Medical Scheduler Jobs
Medical Scheduler jobs are open across hospitals, physician groups, outpatient clinics, and specialty practices, at every level from entry-level to senior and lead, with specializations in multi-provider scheduling, referral coordination, and prior authorization. See the openings below and apply to the ones that match your experience.
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Job Overview
Cypress Cardiology is seeking a friendly, organized, and dependable Medical Office Scheduler / Patient Checkout Coordinator to join our growing cardiology practice in Flint, Michigan.
The ideal candidate will have excellent communication and organizational skills, a positive attitude, and the ability to multitask in a busy medical office environment. This position plays an important role in ensuring patients receive excellent service while keeping daily office operations running smoothly.
We are looking for a team player who enjoys working with patients and coworkers and takes pride in providing a welcoming and professional experience.
Key Responsibilities
- Schedule patient appointments, follow-up visits, and diagnostic testing.
- Manage patient checkout, ensuring follow-up appointments and testing are scheduled before patients leave.
- Coordinate appointments for echocardiograms, stress tests, vascular ultrasounds, and other cardiac testing.
- Assist with scheduling referrals and coordinating appointments with outside medical facilities.
- Answer incoming telephone calls and assist patients with scheduling questions.
- Verify and update patient demographic and insurance information.
- Collect copayments and outstanding patient balances when applicable.
- Maintain accurate patient records and scheduling information in the electronic medical records (EMR) system.
- Communicate effectively with physicians, medical assistants, and other office staff to coordinate patient care.
- Assist with appointment confirmations, cancellations, and rescheduling.
- Provide general administrative support to ensure efficient daily office operations.
- Maintain patient confidentiality and comply with HIPAA regulations.
Qualifications
- Previous experience working in a medical office preferred.
- Experience with medical scheduling and patient checkout strongly preferred.
- Familiarity with electronic medical records (EMR) systems.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple tasks in a fast-paced environment.
- Professional, friendly, and compassionate approach when interacting with patients.
- Dependable, punctual, and able to work effectively as part of a team.
- Basic knowledge of medical terminology and health insurance procedures is an asset.
What We Offer
- Full-time employment in an established cardiology practice.
- Friendly, supportive, and professional work environment.
- Opportunity to work closely with an experienced medical team.
- Competitive compensation based on qualifications and experience.
Pay: $18.00 - $25.00 per hour
Expected hours: 36.0 per week
Benefits:
- Health insurance
Work Location: In person
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Find Medical Scheduler JobsMedical Scheduler Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in medical scheduler jobs.
- One or more years of medical scheduling or patient access experience in a clinical setting
- Proficiency with practice management or electronic health record software such as Epic or Athenahealth
- Knowledge of insurance verification, referral processing, and prior authorization workflows
- Strong phone communication skills and ability to manage high inbound and outbound call volume
- High school diploma or equivalent required, with preference for medical office or healthcare administration coursework
- Familiarity with ICD-10 and CPT coding basics to support accurate appointment type selection
Tips for Your Medical Scheduler Job Search
Tailor your resume to scheduling systems
List the specific practice management software you've used, such as Epic, Athenahealth, or NextGen, by name. Hiring managers scan for these tools immediately, and a generic 'proficient in scheduling software' line won't get you past the first screen.
Highlight prior authorization experience separately
Many medical scheduler postings treat prior auth as a distinct skill from general scheduling. If you've handled insurance verifications or pre-cert calls, give that work its own bullet on your resume rather than burying it under a broader duty.
Apply early to roles that fit
Migrate Mate lists medical scheduler openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by specialty type
Orthopedics, oncology, and behavioral health schedulers face very different workflows and volume expectations. Target postings in specialties where you have direct experience, since employers in high-volume or complex specialties rarely train from scratch.
Prepare for scenario-based interview questions
Interviewers for scheduling roles frequently ask how you'd handle a double-booked provider, an angry patient, or a last-minute cancellation. Rehearse two or three specific examples from past jobs so your answers are concrete, not theoretical.
Negotiate start dates and shift expectations early
Medical schedulers are often hired to cover specific shift windows, including early mornings, evenings, or rotating weekends. Clarify schedule expectations before you accept an offer so there are no surprises on day one.
Medical Scheduler Jobs: Frequently Asked Questions
Which companies are hiring the most medical schedulers?
Summit Health, X-Ray Associates of NM, and True Health are hiring the most medical schedulers right now, with openings concentrated in Ohio, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Large health systems and multi-specialty physician groups tend to post the highest volume of openings consistently.
How many medical scheduler jobs are remote?
About 17% of medical scheduler openings are fully remote or hybrid as of November 2026, with remote roles most common in call-center-style scheduling hubs, referral coordination, and insurance authorization work. Positions that require in-person patient intake or front-desk coverage remain predominantly on-site.
How do you become a medical scheduler?
Most medical schedulers start by completing a high school diploma and gaining front-desk or customer service experience, ideally in a healthcare setting. From there, learning a common EHR platform through on-the-job training or a community college medical office program gives you a competitive edge. A certified medical administrative assistant credential can help you stand out for roles at larger health systems.
Can you get a medical scheduler job with little or no experience?
Yes, many clinics and outpatient practices hire entry-level schedulers and train them on their specific systems. Strong phone skills, attention to detail, and any customer-facing work history, even outside healthcare, make a credible foundation. Applying to smaller independent practices or urgent care centers tends to yield more entry-level openings than large hospital systems, which often require prior clinical office experience.
What does the medical scheduler interview process look like?
Most employers start with a brief phone screen focused on scheduling software familiarity and availability for required shift hours. A second interview, often with the office manager or department lead, typically includes scenario questions about handling scheduling conflicts, difficult patients, or high call volume. Some practices ask candidates to complete a short typing or data-entry assessment before or during the in-person stage.
Where can I find and apply to medical scheduler jobs?
You can find and apply to medical scheduler jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and specialty background, then apply directly to each listing that fits. New positions are added regularly, so checking back frequently gives you the best shot at catching recently posted openings.
See All 113+ Medical Scheduler Jobs
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