Medical Records Manager Jobs
Medical Records Manager jobs are open across hospitals, health systems, physician groups, and insurance organizations, from team-lead to director level, with specializations in EHR implementation, compliance, and release of information. Find a role that fits below and apply directly.
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INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
Medical Records Manager Jobs by Experience Level
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Find Medical Records Manager JobsMedical Records Manager Job Market
Who's Hiring
- US Department of Veterans Affairs15
- Centurion Health13
- Advantmed5
- BayCare Health System5
- Imperial Crest HealthCare Center5
Top Industries Hiring
- Healthcare & Medical Services
- Education
- Technology & Software
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in medical records manager jobs.
- RHIA or RHIT certification from AHIMA required or strongly preferred
- Proficiency with one or more major electronic health record platforms such as Epic or Cerner
- Knowledge of ICD-10 coding standards and medical terminology
- Experience managing release of information and HIPAA compliance programs
- Bachelor's degree in health information management or a related field
- Supervisory or team-lead experience within a health information department
Tips for Your Medical Records Manager Job Search
Tailor your resume to EHR systems
List every electronic health record platform you've worked in by name, including version if you know it. Hiring managers screen for specific systems, and a vague mention of 'EHR experience' won't get you past an applicant tracking system.
Lead with your RHIA or RHIT credential
Put your credential abbreviation directly after your name in the resume header. Medical records manager postings almost always list RHIA or RHIT as a minimum, and recruiters confirm credentials before reading further.
Apply early to roles that fit
Migrate Mate lists medical records manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by bed count or setting
A 20-bed critical access hospital and a 600-bed academic medical center require different skills and workloads. Filter your search by facility type so your cover letter addresses the actual scope of the role, not a generic version of it.
Prepare audit-focused interview answers
Interviewers frequently ask how you've handled a failed audit, a documentation backlog, or a HIPAA breach response. Prepare two or three specific examples with outcomes, because behavioral questions dominate medical records manager interviews.
Negotiate start date around go-live windows
If a facility has an EHR implementation or migration scheduled, your leverage is higher than usual. Ask during offer conversations whether a system transition is planned, then position your onboarding around it to demonstrate strategic value from day one.
Medical Records Manager Jobs: Frequently Asked Questions
Which companies are hiring the most medical records managers?
US Department of Veterans Affairs, Centurion Health, and Advantmed are hiring the most medical records managers right now, with openings concentrated in California, Texas, and New York, based on current listings on Migrate Mate as of November 2026. Large health systems and regional hospital networks account for the majority of active postings.
How many medical records manager jobs are remote?
About 23% of medical records manager openings are fully remote or hybrid as of November 2026, reflecting broader adoption of cloud-based EHR platforms that allow off-site access. Release of information, coding oversight, and compliance functions are most likely to be offered as remote or hybrid arrangements, while roles requiring direct supervision of on-site staff tend to remain in person.
How do you become a medical records manager?
Start by earning a degree in health information management or a closely related field, then sit for the RHIT or RHIA exam through AHIMA. Build hands-on experience in a health information department, working through roles like coder, ROI specialist, or HIM analyst. From there, move into a supervisory position and demonstrate competency with EHR systems, audit processes, and compliance programs before applying for manager-level openings.
Can you get a medical records manager job with little experience?
Some facilities hire candidates into an associate or assistant HIM manager role if they hold an RHIT credential and have two to three years of department experience, even without prior management responsibility. Smaller practices and critical access hospitals are more likely to promote from within or accept candidates who lack a full management background, especially if you've led a project, trained staff, or served as a department lead in some capacity.
What does the medical records manager interview process look like?
Most employers run two to three rounds, starting with a phone or video screen conducted by HR to confirm credentials and basic qualifications. A second round with the HIM director or VP of Health Informatics typically includes behavioral questions about audit responses, staff management, and HIPAA incident handling. Some organizations add a final round with a panel from compliance, IT, or clinical leadership, particularly if the role involves an EHR migration or accreditation preparation.
Where can I find and apply to medical records manager jobs?
You can find and apply to medical records manager jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your credentials, experience level, and preferred setting, then apply directly to each listing that fits.
See All 340+ Medical Records Manager Jobs
Find roles that match your experience and apply in just a few clicks.
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