Entry Level Medical Records Supervisor Jobs
New grad medical records supervisor jobs welcome recent graduates and entry level candidates with zero to two years of experience, where a strong internship background or hands-on coursework in health information management can matter more than a long resume. Most openings are on-site roles across Education, Healthcare & Medical Services, and Airlines, with employers like Inova Health, Aventiqo, and UC Health hiring at this level now.
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Showing 5 of 18+ Entry Level Medical Records Supervisor jobs
INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
See All 18 Entry Level Medical Records Supervisor Jobs
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- Education
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- Technology & Software
- Government & Public Sector
Entry Level Medical Records Supervisor Jobs: Frequently Asked Questions
How do I get an entry level medical records supervisor job?
Start by earning a credential in health information management, such as a Registered Health Information Technician designation, which signals foundational competency to hiring managers. Internship experience in medical records coding, filing, or EHR systems gives you a concrete edge. Entry level postings at this level typically look for familiarity with ICD coding, HIPAA compliance basics, and electronic health record platforms like Epic or Cerner.
Which companies hire entry level medical records supervisors?
Companies hiring entry level medical records supervisors right now include Inova Health, Aventiqo, and UC Health, based on current listings on Migrate Mate as of November 2026. At this stage, hospital systems, outpatient clinics, and healthcare staffing firms tend to post the most openings welcoming candidates with limited supervisory experience.
Are there remote entry level medical records supervisor jobs?
Yes, though most postings at this level are still on-site or hybrid rather than fully remote. About 50% of entry level medical records supervisor openings are remote or hybrid as of November 2026, reflecting the growing use of cloud-based EHR systems that allow records work to be done off-site, even for supervisory support roles.
Are these new grad medical records supervisor jobs?
Yes, many of these postings are new grad and junior roles that explicitly welcome candidates with zero to two years of experience, including recent graduates and career changers. A new grad posting typically accepts an internship, practicum, or relevant coursework in lieu of full-time history, and may list a portfolio of coding or records projects as an acceptable substitute for prior supervisory experience.
Which industries hire the most entry level medical records supervisors?
Entry Level medical records supervisor roles concentrate in Education, Healthcare & Medical Services, and Airlines, based on current listings on Migrate Mate as of November 2026. These sectors drive hiring at this level because they maintain large patient record volumes and need qualified junior staff to support compliance, audit, and documentation workflows.