Entry Level Onboarding Specialist Jobs
New grad onboarding specialist jobs are open to recent graduates and entry level candidates with zero to two years of experience, where a strong internship background or hands-on HR coursework can carry more weight than a lengthy resume. Most openings mix on-site and remote settings across Healthcare & Medical Services, with employers like Open Dealer Exchange, Appalachian Regional Healthcare, and Vitra Health hiring at this level now.
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- Address employee inquiries, concerns, and needs promptly, directing them to the appropriate HR or management personnel as necessary.
- Maintain and update employee records in HR databases with a high level of accuracy, ensuring compliance with data privacy regulations.
- Ensure HR practices and policies comply with all applicable labor laws and regulations; participate in audits and reporting as required.
- Utilize HR systems and tools for tasks related to data entry, tracking, and reporting.
- Provide system support and troubleshooting assistance to employees.
- Assist with the implementation of performance management processes, including performance reviews and employee development plans.
- Generate reports on HR metrics, such as turnover, retention rates, and onboarding success rates, to support departmental goals.
Specialized Responsibilities
Compensation Offers:
- Work closely with the HR team to assess market competitiveness for roles within the organization, contributing to equitable and attractive compensation packages.
- Collaborate with hiring managers to develop competitive job offers in line with the organization’s compensation philosophy, budget, and candidate qualifications.
- Assist with salary benchmarking efforts by analyzing internal and external pay scales and presenting data-driven recommendations for salary adjustments and offers.
- Facilitate the offer process by coordinating offer letters, extending verbal offers, and addressing candidate questions regarding benefits, compensation, and career growth opportunities.
- Ensure that all offer-related documentation is accurate, complies with organizational policies, and is securely stored.
- Oversee the onboarding process for new hires, including the facilitation of pre-employment paperwork, background checks, and orientation scheduling.
- Develop and maintain a welcoming experience for new employees, offering support throughout the onboarding journey and connecting them with resources, mentors, and HR contacts.
- Organize new hire orientation sessions, covering company culture, policies, benefits, and training requirements.
- Monitor completion of onboarding activities by tracking checklists, addressing any issues, and ensuring new hires have necessary tools and information to succeed.
- Conduct post-onboarding check-ins with new hires to gauge their satisfaction and address early-stage concerns to promote retention.
Education
- Bachelor’s Degree in Human Resources, Business Administration or related field preferred
Minimum Work Experience
- 2+ years in HR, with experience in recruitment, compensation, and/or employee onboarding preferred.
Required Skills, Knowledge, and Abilities
- Knowledge of HR best practices and familiarity with employment laws and regulations.
- Proficiency in HRIS software (Lawson, API and iCIMS preferred)
- Strong organizational and multitasking skills.
- Excellent communication skills, with the ability to build rapport with candidates and employees.
- Address employee inquiries, concerns, and needs promptly, directing them to the appropriate HR or management personnel as necessary.
- Maintain and update employee records in HR databases with a high level of accuracy, ensuring compliance with data privacy regulations.
- Ensure HR practices and policies comply with all applicable labor laws and regulations; participate in audits and reporting as required.
- Utilize HR systems and tools for tasks related to data entry, tracking, and reporting.
- Provide system support and troubleshooting assistance to employees.
- Assist with the implementation of performance management processes, including performance reviews and employee development plans.
- Generate reports on HR metrics, such as turnover, retention rates, and onboarding success rates, to support departmental goals.
Specialized Responsibilities
Compensation Offers:
- Work closely with the HR team to assess market competitiveness for roles within the organization, contributing to equitable and attractive compensation packages.
- Collaborate with hiring managers to develop competitive job offers in line with the organization’s compensation philosophy, budget, and candidate qualifications.
- Assist with salary benchmarking efforts by analyzing internal and external pay scales and presenting data-driven recommendations for salary adjustments and offers.
- Facilitate the offer process by coordinating offer letters, extending verbal offers, and addressing candidate questions regarding benefits, compensation, and career growth opportunities.
- Ensure that all offer-related documentation is accurate, complies with organizational policies, and is securely stored.
- Oversee the onboarding process for new hires, including the facilitation of pre-employment paperwork, background checks, and orientation scheduling.
- Develop and maintain a welcoming experience for new employees, offering support throughout the onboarding journey and connecting them with resources, mentors, and HR contacts.
- Organize new hire orientation sessions, covering company culture, policies, benefits, and training requirements.
- Monitor completion of onboarding activities by tracking checklists, addressing any issues, and ensuring new hires have necessary tools and information to succeed.
- Conduct post-onboarding check-ins with new hires to gauge their satisfaction and address early-stage concerns to promote retention.
Education
- Bachelor’s Degree in Human Resources, Business Administration or related field preferred
Minimum Work Experience
- 2+ years in HR, with experience in recruitment, compensation, and/or employee onboarding preferred.
Required Skills, Knowledge, and Abilities
- Knowledge of HR best practices and familiarity with employment laws and regulations.
- Proficiency in HRIS software (Lawson, API and iCIMS preferred)
- Strong organizational and multitasking skills.
- Excellent communication skills, with the ability to build rapport with candidates and employees.
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Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
Entry Level Onboarding Specialist Jobs: Frequently Asked Questions
How do I get an entry level onboarding specialist job?
Entry level onboarding specialist roles look for candidates who can manage checklists, communicate clearly, and stay organized under competing deadlines. Internship experience in HR, recruiting coordination, or office administration gives you a real edge. Familiarity with HRIS platforms, even from a course or practicum, strengthens your application. Tailor your resume to show attention to detail and any experience guiding people through a process from start to finish.
Which companies hire entry level onboarding specialists?
Companies hiring entry level onboarding specialists right now include Open Dealer Exchange, Appalachian Regional Healthcare, and Vitra Health, based on current listings on Migrate Mate as of July 2026. At this level, you'll find openings across fast-growing startups building out their people operations, large enterprises scaling their HR teams, and staffing firms that onboard high volumes of new hires on a rolling basis.
Are there remote entry level onboarding specialist jobs?
Yes, though availability varies by employer and the systems they use. About 100% of entry level onboarding specialist openings are remote or hybrid as of July 2026, making this one of the more flexible entry points in HR. Roles tied to virtual onboarding programs or cloud-based HRIS tools tend to be the most remote-friendly for candidates just starting out.
Are these new grad onboarding specialist jobs?
Yes, many of these are new grad, recent graduate, and junior roles suited to candidates with little to no professional experience. A new grad friendly posting typically welcomes zero to two years of experience, accepts internship or co-op work as a substitute, or asks for a portfolio or coursework in lieu of a full work history. Look for postings that list internships, practicums, or relevant coursework as qualifying credentials.
Which industries hire the most entry level onboarding specialists?
Entry Level onboarding specialist roles concentrate in Healthcare & Medical Services, based on current listings on Migrate Mate as of July 2026. These sectors tend to hire at the entry level because they manage large or frequently rotating workforces, making structured new-hire onboarding a continuous operational need rather than an occasional one.