Office Secretary Jobs in California
Office Secretary jobs in California are in steady demand, with openings concentrated in legal services, healthcare administration, government agencies, and corporate offices at every level from entry-level receptionist-secretary through senior executive support roles. The heaviest hiring is in Los Angeles, San Francisco, and San Diego, where established employers such as Kaiser Permanente, the University of California system, and Deloitte maintain large administrative workforces across multiple locations. The most sought-after specialties in California right now are legal secretary support, medical office administration, and executive assistant functions tied to tech-sector headquarters. Find a role that fits below and apply directly.
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Showing 5 of 23+ Office Secretary jobs
INTRODUCTION
Laughlin Falbo Levy & Moresi, LLP ("LFLM"), a workers' compensation defense firm, seeks a Legal Secretary to work in its busy Orange County office. The ideal candidate will have a firm grasp on the English language (verbal, written, grammar and editing skills), with keen attention to detail. Prior legal and or workers' compensation experience is preferred, including EAMS filings, strong computer skills, transcription, calendaring, trial preparation, and ability to support busy attorneys. The successful candidate must observe the confidentiality of client and firm matters.
ROLE AND RESPONSIBILITIES
Position is full-time, and offers benefits (health/dental/life/LTD and vacation/sick). Send e-mail with resume and references. Only respond if you have relevant experience. No phone calls, please. Compensation DOE.
BASIC QUALIFICATIONS
- Firm grasp on the English language (verbal, written, grammar and editing skills)
- Keen attention to detail
- Prior legal and or workers' compensation experience preferred
- Experience with EAMS filings
- Strong computer skills
- Transcription experience
- Calendaring experience
- Trial preparation experience
- Ability to support busy attorneys
- Must observe the confidentiality of client and firm matters
PREFERRED QUALIFICATIONS
- None specified
LOCATION
Work Location: Hybrid remote in Costa Mesa, CA 92626
COMPENSATION
- Pay: $55,000.00 - $65,000.00 per year
BENEFITS
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Vision insurance
LFLM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, gender orientation, or any unlawful factor.
Job Type: Full-time
INTRODUCTION
Laughlin Falbo Levy & Moresi, LLP ("LFLM"), a workers' compensation defense firm, seeks a Legal Secretary to work in its busy Orange County office. The ideal candidate will have a firm grasp on the English language (verbal, written, grammar and editing skills), with keen attention to detail. Prior legal and or workers' compensation experience is preferred, including EAMS filings, strong computer skills, transcription, calendaring, trial preparation, and ability to support busy attorneys. The successful candidate must observe the confidentiality of client and firm matters.
ROLE AND RESPONSIBILITIES
Position is full-time, and offers benefits (health/dental/life/LTD and vacation/sick). Send e-mail with resume and references. Only respond if you have relevant experience. No phone calls, please. Compensation DOE.
BASIC QUALIFICATIONS
- Firm grasp on the English language (verbal, written, grammar and editing skills)
- Keen attention to detail
- Prior legal and or workers' compensation experience preferred
- Experience with EAMS filings
- Strong computer skills
- Transcription experience
- Calendaring experience
- Trial preparation experience
- Ability to support busy attorneys
- Must observe the confidentiality of client and firm matters
PREFERRED QUALIFICATIONS
- None specified
LOCATION
Work Location: Hybrid remote in Costa Mesa, CA 92626
COMPENSATION
- Pay: $55,000.00 - $65,000.00 per year
BENEFITS
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Vision insurance
LFLM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, gender orientation, or any unlawful factor.
Job Type: Full-time
See All 23 Office Secretary Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
Find Office Secretary JobsOffice Secretary Jobs by City in California
Where California roles are concentrated, by current openings.
Office Secretary Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
- Jobot5
- Legal Aid Foundation of Los Angeles2
- VITAS Healthcare2
- AHMC Healthcare1
- Archdiocese of Los Angeles1
Top Industries Hiring
- Law & Legal Services5
- Staffing & Recruiting5
- Healthcare & Medical Services3
- Education2
- Automotive1
What California Employers Look For
The qualifications that appear most often in office secretary jobs across California.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- One to three years of administrative or clerical experience in a professional office setting
- Strong written and verbal communication skills for correspondence and scheduling
- Experience managing calendars, coordinating meetings, and handling multi-line phone systems
- Familiarity with document management systems and basic database or CRM software
- Associate degree or completion of an accredited office administration certificate program preferred
Office Secretary Jobs in California: Frequently Asked Questions
How do you become a office secretary in California?
California does not require a state-issued license to work as an office secretary, so the path centers on education and demonstrated skills. Most employers prefer candidates who have completed an associate degree or a certificate in office administration, business administration, or a related field from a California community college. Building proficiency in standard office software, earning a Microsoft Office Specialist credential, and gaining experience through internships or temp agency placements are the concrete steps that move candidates into permanent roles quickly.
How much do office secretaries make in California?
Office secretaries in California earn a median of about $55,400 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $38,060 for the lowest 10% to over $78,170 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire office secretarys in California?
Employers hiring office secretarys in California right now include Jobot, Legal Aid Foundation of Los Angeles, and VITAS Healthcare, based on current listings on Migrate Mate as of June 2026. California's large healthcare networks, public university systems, county government offices, and major professional services firms generate particularly consistent demand for office secretarial support across multiple locations statewide.
Which California cities have the most office secretary jobs?
Los Angeles, Santa Monica, and Fresno have the most office secretary openings in California, reflecting where the state's largest concentrations of corporate headquarters, healthcare systems, legal firms, and government offices are based. Los Angeles drives volume through its entertainment, legal, and healthcare industries, while San Francisco's tech and financial sectors sustain steady demand, and San Diego's biotech, defense, and university employers anchor hiring in the south.
Are there remote office secretary jobs in California?
Yes, but they're less common than in purely digital roles, since office secretaries often handle on-site coordination, physical mail, and in-person reception duties. About 22% of office secretary openings tied to California are remote or hybrid as of June 2026, with remote arrangements most often attached to scheduling, data entry, correspondence management, and executive calendar support functions that can be performed entirely through cloud-based tools.
How can I get hired as a office secretary in California with little or no experience?
The most realistic entry path is through California's community college office administration programs, many of which include externship placements with local employers. Large California employers such as county government offices, UC and CSU campuses, and regional hospital networks regularly hire administrative clerks and receptionist-to-secretary trainees who step into full secretary roles within a year. Completing a Microsoft Office Specialist certification and applying to temp-to-hire positions through staffing agencies that serve California's legal and healthcare sectors gives candidates without direct experience a measurable edge over other applicants.
Where can I find and apply to office secretary jobs in California?
You can find and apply to office secretary jobs in California on Migrate Mate, which lists current California openings updated regularly. Search for roles that match your experience level and preferred location, then apply directly to the ones that fit.
See All 23 Office Secretary Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
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