Entry Level Human Resources Administrative Specialist Jobs
New grad human resources administrative specialist jobs welcome recent graduates and entry level candidates with zero to two years of experience, where internship work or a strong foundation in HR processes can matter more than a long resume. Most openings are on-site roles across Manufacturing, Technology & Software, and Healthcare & Medical Services, with employers like PHYSICIAN AFFILIATE GROUP OF NEW YORK, Jabil, and Timken hiring at this level now.
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Showing 5 of 6+ Entry Level Human Resources Administrative Specialist jobs
Your Career Begins at Timken
If you're ready for a challenging career that provides you with the ability to advance personally and professionally, look to Timken. Our associates make the world more productive by improving the efficiency and reliability of the machinery that keeps industry in motion.
Job Title: HR Administrative Assistant
Overall Purpose: To promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA.
Essential Functions:
- Follow all safety rules and regulations.
- Ensure that standard procedures are followed in all aspects of work.
- Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
- Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
- Prepare materials and conduct portions of new hire orientation.
- Answers or assists with payroll and benefits questions as well as policy interpretation.
- Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.
- Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.
- Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
- Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
- Conducts training for selected topics at NA Rail sites.
- Takes a leading role in the oversite of hourly cross-training programs.
- Assists with annual open enrollment.
- Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.
- Submit invoices from vendors to accounts payable.
- Receives and reviews requisitions requesting goods or services.
- Performs other duties and responsibilities as assigned.
Qualifications
- High School Diploma or GED
- College degree preferred
- Must have excellent interpersonal skills
- Ability to operate with a high amount of confidentiality and professionalism
- Knowledge of HR related areas including compensation, benefits, employment law, and training
- Strong computer skills including MS Word, Excel, PowerPoint, Outlook
- Candidates must have good written and verbal communication skills including the ability to present in front of large groups.
- Able to act independently and manage various projects from initiation to completion
- Strong problem solving and critical thinking skills
Physical Requirements:
- Frequent walking, sitting, twisting, bending, hand gripping, typing, data entry
- Ability to lift 20 pounds
- Vision must be normal (20/20). Correctional lenses are acceptable.
Environmental Conditions:
- Loud manufacturing environment, exposure to metals, machine lubricants, rust preventative, and other process chemicals, seasonal cold/heat.
Protective Clothing and Personal Devices:
- Safety glasses, safety gloves, safety shoes, hearing protection.
Job Title: Production Material Handler
Description: Responsible for the replenishment of materials needed for the production area. Maintains a clean and safe work environment; in all production and storage areas. Other tasks as assigned by the supervisor or company management.
Overall Purpose: Ensures that production remains fluid through the replenishment of necessary materials required to complete customer orders.
Essential Functions:
- Move parts from storage locations to the production area using an SAP scanner.
- Move components from the various production lines and restocks with new components as production orders are completed.
- Communicate with the Production Processor and the Production Supervisor to obtain the daily schedule and all work copies.
- Maintain the cleanliness of the Return to Stock area, wrapping and labeling partial unused pallets on a daily basis.
- Maintain organization and cleanliness of spacer and pallet areas.
- Assist in other areas where needed.
Physical Demands & Frequency:
- Requires frequent lifting, reaching, handling, fingering and near acuity.
- Must be able to lift up to 50 pounds on occasion.
- Must be fork truck certified.
- Must be able to operate standard forklift, stand up forklift, and hand operated lifts.
- Must be able to work weekends and overtime (if required).
Qualifications/Training: Candidate shall successfully complete training program and as applicable, qualification requirements, as defined by the responsible functional manager. The ability to set-up and interpret gauge equipment and readings is desired. Basic data entry experience is a plus. New hires shall demonstrate satisfactory performance during new hire probationary period.
Aptitudes: High attention to details and strong organizational skills.
Environmental Conditions:
- Frequent impact noise, seasonal changes in heat.
Protective Clothing and Personal Devices:
- Safety glasses, safety shoes, and gloves.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.
Your Career Begins at Timken
If you're ready for a challenging career that provides you with the ability to advance personally and professionally, look to Timken. Our associates make the world more productive by improving the efficiency and reliability of the machinery that keeps industry in motion.
Job Title: HR Administrative Assistant
Overall Purpose: To promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA.
Essential Functions:
- Follow all safety rules and regulations.
- Ensure that standard procedures are followed in all aspects of work.
- Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
- Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
- Prepare materials and conduct portions of new hire orientation.
- Answers or assists with payroll and benefits questions as well as policy interpretation.
- Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.
- Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.
- Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
- Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
- Conducts training for selected topics at NA Rail sites.
- Takes a leading role in the oversite of hourly cross-training programs.
- Assists with annual open enrollment.
- Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.
- Submit invoices from vendors to accounts payable.
- Receives and reviews requisitions requesting goods or services.
- Performs other duties and responsibilities as assigned.
Qualifications
- High School Diploma or GED
- College degree preferred
- Must have excellent interpersonal skills
- Ability to operate with a high amount of confidentiality and professionalism
- Knowledge of HR related areas including compensation, benefits, employment law, and training
- Strong computer skills including MS Word, Excel, PowerPoint, Outlook
- Candidates must have good written and verbal communication skills including the ability to present in front of large groups.
- Able to act independently and manage various projects from initiation to completion
- Strong problem solving and critical thinking skills
Physical Requirements:
- Frequent walking, sitting, twisting, bending, hand gripping, typing, data entry
- Ability to lift 20 pounds
- Vision must be normal (20/20). Correctional lenses are acceptable.
Environmental Conditions:
- Loud manufacturing environment, exposure to metals, machine lubricants, rust preventative, and other process chemicals, seasonal cold/heat.
Protective Clothing and Personal Devices:
- Safety glasses, safety gloves, safety shoes, hearing protection.
Job Title: Production Material Handler
Description: Responsible for the replenishment of materials needed for the production area. Maintains a clean and safe work environment; in all production and storage areas. Other tasks as assigned by the supervisor or company management.
Overall Purpose: Ensures that production remains fluid through the replenishment of necessary materials required to complete customer orders.
Essential Functions:
- Move parts from storage locations to the production area using an SAP scanner.
- Move components from the various production lines and restocks with new components as production orders are completed.
- Communicate with the Production Processor and the Production Supervisor to obtain the daily schedule and all work copies.
- Maintain the cleanliness of the Return to Stock area, wrapping and labeling partial unused pallets on a daily basis.
- Maintain organization and cleanliness of spacer and pallet areas.
- Assist in other areas where needed.
Physical Demands & Frequency:
- Requires frequent lifting, reaching, handling, fingering and near acuity.
- Must be able to lift up to 50 pounds on occasion.
- Must be fork truck certified.
- Must be able to operate standard forklift, stand up forklift, and hand operated lifts.
- Must be able to work weekends and overtime (if required).
Qualifications/Training: Candidate shall successfully complete training program and as applicable, qualification requirements, as defined by the responsible functional manager. The ability to set-up and interpret gauge equipment and readings is desired. Basic data entry experience is a plus. New hires shall demonstrate satisfactory performance during new hire probationary period.
Aptitudes: High attention to details and strong organizational skills.
Environmental Conditions:
- Frequent impact noise, seasonal changes in heat.
Protective Clothing and Personal Devices:
- Safety glasses, safety shoes, and gloves.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.
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Top Industries Hiring
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Entry Level Human Resources Administrative Specialist Jobs: Frequently Asked Questions
How do I get an entry level human resources administrative specialist job?
Focus on building familiarity with HR fundamentals: onboarding workflows, employee record management, and basic compliance documentation. Employers at this level look for candidates who are organized, detail-oriented, and comfortable with HRIS platforms or spreadsheet tools. Internship experience, a relevant coursework background in human resources or business administration, and a willingness to learn carry significant weight when you have little full-time experience.
Which companies hire entry level human resources administrative specialists?
Companies hiring entry level human resources administrative specialists right now include PHYSICIAN AFFILIATE GROUP OF NEW YORK, Jabil, and Timken, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from mid-size to large organizations across both the private and public sectors that have dedicated HR departments with enough volume to bring on junior support staff.
Are there remote entry level human resources administrative specialist jobs?
Yes, though on-site roles are still common at this stage. About 0% of entry level human resources administrative specialist openings are remote or hybrid as of November 2026, reflecting employer preferences for in-person onboarding and training for newer staff. Hybrid arrangements are increasingly available as candidates demonstrate they can handle HR documentation and coordination independently.
Are these new grad human resources administrative specialist jobs?
Yes, the listings on this page include new grad, recent graduate, and junior human resources administrative specialist roles. A posting is new-grad friendly when it welcomes zero to two years of experience, accepts internships or practicum hours in place of full-time history, or values a relevant degree or certification over prior employment. Look for language like "entry level," "will train," or "no experience required" to identify these openings quickly.
Which industries hire the most entry level human resources administrative specialists?
Entry Level human resources administrative specialist roles concentrate in Manufacturing, Technology & Software, and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to drive hiring at this level because their workforce size and employee turnover create ongoing demand for HR administrative support, making them reliable starting points for candidates breaking into the field.