J-1 Visa Operations Coordinator Jobs
Operations Coordinator roles in the United States are accessible to exchange visitors through J-1 visa sponsorship, most commonly under the Trainee or Intern program categories. These positions let you build hands-on operational experience with a U.S. host employer while a State Department-designated sponsor organization administers your visa and issues your DS-2019.
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Get Access To All JobsSummary of Position
Assists the Associate Director of Careers, Internships & Co-ops in managing the daily operations of STEM Careers, Internships & Co-ops within the STEM Professional Services unit. This position interfaces regularly with students, faculty, and staff with a strong emphasis on student engagement. Supports current STEM students in all aspects of career development, including creating individualized career development plans, coordinating internship and co-operative education experiences, and assisting with the transcription of internship, co-op, and research experience for undergraduates (REU) experiences within the college. Provides STEM alumni with guidance on career assessment, career exploration, job search strategies, and graduate school options. Contributes to workshops, career-related programs, and professional development initiatives; collaborates with institutional partners as needed; and assists with the administration of grants.
Position Information
Essential Functions and Responsibilities:
Career Advising:
- Counsel students and alumni on career planning, including self-assessment, networking, and skills development; advise students and alumni about current market trends regarding job searching. Conduct appointments and hold weekly walk-in hours.
- Research and develop expertise in distinct practice areas or market segments related to student majors.
- Advise students individually and in groups on career decision-making and preparing for appropriate cooperative education and internship opportunities related to their major, potential graduate school programs and/or career goals.
- Educate students on the difference between paid internships/co-ops/REUs and for-credit internships; help students decide on the best options for their career development, including offers in the decision-making process, connecting students with current opportunities, and providing follow up assistance to employers in the recruiting timeframe.
- Assist with creating and maintaining digital and physical materials for the STEM Professional Services Unit.
Internship, Co-op, and REU Management:
- Administer and maintain program guidelines for both student and employer participants; identify existing opportunities within the university with the potential to convert to internships.
- Review syllabi, work assignments, and finalize all paperwork as related to the experiential learning experience; assist with course overrides and registration.
- Track, analyze, and report data related to co-op and internship activities; provide data as requested.
- Guide student assistants on collecting documents, filing paperwork, contacting and following up with students for missing information and creation of contracts.
- Direct and advise students on issues that arise during experiences and consult with employer supervisors to resolve issues; direct students to additional resources on campus when the situation arises.
Programming and Events:
- Develop and implement programming including orientations, workshops, presentations and other related to co-op and internships, and research experience (REU’s) topics.
- Market programming via email, handouts, and classroom visits.
- Assist with ensuring events are listed on the STEM Professional Services calendar and on Handshake.
- Assist with special programs as they relate to the University, the College of STEM, STEM Professional Services and Careers, Internships & Co-ops.
- Representing the College of STEM, Professional Services, Dean’s office as needed for internal and external events.
Communication:
- Collaborate with faculty, staff, academic departments, academic advising, employers, and community partners.
- Provide information on policies and procedures.
- Partner with academic and research departments to capture information on existing internships, research, lab, and other experiential learning positions.
- Setting up and attending all meetings needed for various areas for either the College of STEM or the STEM Professional Services Unit.
Documentation and Record Management:
- Maintain detailed records on student appointments and programming.
- Maintain updated Microsoft Outlook calendar; assist with overseeing general office email inboxes; answers all phone calls and email correspondence in a timely manner.
- Maintaining student notes and files on the Handshake database.
- Provide technical support for efficient use of the Handshake database and coordinate database activities for Careers, Internships & Co-ops and the STEM Professional Services Unit.
Other Functions and Responsibilities:
- Assists with training new hires.
- Performs other duties as assigned and/or required.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday through Friday. Based on programming, occasional evening and weekend availability is required.
Supervision Exercised: May exercise supervision over student employees.
Reports to: Associate Director STEM Career Internships and Co-ops
Qualifications and Competencies
Required Certifications, Training, and/or Licensures: None
Knowledge, Skills, and Abilities:
Knowledge of: University policies and procedures; office practices and procedures; department/division goals and objectives; department/division policies and procedures; workplace safety practices and procedures; English grammar and spelling; records management; office management.
Skill in: use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.
Ability to: define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships.
(*) Developed after employment.
Minimum Qualifications
At least a bachelor’s degree in science, technology, engineering or mathematics (STEM), education, business or a related field; one year of related experience.
Preferred Qualifications:
A master’s degree in science, technology, engineering or mathematics (STEM), education, business or a relevant discipline. At least one year of experience specifically in career services or working in a collegiate setting.
Summary of Position
Assists the Associate Director of Careers, Internships & Co-ops in managing the daily operations of STEM Careers, Internships & Co-ops within the STEM Professional Services unit. This position interfaces regularly with students, faculty, and staff with a strong emphasis on student engagement. Supports current STEM students in all aspects of career development, including creating individualized career development plans, coordinating internship and co-operative education experiences, and assisting with the transcription of internship, co-op, and research experience for undergraduates (REU) experiences within the college. Provides STEM alumni with guidance on career assessment, career exploration, job search strategies, and graduate school options. Contributes to workshops, career-related programs, and professional development initiatives; collaborates with institutional partners as needed; and assists with the administration of grants.
Position Information
Essential Functions and Responsibilities:
Career Advising:
- Counsel students and alumni on career planning, including self-assessment, networking, and skills development; advise students and alumni about current market trends regarding job searching. Conduct appointments and hold weekly walk-in hours.
- Research and develop expertise in distinct practice areas or market segments related to student majors.
- Advise students individually and in groups on career decision-making and preparing for appropriate cooperative education and internship opportunities related to their major, potential graduate school programs and/or career goals.
- Educate students on the difference between paid internships/co-ops/REUs and for-credit internships; help students decide on the best options for their career development, including offers in the decision-making process, connecting students with current opportunities, and providing follow up assistance to employers in the recruiting timeframe.
- Assist with creating and maintaining digital and physical materials for the STEM Professional Services Unit.
Internship, Co-op, and REU Management:
- Administer and maintain program guidelines for both student and employer participants; identify existing opportunities within the university with the potential to convert to internships.
- Review syllabi, work assignments, and finalize all paperwork as related to the experiential learning experience; assist with course overrides and registration.
- Track, analyze, and report data related to co-op and internship activities; provide data as requested.
- Guide student assistants on collecting documents, filing paperwork, contacting and following up with students for missing information and creation of contracts.
- Direct and advise students on issues that arise during experiences and consult with employer supervisors to resolve issues; direct students to additional resources on campus when the situation arises.
Programming and Events:
- Develop and implement programming including orientations, workshops, presentations and other related to co-op and internships, and research experience (REU’s) topics.
- Market programming via email, handouts, and classroom visits.
- Assist with ensuring events are listed on the STEM Professional Services calendar and on Handshake.
- Assist with special programs as they relate to the University, the College of STEM, STEM Professional Services and Careers, Internships & Co-ops.
- Representing the College of STEM, Professional Services, Dean’s office as needed for internal and external events.
Communication:
- Collaborate with faculty, staff, academic departments, academic advising, employers, and community partners.
- Provide information on policies and procedures.
- Partner with academic and research departments to capture information on existing internships, research, lab, and other experiential learning positions.
- Setting up and attending all meetings needed for various areas for either the College of STEM or the STEM Professional Services Unit.
Documentation and Record Management:
- Maintain detailed records on student appointments and programming.
- Maintain updated Microsoft Outlook calendar; assist with overseeing general office email inboxes; answers all phone calls and email correspondence in a timely manner.
- Maintaining student notes and files on the Handshake database.
- Provide technical support for efficient use of the Handshake database and coordinate database activities for Careers, Internships & Co-ops and the STEM Professional Services Unit.
Other Functions and Responsibilities:
- Assists with training new hires.
- Performs other duties as assigned and/or required.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday through Friday. Based on programming, occasional evening and weekend availability is required.
Supervision Exercised: May exercise supervision over student employees.
Reports to: Associate Director STEM Career Internships and Co-ops
Qualifications and Competencies
Required Certifications, Training, and/or Licensures: None
Knowledge, Skills, and Abilities:
Knowledge of: University policies and procedures; office practices and procedures; department/division goals and objectives; department/division policies and procedures; workplace safety practices and procedures; English grammar and spelling; records management; office management.
Skill in: use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.
Ability to: define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships.
(*) Developed after employment.
Minimum Qualifications
At least a bachelor’s degree in science, technology, engineering or mathematics (STEM), education, business or a related field; one year of related experience.
Preferred Qualifications:
A master’s degree in science, technology, engineering or mathematics (STEM), education, business or a relevant discipline. At least one year of experience specifically in career services or working in a collegiate setting.
See all 6+ Operations Coordinator jobs
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship as an Operations Coordinator
Document your operational experience precisely
Trainee category applications require a detailed training plan showing prior relevant work or education. Map your operations experience to specific functional areas like procurement, logistics, or process improvement so your designated sponsor can build a compliant DS-2019.
Search for J-1-aligned roles on Migrate Mate
Filter by operations titles and J-1 compatibility on Migrate Mate to find U.S. employers already familiar with hosting exchange visitors. Targeting hosts with prior J-1 experience shortens the training plan negotiation and reduces the risk of a host withdrawing late.
Verify the host employer meets placement requirements
Your designated sponsor must approve the host organization before issuing a DS-2019. Confirm the employer has a physical U.S. worksite, carries adequate liability insurance, and can assign a qualified supervisor to sign and monitor your training plan throughout the program.
Check whether your role triggers the home residency requirement
Operations Coordinator positions funded by your home government or involving specialized skills covered by a skills list can carry a two-year home residency requirement after your J-1 ends. Identify this before accepting an offer, since it affects any future U.S. visa or status.
Use O*NET to anchor your training plan skill categories
Designated sponsors expect training plans to align with recognized occupational competencies. Pull the Operations Coordinator occupation profile from O*NET and use its task and skill descriptors to frame each training phase, which makes sponsor review faster and more straightforward.
Negotiate your start date around DS-2019 processing time
Designated sponsors typically need two to four weeks to issue a DS-2019 after approving your training plan. Build that window into your offer timeline so your consular appointment can follow without compressing the 30-day grace period before your program start date.
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Find Operations Coordinator JobsOperations Coordinator J-1 Visa: Frequently Asked Questions
Which J-1 program category fits an Operations Coordinator role?
The Trainee category covers operations professionals who have a degree or at least one year of post-secondary education plus one year of relevant work experience outside the United States. Current students completing an operations-related degree may qualify under the Intern category instead, which requires enrollment or graduation within the previous 12 months. The category determines your DS-2019 eligibility, so confirm placement with your designated sponsor before your host employer finalizes an offer.
Who actually sponsors the J-1 visa for an Operations Coordinator position?
The visa sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas or AIPT, not the hiring employer. The employer acts as your host and provides the operational training environment, but the designated sponsor issues your DS-2019, approves the training plan, and handles all SEVIS compliance. This distinction matters because your host can withdraw an offer without affecting your relationship with the designated sponsor.
How do I find U.S. employers that will host a J-1 Operations Coordinator?
Use Migrate Mate to search for operations roles at U.S. employers already familiar with J-1 exchange visitor arrangements. Hosts that have worked with designated sponsors before understand the training plan requirements and move through the approval process faster. Avoid targeting employers that have no prior J-1 experience, since they often underestimate the administrative steps involved and delay or cancel the engagement.
What goes into the training plan for an Operations Coordinator J-1 application?
Your designated sponsor will require a formal training plan, typically using Form DS-7002, that breaks the program into phases covering specific operational competencies like supply chain coordination, vendor management, workflow analysis, or ERP system administration. Each phase needs a timeline, measurable objectives, and a named supervisor. The host employer completes most of this with guidance from your sponsor, but you should review it to make sure the phases reflect genuine skill development rather than routine task repetition.
Can an Operations Coordinator on a J-1 visa change host employers mid-program?
Changing host employers during an active J-1 program requires your designated sponsor's approval and a revised DS-2019 reflecting the new host organization. The new employer must meet all placement requirements and agree to a compliant training plan before the transfer is authorized. If the new role differs substantially from your original program category, your sponsor may require a new application rather than a simple amendment, which can create a gap in your authorized status.
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