Entry Level Information Management Specialist Jobs
New grad information management specialist jobs attract recent graduates and entry level candidates with zero to two years of experience, where a strong internship background or a portfolio of organized data systems can carry more weight than a lengthy resume. Most openings are on-site and hybrid roles across Healthcare & Medical Services, Education, and Human Resources, with employers like New York State Office of Mental Health, Ascension, and Tulane University hiring at this level now.
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Duties Description
A Health Information Management Technician 1 duties include:
- Ensuring the accuracy of clinical progress notes, laboratory reports, and treatment records.
- Reviewing facility staff medical and clinical services documentation for Medicaid funding.
- Transcribing and coding medical, clinical, and mental health services.
- Maintaining databases for tracking health information disclosures.
- Providing technical assistance and support to facility and clinical staff on health information management requirements.
- Conducting audits for utilization review activities and reporting deficiencies to the Utilization Review Committee.
- Implementing corrective actions as determined by internal and external audit findings.
- May supervise lower-level clerical and support staff.
Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (HELPS) program if they have a current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT). OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
Additional Comments
All OMH employees receive a generous benefits package including:
- NYS medical, dental, & vision insurance
- Access to tuition assistance programs
- Excellent opportunities for advancement & professional growth
- Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
- NYS Retirement programs
Background checks will be required. This position is eligible for a Downstate Adjustment of $4,150.
Notes: In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or federally assisted program), you may be terminated from your employment. If appointed, you may be required to become an enrolled Medicare provider; obtain and provide to your employer a National Provider Identifier (NPI) number issued by the National Plan and Provider Enumeration System (NPPES); and otherwise actively participate to the degree necessary to allow for your services to be billed through Medicare and Medicaid. If you are appointed and are required to become a Medicare Provider and lose the ability to bill through Medicare and Medicaid, you may be terminated from your employment.
Duties Description
A Health Information Management Technician 1 duties include:
- Ensuring the accuracy of clinical progress notes, laboratory reports, and treatment records.
- Reviewing facility staff medical and clinical services documentation for Medicaid funding.
- Transcribing and coding medical, clinical, and mental health services.
- Maintaining databases for tracking health information disclosures.
- Providing technical assistance and support to facility and clinical staff on health information management requirements.
- Conducting audits for utilization review activities and reporting deficiencies to the Utilization Review Committee.
- Implementing corrective actions as determined by internal and external audit findings.
- May supervise lower-level clerical and support staff.
Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (HELPS) program if they have a current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT). OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
Additional Comments
All OMH employees receive a generous benefits package including:
- NYS medical, dental, & vision insurance
- Access to tuition assistance programs
- Excellent opportunities for advancement & professional growth
- Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
- NYS Retirement programs
Background checks will be required. This position is eligible for a Downstate Adjustment of $4,150.
Notes: In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or federally assisted program), you may be terminated from your employment. If appointed, you may be required to become an enrolled Medicare provider; obtain and provide to your employer a National Provider Identifier (NPI) number issued by the National Plan and Provider Enumeration System (NPPES); and otherwise actively participate to the degree necessary to allow for your services to be billed through Medicare and Medicaid. If you are appointed and are required to become a Medicare Provider and lose the ability to bill through Medicare and Medicaid, you may be terminated from your employment.
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Top Industries Hiring
- Healthcare & Medical Services
- Education
- Human Resources
Entry Level Information Management Specialist Jobs: Frequently Asked Questions
How do I get an entry level information management specialist job?
Focus on building hands-on experience with document control systems, databases, and records management tools, even through coursework or internships. Employers at this level look for candidates who understand data classification, retention policies, and information governance basics. A portfolio showing how you organized or improved an information system, plus familiarity with tools like SharePoint or content management software, gives you a clear edge over candidates without practical examples.
Which companies hire entry level information management specialists?
Companies hiring entry level information management specialists right now include New York State Office of Mental Health, Ascension, and Tulane University, based on current listings on Migrate Mate as of November 2026. Government agencies, healthcare systems, defense contractors, and large enterprises are among the most consistent hirers at this level, since they manage large volumes of regulated records and need junior staff to support compliance and retrieval workflows.
Are there remote entry level information management specialist jobs?
Yes, though many positions at this level still prefer in-person or hybrid arrangements so new hires can train alongside experienced teams. About 0% of entry level information management specialist openings are remote or hybrid as of November 2026, so candidates with a reliable home setup and proficiency in digital records platforms have a real pool of flexible options to target.
Are these new grad information management specialist jobs?
Yes, many of the roles listed here are new grad friendly, including junior and recent graduate positions that welcome candidates with zero to two years of experience. A new grad posting at this level typically accepts internship hours, academic projects, or a demonstrated portfolio in place of full-time work history, making them accessible to candidates coming straight out of a degree program or relevant coursework.
Which industries hire the most entry level information management specialists?
Entry Level information management specialist roles concentrate in Healthcare & Medical Services, Education, and Human Resources, based on current listings on Migrate Mate as of November 2026. These sectors generate high volumes of records subject to compliance requirements, which creates steady demand for junior specialists who can support intake, classification, and retrieval processes from day one.