HVAC Jobs in Phoenix, AZ

Job Overview

Are you proactive and an assertive take charge personality? Do you use logic and experience to solve problems? Is striving to achieve a consistent and reliable level of accuracy second nature to you?

Are you a fast-paced problem solver that prefers technical work over social situations? If this sounds like you, Alliance Trade Services just might be the perfect fit for you!

Please copy and paste the link below and follow the steps to completion.

https://surveys.cultureindex.com/s/ViU7w9ftjY/120572

Role Purpose: Support Commercial Project Managers and Commercial Estimators by coordinating daily administrative, estimating, procurement, logistical, and document-control tasks.

The specific tasks of a Project Coordinator may vary depending on the size and type of project, but the core duties typically include:

1. Estimating and Proposal Support

• Assist with bid intake, document organization, and tracking bid deadlines.
• Coordinate vendor and subcontractor pricing requests.
• Track outstanding quotes, addenda, RFIs, and other information needed to complete the estimate.
• Assist with proposal preparation, final assembly, and submission.
• Maintain organized estimating files and submission records.
• Maintain regular follow-up on submitted bids and proposals and track related client communications through final disposition.

2. Project Planning and Scheduling

• Assist Project Managers with project schedules, subcontractor coordination, supplier lead times, and material deliveries.
• Track project deadlines and follow up on outstanding action items.
• Identify potential delays and communicate concerns to the Project Manager or Estimator.

3. Communication and Coordination

• Assist with communication between Project Managers, Estimators, field teams, general contractors, vendors, suppliers, and other project stakeholders.
• Coordinate meetings, walkthroughs, deliveries, and other project-related activities as needed.
• Maintain meeting notes, action items, and follow-up communication.
• Escalate unresolved issues to the appropriate Project Manager or supervisor.

4. Document Control

• Maintain accurate project records, including contracts, permits, RFIs, submittals, change orders, project drawings, specifications, and closeout documents.
• Track drawing revisions and addenda and assist with distributing current information to the appropriate team members.
• Maintain organized electronic project files from the estimating stage through project closeout.
• Assist with gathering and organizing warranty information, operation and maintenance manuals, as-built documentation, and other closeout requirements.

5. Budget and Cost Support

• Assist Project Managers with maintaining project cost records and supporting documentation.
• Help gather vendor and subcontractor pricing for estimates, purchase orders, and change orders.
• Assist with billing backup, cost reports, and other financial documentation as requested.
• Track approved purchase orders and vendor commitments.

6. Procurement and Logistics

• Assist with ordering approved materials, fixtures, equipment, and supplies.
• Prepare and track purchase orders after approval by the Project Manager or Estimator.
• Track long-lead equipment and material deliveries and communicate changes in lead times.
• Verify order acknowledgments, shipment dates, and delivery timelines.
• Coordinate site access and delivery logistics with vendors, Project Managers, and field personnel.
• Maintain procurement and delivery records.

7. Project Support and Follow-Up

• Track outstanding project items and follow up with the responsible team members.
• Identify missing information, procurement concerns, scheduling conflicts, or other issues that may affect the project.
• Assist the Project Manager and Estimator with resolving administrative and coordination issues.
• Support the project team with other related tasks as needed.

Specialized Requirements & Qualifications

• Industry Experience: Two or more years of commercial construction coordination or similar administrative experience is preferred.
• Experience with plumbing, HVAC, mechanical, or other construction trades is preferred but not required.

Please copy and paste the link below and follow the steps to completion.

https://surveys.cultureindex.com/s/ViU7w9ftjY/120572

Your resume will not be considered without your completion of the Survey.

Please copy and paste the link below and follow the steps to completion.

Job Type: Full-time

Pay: $35.00 - $40.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person