J-1 Visa Account Representative Jobs
Account Representative roles in the United States are accessible to exchange visitors through the J-1 Trainee or Intern program categories, depending on your career stage. Finding a host employer willing to structure a formal training plan is the key step before a designated sponsor can issue your DS-2019 and grant sponsorship.
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Get Access To All JobsINTRODUCTION
We are excited that you are considering joining Nova Southeastern University! Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university. We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.
PRIMARY PURPOSE
Researches and analyzes outstanding student account balances and advises prospective and current students, their families, and the NSU community regarding payment options and provides training to Financial Aid and Academic Records (FAAR) staff to ensure accurate information is received in a timely manner to reduce accounts receivables.
JOB CATEGORY
Non-Exempt
HIRING RANGE
$18.20 per hour/$35,490.00 annually
PAY BASIS
Hourly
SUBJECT TO GRANT FUNDING?
No
ESSENTIAL JOB FUNCTIONS
- Researches and analyzes outstanding student account balances to ensure that payment information is accurate and adjustments are made accordingly.
- Advises prospective and current students, their families, and the NSU community regarding payment options and Bursar policies and procedures to ensure accurate information is disseminated and to prevent an increase in accounts receivables.
- Processes specialized billing, invoices, and receipts to ensure students are able to receive funds from appropriate parties.
- Processes, tracks, and maintains records of payments and charges to ensure that student accounts are accurate.
- Issues refunds to students and third-party vendors/agencies to ensure that excess payments are sent to appropriate parties in a timely manner.
- Reviews data and corrects discrepancies to ensure student's account information is accurate and appropriate holds are applied.
- May provide training to new ESS staff relating to student accounts processes to ensure employees are properly trained.
- Performs other duties as assigned.
Job Requirements
Required Knowledge, Skills, & Abilities:
1. Proficiency with handling numbers (account reconciliations), computing numbers mathematically, and transcribing numbers correctly. Strong 10-key skills.
- Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
- Strong verbal and written communication skills.
- Ability to prioritize work in order to complete multiple tasks within time deadlines.
- Excellent customer service skills.
- Ability to enter and verify information with accuracy.
- Proactive, punctual, and reliable.
- Ability to work independently.
- Good organizational and time management skills.
- Excellent conflict resolution skills.
- Ability to maintain confidential information.
- May need to work evenings and weekends, if necessary.
PHYSICAL REQUIREMENTS / WORKING CONDITIONS
- Ability to communicate effectively with others.
- Ability to work cooperatively with colleagues and supervisory staff at all levels.
- May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.
REQUIRED CERTIFICATIONS/LICENSURES
REQUIRED EDUCATION
Associate's Degree or 60 College credits
REQUIRED EXPERIENCE
1. Associate's Degree and one (1) year of finance related work experience in an office environment.
- Minimum three (3) months of bookkeeping and/or cashiering work experience.
PREFERRED QUALIFICATIONS
- Experience with student accounting systems.
- Experience working in an academic institution, preferably in higher education.
- Experience in Banner or other NSU software systems.
IS THIS A SAFETY SENSITIVE POSITION?
No
BACKGROUND SCREENING REQUIRED?
Yes
PRE-EMPLOYMENT CONDITIONS
Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary. NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.
INTRODUCTION
We are excited that you are considering joining Nova Southeastern University! Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university. We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.
PRIMARY PURPOSE
Researches and analyzes outstanding student account balances and advises prospective and current students, their families, and the NSU community regarding payment options and provides training to Financial Aid and Academic Records (FAAR) staff to ensure accurate information is received in a timely manner to reduce accounts receivables.
JOB CATEGORY
Non-Exempt
HIRING RANGE
$18.20 per hour/$35,490.00 annually
PAY BASIS
Hourly
SUBJECT TO GRANT FUNDING?
No
ESSENTIAL JOB FUNCTIONS
- Researches and analyzes outstanding student account balances to ensure that payment information is accurate and adjustments are made accordingly.
- Advises prospective and current students, their families, and the NSU community regarding payment options and Bursar policies and procedures to ensure accurate information is disseminated and to prevent an increase in accounts receivables.
- Processes specialized billing, invoices, and receipts to ensure students are able to receive funds from appropriate parties.
- Processes, tracks, and maintains records of payments and charges to ensure that student accounts are accurate.
- Issues refunds to students and third-party vendors/agencies to ensure that excess payments are sent to appropriate parties in a timely manner.
- Reviews data and corrects discrepancies to ensure student's account information is accurate and appropriate holds are applied.
- May provide training to new ESS staff relating to student accounts processes to ensure employees are properly trained.
- Performs other duties as assigned.
Job Requirements
Required Knowledge, Skills, & Abilities:
1. Proficiency with handling numbers (account reconciliations), computing numbers mathematically, and transcribing numbers correctly. Strong 10-key skills.
- Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
- Strong verbal and written communication skills.
- Ability to prioritize work in order to complete multiple tasks within time deadlines.
- Excellent customer service skills.
- Ability to enter and verify information with accuracy.
- Proactive, punctual, and reliable.
- Ability to work independently.
- Good organizational and time management skills.
- Excellent conflict resolution skills.
- Ability to maintain confidential information.
- May need to work evenings and weekends, if necessary.
PHYSICAL REQUIREMENTS / WORKING CONDITIONS
- Ability to communicate effectively with others.
- Ability to work cooperatively with colleagues and supervisory staff at all levels.
- May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.
REQUIRED CERTIFICATIONS/LICENSURES
REQUIRED EDUCATION
Associate's Degree or 60 College credits
REQUIRED EXPERIENCE
1. Associate's Degree and one (1) year of finance related work experience in an office environment.
- Minimum three (3) months of bookkeeping and/or cashiering work experience.
PREFERRED QUALIFICATIONS
- Experience with student accounting systems.
- Experience working in an academic institution, preferably in higher education.
- Experience in Banner or other NSU software systems.
IS THIS A SAFETY SENSITIVE POSITION?
No
BACKGROUND SCREENING REQUIRED?
Yes
PRE-EMPLOYMENT CONDITIONS
Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary. NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship in Account Representative
Frame your training plan around skill gaps
Designated sponsors require a detailed training plan showing what U.S.-specific sales or account management skills you'll develop. Document competencies you can't acquire at home, like territory-based CRM workflows or U.S. client negotiation practices, to satisfy DS-2019 requirements.
Verify your category before targeting employers
Current students typically qualify for the Intern category, while professionals with a degree and at least one year of work experience use the Trainee category. Approaching employers under the wrong category wastes time because training plan structures differ significantly between the two.
Search for host employers using Migrate Mate
Use Migrate Mate to find U.S. employers posting Account Representative roles that align with J-1 exchange visitor programs. Filtering by role and industry surfaces host companies already familiar with structured training arrangements and designated sponsor coordination.
Ask employers about DS-2019 coordination upfront
The host employer doesn't issue the DS-2019 but must cooperate with your designated sponsor throughout the process. Confirm early that a potential employer will complete the training plan documentation and communicate with the sponsor organization before you advance negotiations.
Check whether your role triggers the two-year requirement
Account Representative positions funded by a government or international organization, or filled by nationals from certain countries, may carry a two-year home residency requirement after your program ends. USCIS and the State Department both publish guidance on which situations trigger this condition.
Align your training timeline with program duration limits
Trainee programs cap out at 18 months, while Intern programs allow up to 12. Structure your training plan phases to fit within these hard limits so your host employer's onboarding expectations don't conflict with what your designated sponsor can legally authorize.
Account Representative jobs are hiring across the US. Find yours.
Find Account Representative JobsAccount Representative J-1 Visa: Frequently Asked Questions
Which J-1 program category fits an Account Representative role?
It depends on your current status. If you're a degree-seeking student or recent graduate within 12 months of graduation, the Intern category applies. If you hold a degree and have at least one year of professional work experience in sales, business development, or a related field, the Trainee category is the correct fit. A designated sponsor will confirm which applies to your situation before issuing your DS-2019.
Who actually sponsors the J-1 visa for an Account Representative position?
The J-1 visa sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas, CIEE, or AIPT, not the hiring company. The employer acts as your host, providing the work environment and training, while the designated sponsor issues the DS-2019 form, monitors your program compliance, and serves as your official visa sponsor throughout the exchange.
How do I find U.S. companies open to hosting J-1 Account Representatives?
Migrate Mate lets you search for Account Representative roles posted by U.S. employers who are open to exchange visitor arrangements. Because J-1 hosting requires the employer to cooperate on training documentation, targeting companies already familiar with the structure saves significant time during negotiations and designated sponsor coordination.
Does the two-year home residency requirement apply to Account Representative exchange visitors?
It can. The two-year home residency requirement applies if your J-1 program is funded by your home government or a U.S. government agency, or if your home country appears on the State Department's Exchange Visitor Skills List. Account Representative positions in sales and business sectors don't automatically trigger it, but you should confirm your specific situation with your designated sponsor before accepting a host placement.
What does the training plan for an Account Representative J-1 position need to include?
Your training plan must detail the specific skills you'll develop during the program that aren't available in your home country, broken into phases with measurable objectives. For Account Representative roles, this typically covers U.S.-specific CRM tools, territory management practices, and client communication strategies. The host employer and designated sponsor prepare this document together, and it must be approved before your DS-2019 is issued.
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