benefits administration, and HR compliance. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 167+ Human Resources Administrative Specialist jobs
Bushue HR, Inc. is seeking a self-motivated individual for an HR Administrative Assistant.
Excellent customer service, self-motivated, high attention to detail, organized, excellent office and communication skills required.
This position is designed to provide administrative & clerical support with a focus on researching, developing, and providing HR consulting support.
Duties:
- Assist in the developing and maintaining client support materials
- Organize and prioritize research and program information on the company network
- Schedule and organize complex activities such as meetings, travel, and other activities for management
- Responsible overseeing the client portal and online training portal – assists clients with issues, setting up new clients, etc.
- Receives incoming phone calls, transfers, messages, or inquires as necessary
- Ensure that all client projects are completed in an efficient and timely manner
- Responsible for scheduling and confirming client meetings
- Entering client information into the company databases and computer systems and then disseminating the information to all company employees.
- Researches new laws and regulations on a continual basis.
Pay: $19.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Bushue HR, Inc. is seeking a self-motivated individual for an HR Administrative Assistant.
Excellent customer service, self-motivated, high attention to detail, organized, excellent office and communication skills required.
This position is designed to provide administrative & clerical support with a focus on researching, developing, and providing HR consulting support.
Duties:
- Assist in the developing and maintaining client support materials
- Organize and prioritize research and program information on the company network
- Schedule and organize complex activities such as meetings, travel, and other activities for management
- Responsible overseeing the client portal and online training portal – assists clients with issues, setting up new clients, etc.
- Receives incoming phone calls, transfers, messages, or inquires as necessary
- Ensure that all client projects are completed in an efficient and timely manner
- Responsible for scheduling and confirming client meetings
- Entering client information into the company databases and computer systems and then disseminating the information to all company employees.
- Researches new laws and regulations on a continual basis.
Pay: $19.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Human Resources Administrative Specialist Jobs by Experience Level
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Find JobsHuman Resources Administrative Specialist Job Market
Who's Hiring
Top Industries Hiring
- Manufacturing
- Hospitality & Tourism
- Technology & Software
- Electronics & Hardware
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in human resources administrative specialist jobs.
- Proficiency in HRIS platforms such as Workday, ADP, or SAP SuccessFactors
- Experience maintaining employee records and ensuring data accuracy and confidentiality
- Knowledge of federal and state employment laws including FMLA, ADA, and EEO regulations
- Associate or bachelor's degree in human resources, business administration, or a related field
- Strong skills in Microsoft Office Suite, particularly Excel and Word, for reporting and documentation
- PHR, SHRM-CP, or equivalent HR certification preferred for mid-level and senior roles
Tips for Your Human Resources Administrative Specialist Job Search
Tailor your resume to HR systems
List every HRIS platform you've used by name, such as Workday, SAP SuccessFactors, or ADP. Many employers filter resumes by system familiarity before a human ever reads them, so vague phrases like 'HR software' won't get you through.
Highlight compliance and recordkeeping experience
Human resources administrative specialist postings consistently call out I-9 maintenance, FMLA tracking, and personnel file audits. If you've handled any of these, name them explicitly in your bullet points rather than grouping them under 'administrative duties.'
Apply early to roles that fit
Migrate Mate lists human resources administrative specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by functional area
Filter your search by sub-function, such as benefits, onboarding, or employee relations, because a specialist role in one area may require a completely different skill set than another. Applying to roles that match your strongest area improves your interview conversion rate.
Prepare concrete examples of process improvements
Interviewers for HR administrative roles frequently ask how you've streamlined a manual process or reduced an error rate in recordkeeping. Have one or two specific examples ready that describe the problem, what you changed, and the outcome.
Negotiate total compensation, not just salary
HR administrative specialists often have room to negotiate professional development funding, remote flexibility, or additional PTO even when base pay is fixed by a pay band. Knowing the employer's HR policies before your offer conversation gives you an edge in this discussion.
Human Resources Administrative Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most human resources administrative specialists?
The companies hiring the most human resources administrative specialists right now include Arden Courts, PHYSICIAN AFFILIATE GROUP OF NEW YORK, and FirstEnergy, with the largest share of openings in California, New York, and Pennsylvania, based on current listings on Migrate Mate as of November 2026. Healthcare systems, federal agencies, and large regional employers tend to post the highest volume of these roles consistently.
How many human resources administrative specialist jobs are remote?
About 30% of human resources administrative specialist openings are fully remote or hybrid as of November 2026, though availability varies significantly by function. Benefits administration and HRIS data entry roles are most likely to offer remote options, while onboarding coordination and employee relations support roles more often require on-site presence.
How do you become a human resources administrative specialist?
Start by earning an associate or bachelor's degree in human resources or business administration, then build hands-on experience through internships or entry-level administrative roles that involve recordkeeping, scheduling, or payroll support. Earning a foundational certification such as the SHRM-CP or PHR strengthens your candidacy. Familiarity with at least one HRIS platform before your first specialist role makes a meaningful difference in how quickly you get hired.
Can I get a human resources administrative specialist job with little or no experience?
Yes, many employers hire candidates with limited direct HR experience if you can demonstrate strong administrative skills, attention to detail, and familiarity with office software. Volunteering to assist with HR functions in a current role, completing an HR certification course, or taking on internship work that touches onboarding or recordkeeping are all practical ways to build a credible application without years of prior HR titles.
What does the human resources administrative specialist interview process look like?
Most employers start with a phone or video screen focused on your administrative background and HRIS experience, followed by one or two rounds of in-depth interviews that include scenario-based questions about handling confidential information, resolving data discrepancies, or supporting a high-volume onboarding cycle. Some employers add a short skills assessment covering Excel or HRIS navigation before extending an offer.
Where can I find and apply to human resources administrative specialist jobs?
You can find and apply to human resources administrative specialist jobs on Migrate Mate, which lists current openings from employers across the United States. Search the roles available, find the ones that match your experience and location preferences, and apply directly to each listing that fits.
See All 167+ Human Resources Administrative Specialist Jobs
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