Entry Level Onboarding Specialist Jobs
New grad onboarding specialist jobs are open to recent graduates and entry level candidates with zero to two years of experience, where a strong internship background or hands-on HR coursework can carry more weight than a lengthy resume. Most openings mix on-site and remote settings across Healthcare & Medical Services, Insurance, and Law & Legal Services, with employers like Kestra Financial, Ochsner Health, and Select Medical hiring at this level now.
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Showing 5 of 10+ Entry Level Onboarding Specialist jobs
INTRODUCTION
The Case Doesn't Start in Court. It Starts With You. When a new client signs on with Shegerian & Associates, they're trusting us with one of the hardest moments of their working life. As our Onboarding Specialist, you turn "we'll take your case" into a fully built file ready for the team to fight. We're California's premier plaintiff side employment law firm, and we're looking for someone who treats the details like they matter, because they do.
ROLE AND RESPONSIBILITIES
Guide new clients through onboarding and prepare matters for Case Management and attorney review
Draft and send retainer agreements and answer client questions
Collect evidence, case information, and personnel files from the defendant
Follow up on every outstanding document until the file is complete
Track critical deadlines, including Tort Claims Act (TCA), Statute of Limitations (SOL), and Right to Sue (RTS)
Keep case files, trackers, and timelines organized and current
This description captures the primary nature and level of work for this role. Additional duties, responsibilities, and qualifications may apply beyond those listed here.
BASIC QUALIFICATIONS
1+ year of legal intake, client services, or administrative experience (Preferred)
Fluent in Spanish and English (Preferred)
Exceptional attention to detail and organization
Proficiency in Microsoft (MS) Word, Excel, and Customer Relationship Management (CRM) software
* Commitment to strict client confidentiality
PREFERRED QUALIFICATIONS
You're meticulous by default and your follow through is automatic
You never let a deadline get close
You stay calm and warm with anxious or overwhelmed clients
You communicate clearly in writing and on the phone
* You take ownership and don't wait to be told what's next
WHY SHEGERIAN & ASSOCIATES
You won't find a more passionate, driven team. The work is meaningful, the standards are high, and the people around you will push you to be better. If you want a role where what you do every day actually matters, this is it.
BENEFITS
Hourly pay: $24-$25 BOE
Workplace: In-person
INDUSTRY-LEADING BENEFITS
Firm pays 100% of premiums for dental and vision
Firm pays 100% of all Silver-level medical plans
Firm contributes approximately 10% toward retirement (3% Safe Harbor + 7% Profit Sharing)
$500 annual FSA contribution
* Time for Life: Accrual of 80 hours of PTO (additional 40 hours on 3rd anniversary), 40 hours sick pay, plus your birthday off as a fully paid day.
INTRODUCTION
The Case Doesn't Start in Court. It Starts With You. When a new client signs on with Shegerian & Associates, they're trusting us with one of the hardest moments of their working life. As our Onboarding Specialist, you turn "we'll take your case" into a fully built file ready for the team to fight. We're California's premier plaintiff side employment law firm, and we're looking for someone who treats the details like they matter, because they do.
ROLE AND RESPONSIBILITIES
Guide new clients through onboarding and prepare matters for Case Management and attorney review
Draft and send retainer agreements and answer client questions
Collect evidence, case information, and personnel files from the defendant
Follow up on every outstanding document until the file is complete
Track critical deadlines, including Tort Claims Act (TCA), Statute of Limitations (SOL), and Right to Sue (RTS)
Keep case files, trackers, and timelines organized and current
This description captures the primary nature and level of work for this role. Additional duties, responsibilities, and qualifications may apply beyond those listed here.
BASIC QUALIFICATIONS
1+ year of legal intake, client services, or administrative experience (Preferred)
Fluent in Spanish and English (Preferred)
Exceptional attention to detail and organization
Proficiency in Microsoft (MS) Word, Excel, and Customer Relationship Management (CRM) software
* Commitment to strict client confidentiality
PREFERRED QUALIFICATIONS
You're meticulous by default and your follow through is automatic
You never let a deadline get close
You stay calm and warm with anxious or overwhelmed clients
You communicate clearly in writing and on the phone
* You take ownership and don't wait to be told what's next
WHY SHEGERIAN & ASSOCIATES
You won't find a more passionate, driven team. The work is meaningful, the standards are high, and the people around you will push you to be better. If you want a role where what you do every day actually matters, this is it.
BENEFITS
Hourly pay: $24-$25 BOE
Workplace: In-person
INDUSTRY-LEADING BENEFITS
Firm pays 100% of premiums for dental and vision
Firm pays 100% of all Silver-level medical plans
Firm contributes approximately 10% toward retirement (3% Safe Harbor + 7% Profit Sharing)
$500 annual FSA contribution
* Time for Life: Accrual of 80 hours of PTO (additional 40 hours on 3rd anniversary), 40 hours sick pay, plus your birthday off as a fully paid day.
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- Insurance
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Entry Level Onboarding Specialist Jobs: Frequently Asked Questions
How do I get an entry level onboarding specialist job?
Entry level onboarding specialist roles look for candidates who can manage checklists, communicate clearly, and stay organized under competing deadlines. Internship experience in HR, recruiting coordination, or office administration gives you a real edge. Familiarity with HRIS platforms, even from a course or practicum, strengthens your application. Tailor your resume to show attention to detail and any experience guiding people through a process from start to finish.
Which companies hire entry level onboarding specialists?
Companies hiring entry level onboarding specialists right now include Kestra Financial, Ochsner Health, and Select Medical, based on current listings on Migrate Mate as of November 2026. At this level, you'll find openings across fast-growing startups building out their people operations, large enterprises scaling their HR teams, and staffing firms that onboard high volumes of new hires on a rolling basis.
Are there remote entry level onboarding specialist jobs?
Yes, though availability varies by employer and the systems they use. About 33% of entry level onboarding specialist openings are remote or hybrid as of November 2026, making this one of the more flexible entry points in HR. Roles tied to virtual onboarding programs or cloud-based HRIS tools tend to be the most remote-friendly for candidates just starting out.
Are these new grad onboarding specialist jobs?
Yes, many of these are new grad, recent graduate, and junior roles suited to candidates with little to no professional experience. A new grad friendly posting typically welcomes zero to two years of experience, accepts internship or co-op work as a substitute, or asks for a portfolio or coursework in lieu of a full work history. Look for postings that list internships, practicums, or relevant coursework as qualifying credentials.
Which industries hire the most entry level onboarding specialists?
Entry Level onboarding specialist roles concentrate in Healthcare & Medical Services, Insurance, and Law & Legal Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to hire at the entry level because they manage large or frequently rotating workforces, making structured new-hire onboarding a continuous operational need rather than an occasional one.