J-1 Visa Event Planner Jobs
Event Planner roles in the United States are most commonly available to international professionals through the J-1 Trainee or Intern program categories, depending on your career stage. Finding a host employer willing to coordinate with a designated sponsor organization for DS-2019 sponsorship requires targeting companies with established event operations and international hiring experience.
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Get Access To All JobsINTRODUCTION
Capella is seeking a motivated and detail-oriented student to join the Events Team for a hands-on summer internship. This role offers practical experience in corporate and academic event planning, logistics, and on-site execution while supporting a variety of internal and external events across the country.
Essential Duties and Responsibilities:
Event Preparation & Logistics:
- Assist with F&B/catering orders, meeting space assignments, branding, and other event preparation for advisory board meetings, residencies, commencement, and community engagement offerings.
- Support packing and shipping of event materials the week prior to offsite events.
- Help manage event inventory, supplies, and merchandise.
On-Site Event Support:
- Assist with event set-up, execution, and teardown across multiple locations.
- Restock supplies, snacks, and/or materials during events.
- Support registration processes and attendee experience.
- Assist with selling company merchandise (CU merch).
- Provide general on-site logistical support to Events Team members.
Onsite event support needed for the following:
- Capella University commencement (June 24–28, Ft. Lauderdale, FL).
- July residency (July 17–26, St. Charles, IL; partial attendance required).
- August residency and community engagement offering (Aug. 5–9, Orlando, FL).
- BTH Advisory Board meeting (Aug. 18–20, Minneapolis, MN).
Administrative & Operational Support (Non-Travel Periods):
- Manage and review daily flight manifests and assist with data entry into tracking spreadsheets.
- Upload weekly graduate data into Swoogo and distribute commencement invitations.
- Participate in event planning processes (venue coordination, food & beverage, AV, staffing prep).
- Respond to student email inquiries.
- Conduct informational interviews with Events Team members to learn different roles.
- Other functions and duties as assigned.
Job Skills:
- Organization & Attention to Detail – Ability to manage multiple event components and logistics simultaneously.
- Communication Skills – Strong verbal and written communication when working with team members and event attendees.
- Teamwork & Collaboration – Works effectively in fast-paced, team-based environments.
- Adaptability – Comfortable with changing priorities, travel, and dynamic event environments.
- Time Management – Able to balance deadlines across multiple events and responsibilities.
- Customer Service Mindset – Focused on creating a positive attendee experience.
- Problem-Solving – Quick thinking and resourceful when issues arise during events.
- Technical Skills – Basic proficiency in Excel and event platforms (e.g., Swoogo) preferred.
Education:
Current undergraduate college student with an interest in Event Management, Hospitality, Communications, Business, or related field.
Other:
- Must be able to travel. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided.
- Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.
- When working remotely, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.).
- This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.
- Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.
- Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered.
- Able to access information using a computer.
- Other essential functions and marginal job functions are subject to modification.
SEI offers a comprehensive package of benefits to employees scheduled 30 hours or more per week. In addition to medical, dental, vision, life and disability plans, SEI employees may take advantage of well-being incentives, parental leave, paid time off, certain paid holidays, tax saving accounts (FSA, HSA), 401(k) retirement benefit, Employee Stock Purchase Plan, tuition assistance as well as entertainment and retail discounts. Non-exempt employees are eligible for overtime pay, if applicable.
SEI is an equal opportunity employer committed to fostering an inclusive and collaborative culture where individuals can grow their careers and contribute fully. We strive to attract talent with broad experiences, skills and perspectives. We welcome applications from all. While it is not typical for an individual to be hired at or near the top end of the pay range at SEI, we offer a competitive salary. The actual base pay offered to the successful candidate may vary depending on multiple factors including, but not limited to, job-related knowledge/skills, experience, business needs, geographical location, and internal pay equity. Our Talent Acquisition Team is ready to discuss your interest in joining SEI. The expected salary range for this position is below.
- $20.00 - $30.50 - Hourly
If you require a reasonable accommodation to complete our application process, please contact our Human Resources Department at Careers@strategiced.com.
INTRODUCTION
Capella is seeking a motivated and detail-oriented student to join the Events Team for a hands-on summer internship. This role offers practical experience in corporate and academic event planning, logistics, and on-site execution while supporting a variety of internal and external events across the country.
Essential Duties and Responsibilities:
Event Preparation & Logistics:
- Assist with F&B/catering orders, meeting space assignments, branding, and other event preparation for advisory board meetings, residencies, commencement, and community engagement offerings.
- Support packing and shipping of event materials the week prior to offsite events.
- Help manage event inventory, supplies, and merchandise.
On-Site Event Support:
- Assist with event set-up, execution, and teardown across multiple locations.
- Restock supplies, snacks, and/or materials during events.
- Support registration processes and attendee experience.
- Assist with selling company merchandise (CU merch).
- Provide general on-site logistical support to Events Team members.
Onsite event support needed for the following:
- Capella University commencement (June 24–28, Ft. Lauderdale, FL).
- July residency (July 17–26, St. Charles, IL; partial attendance required).
- August residency and community engagement offering (Aug. 5–9, Orlando, FL).
- BTH Advisory Board meeting (Aug. 18–20, Minneapolis, MN).
Administrative & Operational Support (Non-Travel Periods):
- Manage and review daily flight manifests and assist with data entry into tracking spreadsheets.
- Upload weekly graduate data into Swoogo and distribute commencement invitations.
- Participate in event planning processes (venue coordination, food & beverage, AV, staffing prep).
- Respond to student email inquiries.
- Conduct informational interviews with Events Team members to learn different roles.
- Other functions and duties as assigned.
Job Skills:
- Organization & Attention to Detail – Ability to manage multiple event components and logistics simultaneously.
- Communication Skills – Strong verbal and written communication when working with team members and event attendees.
- Teamwork & Collaboration – Works effectively in fast-paced, team-based environments.
- Adaptability – Comfortable with changing priorities, travel, and dynamic event environments.
- Time Management – Able to balance deadlines across multiple events and responsibilities.
- Customer Service Mindset – Focused on creating a positive attendee experience.
- Problem-Solving – Quick thinking and resourceful when issues arise during events.
- Technical Skills – Basic proficiency in Excel and event platforms (e.g., Swoogo) preferred.
Education:
Current undergraduate college student with an interest in Event Management, Hospitality, Communications, Business, or related field.
Other:
- Must be able to travel. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided.
- Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.
- When working remotely, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.).
- This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.
- Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.
- Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered.
- Able to access information using a computer.
- Other essential functions and marginal job functions are subject to modification.
SEI offers a comprehensive package of benefits to employees scheduled 30 hours or more per week. In addition to medical, dental, vision, life and disability plans, SEI employees may take advantage of well-being incentives, parental leave, paid time off, certain paid holidays, tax saving accounts (FSA, HSA), 401(k) retirement benefit, Employee Stock Purchase Plan, tuition assistance as well as entertainment and retail discounts. Non-exempt employees are eligible for overtime pay, if applicable.
SEI is an equal opportunity employer committed to fostering an inclusive and collaborative culture where individuals can grow their careers and contribute fully. We strive to attract talent with broad experiences, skills and perspectives. We welcome applications from all. While it is not typical for an individual to be hired at or near the top end of the pay range at SEI, we offer a competitive salary. The actual base pay offered to the successful candidate may vary depending on multiple factors including, but not limited to, job-related knowledge/skills, experience, business needs, geographical location, and internal pay equity. Our Talent Acquisition Team is ready to discuss your interest in joining SEI. The expected salary range for this position is below.
- $20.00 - $30.50 - Hourly
If you require a reasonable accommodation to complete our application process, please contact our Human Resources Department at Careers@strategiced.com.
See all 113+ Event Planner jobs
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship as an Event Planner
Document your event coordination experience clearly
Your DS-2019 training plan must map your prior experience to specific skills you'll develop in the U.S. Catalog past projects by event type, vendor management, budget responsibility, and team size before you approach any host employer.
Distinguish Intern from Trainee eligibility early
If you're currently enrolled in a hospitality, marketing, or event management degree program, the J-1 Intern category applies. If you've graduated within the past 12 months, you qualify instead as a Trainee, which governs your program length and training plan structure.
Search Migrate Mate to find host employers
Use Migrate Mate to identify U.S. employers in the events and hospitality sector that have a track record of hosting J-1 exchange visitors, so you're not starting from scratch when approaching companies about sponsorship coordination.
Target employers with in-house events infrastructure
Hotels, convention centers, corporate event departments, and venue management companies run structured programs and are far more likely to engage with a designated sponsor organization than small independent planners who lack the HR capacity to host a J-1 trainee.
Confirm the host employer's willingness before applying
The DS-2019 sponsor organization, such as Cultural Vistas or AIPT, approves your training plan only after the host employer agrees to participate. Secure a signed commitment from the employer before initiating the formal sponsorship application process with any designated organization.
Align your training plan with USCIS program categories
USCIS defines permissible J-1 activities by occupational field. Event planning falls under the Business, Finance and Management or Tourism and Hospitality fields. Your training objectives must fit the designated category to pass sponsor review and avoid delays at consular processing.
Event Planner jobs are hiring across the US. Find yours.
Find Event Planner JobsEvent Planner J-1 Visa: Frequently Asked Questions
Which J-1 program category applies to event planners?
It depends on where you are in your career. If you're currently enrolled in a degree program related to hospitality, marketing, or event management, the J-1 Intern category covers your placement. If you've completed your degree or equivalent professional training within the past 12 months, the J-1 Trainee category applies instead. Each category has distinct maximum program lengths and training plan requirements.
Who actually sponsors my J-1 visa as an event planner?
The visa sponsor is a U.S. Department of State-designated sponsor organization, not the employer hosting you. Organizations such as Cultural Vistas, AIPT, or CIEE issue the DS-2019 form and monitor program compliance. Your host employer, such as a hotel group or corporate events department, is the workplace where you train. The employer is the host, but the designated sponsor carries the legal sponsorship responsibility.
How do I find U.S. employers open to hosting J-1 event planners?
Use Migrate Mate to search for event industry roles at U.S. employers that are familiar with J-1 exchange visitor requirements. Larger hospitality groups, convention and trade show operators, and corporate event management firms tend to have HR processes that can accommodate the training plan approval and sponsor coordination steps that a standard hire does not require.
Does the J-1 Trainee program carry a two-year home residency requirement?
Some J-1 participants are subject to a two-year home-country physical presence requirement after their program ends, which bars changing to most other visa statuses or obtaining a green card until the requirement is fulfilled or waived. Whether it applies to you depends on whether your home country appears on the Exchange Visitor Skills List and whether your program was government-funded. Check your DS-2019 for the relevant notation.
What does the J-1 training plan need to include for an event planner role?
The training plan, submitted to your designated sponsor organization for approval, must outline specific skills you'll develop month by month, such as venue sourcing, vendor negotiation, on-site coordination, and post-event analysis. It must connect your prior education or work experience to each training objective, demonstrate that you'll return home with skills not obtainable there, and be signed by the host employer's supervisor.
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