Mid Level Lead Executive Assistant Jobs
Mid level lead executive assistant jobs call for professionals ready to own complex calendars and cross-functional projects, mentor coordinators, and anticipate executive needs with minimal direction. Openings run across Technology & Software, Consulting & Professional Services, and Healthcare & Medical Services, with 44% remote or hybrid availability, and employers like Gartner, Datadog, and Paylocity hiring at this level now.
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Job Description:
The Executive Legal Assistant will provide comprehensive administrative, office, event planning, and legal support while helping ensure the office runs smoothly and efficiently. The ideal candidate is proactive, organized, discreet, and comfortable wearing multiple hats. The successful candidate will have excellent secretarial and organizational skills, be able to effectively prioritize tasks and meet deadlines in a fast-paced environment, and have strong written and oral communication skills. Familiarity with law, legal procedures and protocols, and court systems is also required. If you have outstanding interpersonal and leadership skills, a strong work ethic, and the ability to provide exceptional service to our team and clients, we hope you will apply.
Key Responsibilities
Administrative Support:
Provide comprehensive administrative assistance to legal teams, including managing calendars, scheduling appointments, and organizing meetings.
Document Preparation:
Draft, review, and revise legal documents, correspondence, and reports under the direction of attorneys to ensure accuracy and compliance with legal standards.
File Management:
Organize and maintain both electronic and paper legal files, ensuring all documentation is up-to-date and easily accessible for review and court proceedings.
Client Communication:
Act as a liaison between attorneys and clients, facilitating communication and addressing inquiries to maintain strong client relationships.
Travel Coordination:
Arrange travel for attorneys, including booking flights and accommodations, and preparing itineraries for business trips or court appearances.
Event Planning:
Assist in planning and coordinating events from start to finish, communicate with vendors, venues, and suppliers to confirm arrangements, track event budgets and process invoices, manage guest lists, RSVPs, and registration processes; assist with marketing and promotional materials (if applicable), provide on-site support during events and troubleshoot minor issues.
Qualifications
- 3+ years of experience as a legal assistant, executive assistant in a law firm, or similar legal setting
- Strong knowledge of legal terminology and court filing procedures
- Technology: Microsoft Office Suite, CARET
- Exceptional written and verbal communication skills
- Strong organizational and time-management abilities
- High level of professionalism, discretion, and confidentiality
- Ability to work independently in a small team environment
- Must be located in Syracuse New York
Job Description:
The Executive Legal Assistant will provide comprehensive administrative, office, event planning, and legal support while helping ensure the office runs smoothly and efficiently. The ideal candidate is proactive, organized, discreet, and comfortable wearing multiple hats. The successful candidate will have excellent secretarial and organizational skills, be able to effectively prioritize tasks and meet deadlines in a fast-paced environment, and have strong written and oral communication skills. Familiarity with law, legal procedures and protocols, and court systems is also required. If you have outstanding interpersonal and leadership skills, a strong work ethic, and the ability to provide exceptional service to our team and clients, we hope you will apply.
Key Responsibilities
Administrative Support:
Provide comprehensive administrative assistance to legal teams, including managing calendars, scheduling appointments, and organizing meetings.
Document Preparation:
Draft, review, and revise legal documents, correspondence, and reports under the direction of attorneys to ensure accuracy and compliance with legal standards.
File Management:
Organize and maintain both electronic and paper legal files, ensuring all documentation is up-to-date and easily accessible for review and court proceedings.
Client Communication:
Act as a liaison between attorneys and clients, facilitating communication and addressing inquiries to maintain strong client relationships.
Travel Coordination:
Arrange travel for attorneys, including booking flights and accommodations, and preparing itineraries for business trips or court appearances.
Event Planning:
Assist in planning and coordinating events from start to finish, communicate with vendors, venues, and suppliers to confirm arrangements, track event budgets and process invoices, manage guest lists, RSVPs, and registration processes; assist with marketing and promotional materials (if applicable), provide on-site support during events and troubleshoot minor issues.
Qualifications
- 3+ years of experience as a legal assistant, executive assistant in a law firm, or similar legal setting
- Strong knowledge of legal terminology and court filing procedures
- Technology: Microsoft Office Suite, CARET
- Exceptional written and verbal communication skills
- Strong organizational and time-management abilities
- High level of professionalism, discretion, and confidentiality
- Ability to work independently in a small team environment
- Must be located in Syracuse New York
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Find JobsMid Level Lead Executive Assistant Job Market
Who's Hiring
- Gartner44
- Datadog41
- Paylocity26
- RELEX Solutions26
- Jobot25
Top Industries Hiring
- Technology & Software463
- Consulting & Professional Services112
- Healthcare & Medical Services65
- Insurance52
- Banking & Financial Services44
Mid Level Lead Executive Assistant Jobs: Frequently Asked Questions
How do I get a mid level lead executive assistant job?
Position your experience around ownership, not just task completion. Highlight moments where you managed competing executive priorities, drove a process improvement, or took initiative without being asked. Applications that show concrete outcomes, such as streamlining a scheduling system or coordinating a high-stakes offsite, stand out over resumes that simply list duties. Tailor your materials to the executive's industry and communication style.
Which companies hire mid level lead executive assistants?
Companies hiring mid level lead executive assistants right now include Gartner, Datadog, and Paylocity, based on current listings on Migrate Mate as of November 2026. Hiring at this level tends to come from growth-stage companies scaling their executive teams and large enterprises replacing experienced assistants who have moved into chief of staff or operations roles.
Are there remote mid level lead executive assistant jobs?
Yes, though availability varies by industry and executive preference. About 44% of mid level lead executive assistant openings are remote or hybrid as of November 2026, with hybrid arrangements most common at companies where executives split time between office and travel. Fully remote roles exist but often require a stronger history of independent judgment and proactive communication.
How do I move up to a mid level lead executive assistant role?
Moving from entry level into a mid level role means building a reputation for proactive ownership. Focus on taking on more complex tasks before being asked, volunteering to lead smaller projects, and documenting the measurable impact of your work. Deepening expertise in a specific executive function, such as board meeting coordination or investor relations support, accelerates the transition and distinguishes you from generalists.
Which industries hire the most mid level lead executive assistants?
Mid Level lead executive assistant roles concentrate in Technology & Software, Consulting & Professional Services, and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring at this level because their executives manage high volumes of stakeholder relationships, frequent travel, and fast-moving decision cycles that require a seasoned assistant who can operate with significant autonomy.