Office Secretary Jobs in New York
Office Secretary jobs in New York are in steady demand, with openings concentrated in finance, healthcare, legal services, and real estate across a market that ranks among the most active in the country for administrative professionals at every level from entry-level clerk to executive secretary. New York City, Buffalo, and Albany generate the largest share of postings, with major employers such as NYU Langone Health, JPMorgan Chase, and New York-Presbyterian consistently hiring. The most sought-after specialties include legal secretarial support, medical office coordination, and executive administrative assistance. Find a role that fits below and apply directly.
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Position Summary:
Direct the business affairs of the Office of the Secretary, which functions as the administrative arm of the Secretary of the University; maintains custody of the seal, charter, and bylaws of the University; and is responsible for ensuring accurate records of the proceedings of the Board of Trustees and the University Senate. Play a crucial role in the preparation for and execution of successful and purposeful Trustee and Senate meetings, working with senior leadership to organize Trustee and Senate related matters in line with the University’s strategic priorities. Serve as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties relating to the Board of Trustees to ensure smooth functioning of all Board of Trustees operations. Oversee and manage the preparation for University Senate meetings. Serve as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders to foster effective relations and relationships in support of shared organizational goals and outcomes. Supervise staff. The Board and Senate functions of the role have a dual reporting structure to the Chief of Staff in the Office of the President.
Qualifications:
Required Education:
Bachelor's Degree
Preferred Education:
Master's Degree or Juris Doctorate (J.D.)
Required Experience:
7+ years relevant experience, or an equivalent combination of education and experience. Must include experience supporting senior executives and/or Board members, planning and implementing various activities and special events, managing support staff, developing and implementing office policies, and administering budgets and operations.
Preferred Experience:
7+ years relevant experience in an academic or corporate environment.
Required Skills, Knowledge and Abilities:
Proven ability to handle multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Strong organizational, interpersonal, influence, and problem solving skills, including the ability to apply critical reasoning, creativity, and flexibility to develop and implement holistic and actionable solutions to complex work situations. Demonstrated ability to develop, implement, and interpret policies and procedures and effectively communicate sensitive information verbally and in writing to a diverse population. Good judgment, tact, diplomacy, discretion, and ability to maintain confidences are essential. Ability to work in a fast-paced and dynamic environment.
Additional Information:
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $170,000.00 to USD $210,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
Position Summary:
Direct the business affairs of the Office of the Secretary, which functions as the administrative arm of the Secretary of the University; maintains custody of the seal, charter, and bylaws of the University; and is responsible for ensuring accurate records of the proceedings of the Board of Trustees and the University Senate. Play a crucial role in the preparation for and execution of successful and purposeful Trustee and Senate meetings, working with senior leadership to organize Trustee and Senate related matters in line with the University’s strategic priorities. Serve as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties relating to the Board of Trustees to ensure smooth functioning of all Board of Trustees operations. Oversee and manage the preparation for University Senate meetings. Serve as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders to foster effective relations and relationships in support of shared organizational goals and outcomes. Supervise staff. The Board and Senate functions of the role have a dual reporting structure to the Chief of Staff in the Office of the President.
Qualifications:
Required Education:
Bachelor's Degree
Preferred Education:
Master's Degree or Juris Doctorate (J.D.)
Required Experience:
7+ years relevant experience, or an equivalent combination of education and experience. Must include experience supporting senior executives and/or Board members, planning and implementing various activities and special events, managing support staff, developing and implementing office policies, and administering budgets and operations.
Preferred Experience:
7+ years relevant experience in an academic or corporate environment.
Required Skills, Knowledge and Abilities:
Proven ability to handle multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail. Strong organizational, interpersonal, influence, and problem solving skills, including the ability to apply critical reasoning, creativity, and flexibility to develop and implement holistic and actionable solutions to complex work situations. Demonstrated ability to develop, implement, and interpret policies and procedures and effectively communicate sensitive information verbally and in writing to a diverse population. Good judgment, tact, diplomacy, discretion, and ability to maintain confidences are essential. Ability to work in a fast-paced and dynamic environment.
Additional Information:
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $170,000.00 to USD $210,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
See All 95 Office Secretary Jobs in New York
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Find Office Secretary JobsOffice Secretary Jobs by City in New York
Where New York roles are concentrated, by current openings.
Office Secretary Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
- NYU Langone Health75
- Glens Falls Hospital2
- Jobot2
- Mount Sinai Health System2
- New York University2
Top Industries Hiring
- Education80
- Healthcare & Medical Services6
- Staffing & Recruiting2
- Technology & Software2
- Government & Public Sector1
What New York Employers Look For
The qualifications that appear most often in office secretary jobs across New York.
- High school diploma or associate degree in office administration or a related field
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Prior experience with scheduling, correspondence, and records management
- Strong written and verbal communication skills for a professional office environment
- Familiarity with office management software or electronic records systems
- Ability to handle confidential documents and multi-line phone systems accurately
Office Secretary Jobs in New York: Frequently Asked Questions
How do you become a office secretary in New York?
Most employers in New York hire office secretarys with at least a high school diploma, though an associate degree in office administration, business, or a related field strengthens your candidacy. New York does not require a state-issued license for general office secretarial work. Legal secretary roles in New York law firms often expect familiarity with court filing procedures, while medical office positions may prefer candidates with a medical terminology certificate from a New York community college or vocational program.
How much do office secretaries make in New York?
Office secretaries in New York earn a median of about $49,600 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $37,330 for the lowest 10% to over $64,840 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire office secretarys in New York?
Employers hiring office secretarys in New York right now include NYU Langone Health, Glens Falls Hospital, and Jobot, based on current listings on Migrate Mate as of June 2026. New York's dense concentration of law firms, hospital systems, and financial institutions means consistent year-round hiring across the state.
Which New York cities have the most office secretary jobs?
New York, Garden City, and East Patchogue have the most office secretary openings in New York. New York City leads by a wide margin because of its concentration of corporate headquarters, law firms, and major hospital networks, while Buffalo and Albany generate consistent demand through healthcare systems, state government offices, and regional financial services employers.
Are there remote office secretary jobs in New York?
Yes, but they're less common than in purely digital roles, since office secretary work often involves on-site coordination, mail handling, and direct support for staff. About 2% of office secretary openings tied to New York are remote or hybrid as of June 2026, with hybrid arrangements more prevalent at corporate and financial employers in New York City. Scheduling, correspondence, and data entry duties tend to be the functions most often handled off-site.
How can I get hired as a office secretary in New York with little or no experience?
The most realistic entry path is applying for receptionist or administrative clerk roles at large New York employers such as hospital networks, law firms, or state agencies, where turnover creates openings for candidates without extensive experience. NYU Langone, New York State government offices, and major New York City law firms regularly hire entry-level administrative staff and provide on-the-job training. Earning a medical terminology certificate or a notary public commission in New York gives candidates a concrete edge over equally inexperienced applicants.
Where can I find and apply to office secretary jobs in New York?
You can find and apply to office secretary jobs in New York on Migrate Mate, which lists current openings from employers across the state. Search the listings for roles that match your experience and location, then apply directly to the ones that fit.
See All 95 Office Secretary Jobs in New York
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