Lead Scheduler Jobs
Lead Scheduler jobs are open across construction, healthcare, manufacturing, and utilities, from entry-level coordinator to senior and project lead, with specializations in workforce scheduling, resource planning, and production scheduling. Find a role that fits below and apply directly.
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University of Pittsburgh Physicians is hiring a full-time Lead Surgery Scheduler to support the Department of Gastroenerology in Oakland, PA. In this position, you will work Monday-Friday during daylight hours assisting with scheduling patients for procedures and office visits and processing faxes and incoming patient calls.
The ideal candidate will be reliable, have strong computer navigations skills, and be able to work independently. Previous administrative experience in a healthcare environment is strongly preferred.
Responsibilities:
- Provide patients with pre and postoperative instruction according to service specific guidelines. Schedule post-operative appointments and appointments to review testing ordered by physician.
- May participate in interview and onboarding activities of surgery schedulers as requested.
- Send/receive patient medical records in accordance with Health Insurance. Obtain lab/x-ray reports, hospital notes, referral information, etc.
- Assists nurses with messages/triage/OR chart prep etc.
- Participates in the development and implementation of departmental goals, processes, and procedures. Participates with creation and implementation of departmental goals, processes and procedures.
- Ensure all billing and insurance information is current and accurate.
- Complete forms/requisitions as needed. Schedule appointments. Manages schedules and organizing patient flow. Verify insurance coverage and patient demographics. Prepare and managing charts to ensure information completed and filed appropriately.
- Answer and respond to all incoming telephone inquiries utilizing UPP customer service standards.
- Perform all responsibilities in a manner that demonstrates appropriate behavior towards staff, peers and other department personnel as defined in the departmental and UPMC/UPP job performance standards. Employee can be relied upon to work steadily and effectively and for punctuality and regularity of attendance. Stays late to cover clinical areas as needed
- Obtain pre-certification and/or referral prior to the date of the procedure. Ensure that informed consents are signed.
- Prepare patient rooms, set up instruments and equipment according to department protocol. Clean exam/procedure rooms, instruments and equipment between patient visits to maintain infection control. Clean according to scheduled maintenance program and keeping appropriate records.
- Accompany patients to exam/procedure room. Assist patients as needed with walking, transfers, dressing, collecting specimens, preparing for exam, etc. Collect patient information/history; taking vitals, performing screenings per provider guidelines. Relay instructions to patients/families. May provide more individualized patient/family education and supportive counseling as needed.
- Provides leadership for all surgery schedulers.
- Serves as a resource and mentor for new hires.
- Manage inventory of supplies; restocking exam/procedure rooms.
- Coordinate and schedule all necessary pre-testing and orders given by the attending physician(s).
- May provide performance feedback and input regarding employee development, as requested.
- Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
- Comply with requirements of appropriate regulatory agencies (i.e. OSHA, CLIA, PA Department of Health). Maintain strict confidentiality related to medical records and other data.
- Coordinate surgery cases and communicates with hospital personnel to obtain approval for hospital admissions.
- Coordinates workflow and assists with prioritization of daily work activities.
- Serves as a resource for staff by providing training, education, and guidance related to scheduling practices.
- High school diploma required.
- Completion of a medical assisting program or 4-5 years experience in a medical field.
- Proficiency in medical terminology preferred.
- Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures.
- General knowledge of computer software and practice management databases is required.
- Knowledge of the Epic practice management programs preferred.
- Strong organization, time management and interpersonal skills.
- Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees. Ability to deal compassionately and professionally with patients is essential.
- Ability to work independently and possess sound decision-making skills.
- Ability to prioritize work demands.
- Ability to consistently maintain confidentiality with regards to all job assignments and related information.
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
University of Pittsburgh Physicians is hiring a full-time Lead Surgery Scheduler to support the Department of Gastroenerology in Oakland, PA. In this position, you will work Monday-Friday during daylight hours assisting with scheduling patients for procedures and office visits and processing faxes and incoming patient calls.
The ideal candidate will be reliable, have strong computer navigations skills, and be able to work independently. Previous administrative experience in a healthcare environment is strongly preferred.
Responsibilities:
- Provide patients with pre and postoperative instruction according to service specific guidelines. Schedule post-operative appointments and appointments to review testing ordered by physician.
- May participate in interview and onboarding activities of surgery schedulers as requested.
- Send/receive patient medical records in accordance with Health Insurance. Obtain lab/x-ray reports, hospital notes, referral information, etc.
- Assists nurses with messages/triage/OR chart prep etc.
- Participates in the development and implementation of departmental goals, processes, and procedures. Participates with creation and implementation of departmental goals, processes and procedures.
- Ensure all billing and insurance information is current and accurate.
- Complete forms/requisitions as needed. Schedule appointments. Manages schedules and organizing patient flow. Verify insurance coverage and patient demographics. Prepare and managing charts to ensure information completed and filed appropriately.
- Answer and respond to all incoming telephone inquiries utilizing UPP customer service standards.
- Perform all responsibilities in a manner that demonstrates appropriate behavior towards staff, peers and other department personnel as defined in the departmental and UPMC/UPP job performance standards. Employee can be relied upon to work steadily and effectively and for punctuality and regularity of attendance. Stays late to cover clinical areas as needed
- Obtain pre-certification and/or referral prior to the date of the procedure. Ensure that informed consents are signed.
- Prepare patient rooms, set up instruments and equipment according to department protocol. Clean exam/procedure rooms, instruments and equipment between patient visits to maintain infection control. Clean according to scheduled maintenance program and keeping appropriate records.
- Accompany patients to exam/procedure room. Assist patients as needed with walking, transfers, dressing, collecting specimens, preparing for exam, etc. Collect patient information/history; taking vitals, performing screenings per provider guidelines. Relay instructions to patients/families. May provide more individualized patient/family education and supportive counseling as needed.
- Provides leadership for all surgery schedulers.
- Serves as a resource and mentor for new hires.
- Manage inventory of supplies; restocking exam/procedure rooms.
- Coordinate and schedule all necessary pre-testing and orders given by the attending physician(s).
- May provide performance feedback and input regarding employee development, as requested.
- Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
- Comply with requirements of appropriate regulatory agencies (i.e. OSHA, CLIA, PA Department of Health). Maintain strict confidentiality related to medical records and other data.
- Coordinate surgery cases and communicates with hospital personnel to obtain approval for hospital admissions.
- Coordinates workflow and assists with prioritization of daily work activities.
- Serves as a resource for staff by providing training, education, and guidance related to scheduling practices.
- High school diploma required.
- Completion of a medical assisting program or 4-5 years experience in a medical field.
- Proficiency in medical terminology preferred.
- Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures.
- General knowledge of computer software and practice management databases is required.
- Knowledge of the Epic practice management programs preferred.
- Strong organization, time management and interpersonal skills.
- Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees. Ability to deal compassionately and professionally with patients is essential.
- Ability to work independently and possess sound decision-making skills.
- Ability to prioritize work demands.
- Ability to consistently maintain confidentiality with regards to all job assignments and related information.
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Lead Scheduler Jobs by Experience Level
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Find Lead Scheduler JobsLead Scheduler Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in lead scheduler jobs.
- 3 or more years of scheduling, planning, or coordination experience in a relevant industry
- Proficiency with scheduling software such as Primavera P6, Microsoft Project, or similar platforms
- Demonstrated ability to manage multiple concurrent schedules and competing resource demands
- Strong communication skills for coordinating between field crews, project managers, and stakeholders
- Experience reading and interpreting construction documents, work orders, or production plans
- Associate or bachelor's degree in construction management, operations, business, or a related field
Tips for Your Lead Scheduler Job Search
Quantify your scheduling impact on your resume
Lead scheduler roles are won on proof, not titles. Replace vague bullets with specific outcomes: crews managed, projects delivered on time, or scheduling conflicts resolved. Hiring managers for these roles expect metrics that show you owned the schedule, not just maintained it.
List your scheduling software by name
Employers filter for tools before they read your summary. Name every platform you've used, from construction scheduling software to ERP and workforce management systems. Generic phrases like 'familiar with scheduling tools' cost you keyword matches in applicant tracking systems.
Apply early to roles that fit
Migrate Mate lists lead scheduler openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that match your industry context
Lead scheduler responsibilities differ sharply between a hospital, a construction site, and a factory floor. Filter openings by your industry background and read each posting for the operational environment. Applying where your context matches the employer's setting improves your callback rate.
Prepare a scenario answer about a scheduling conflict
Almost every lead scheduler interview includes a situational question about competing priorities or a last-minute resource change. Prepare one clear example from your experience: what the conflict was, how you resolved it, and what the outcome was. Walk through it in under two minutes.
Negotiate scope before you negotiate pay
Lead scheduler offers often come with ambiguous authority over crews, contractors, or cross-department coordination. Before accepting, clarify exactly which teams you own the schedule for and who has override authority. Scope disagreements after you start are harder to resolve than salary adjustments.
Lead Scheduler Jobs: Frequently Asked Questions
Which companies are hiring the most lead schedulers?
The companies hiring the most lead schedulers right now include Primoris Services Corporation, L3Harris, and Signature HealthCARE, with the largest share of openings in Texas, Florida, and New Jersey, based on current listings on Migrate Mate as of November 2026. Construction, utilities, and healthcare systems tend to post the highest volume of these roles year-round.
How many lead scheduler jobs are remote?
About 63% of lead scheduler openings are fully remote or hybrid as of November 2026, with remote work most common in roles focused on project scheduling, enterprise resource planning, and corporate workforce management. Roles tied to active job sites, hospital operations, or manufacturing floors are almost always on-site because the work requires direct coordination with field teams.
How do you become a lead scheduler?
Start in a scheduling coordinator or assistant planner role to build hands-on experience with scheduling systems and resource management. Develop proficiency in at least one industry-standard scheduling platform used in your target field. Take on progressively larger projects or crews to demonstrate you can manage competing priorities. Certifications in project management or planning strengthen your candidacy for senior and lead-level postings.
Can you get hired as a lead scheduler without much experience?
Moving into a lead scheduler role with limited experience is possible if you can show ownership of a scheduling function, even in a smaller setting. Coordinating schedules for a small team, managing a subcontractor calendar, or running shift coverage for a department counts as relevant experience. Pair that with software proficiency and a clear example of a scheduling problem you resolved to make your application competitive.
What does the lead scheduler interview process look like?
Most lead scheduler interviews include an initial screening call focused on your scheduling background and tools, followed by one or two in-depth interviews with a hiring manager or operations leader. Expect at least one scenario question about handling a scheduling conflict or resource shortage. Some employers in construction or healthcare include a practical component, such as reviewing a sample schedule or walking through how you would plan a project.
Where can I find and apply to lead scheduler jobs?
You can find and apply to lead scheduler jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your industry background and experience level, then apply directly to each one that fits.
See All 55 Lead Scheduler Jobs
Find roles that match your experience and apply in just a few clicks.
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