Operations Coordinator Jobs in Costa Mesa, CA

Z SUPPLY is an established California Women’s lifestyle apparel brand leading the space for casual, comfortable style. Based in the heart of Orange County, we are passionate about staying true to our roots while delivering effortless, feel-good fashion. We are a team of passionate and motivated creatives who work collaboratively to create clothing that makes our customers feel cool and confident. At Z SUPPLY, our departments work cross-functionally enabling everyone to further their knowledge and expertise in an inclusive and supportive environment that is committed to a healthy work/life balance, peer mentorship, and maintaining and building relationships within our community.

JOB OVERVIEW

We’re looking for a highly organized and detail-oriented Temporary Creative Operations Coordinator to support the day-to-day functions of our Creative team. This temporary position has been established to assist with a maternity leave coverage within the company that will last approximately 6 to 8 months and may have an opportunity to transition into a permanent role. In this role, you will play a critical part in keeping projects and timelines running smoothly across multiple workstreams. You will partner closely with cross-functional teams to ensure alignment, streamline processes and support production needs from pre- to post-production.

Position Title: CREATIVE OPERATIONS COORDINATOR - Temporary 6 to 8 Months

Position Type: Full Time / Salary Exempt

Reporting To: Project Manager

Location: Z SUPPLY Headquarters – Costa Mesa, CA

Work Type: HYBRID, 4 Days In Office / Remote 1-2 Days

POSITION DUTIES / RESPONSIBILITIES

• Support the day-to-day workflow of the Creative team, ensuring projects stay organized and on track
• Manage weekly agendas, hot lists and creative feedback deadlines
• Maintain and organize files across DAM systems (Global Edit, Google Drive, and Frame.io)
• Ensure proper file management, naming conventions and version control
• Maintain and update project timelines and workflows in Asana
• Manage communication with external retouching, editing, and video production partners to ensure postproduction deliverables are reviewed and approved on time
• Oversee the completion of all creative assets for any GTM campaigns
• Distribute content to appropriate internal teams and end users
• Assist with content audits, asset clean-ups, and ongoing library maintenance
• Track post-production workflows including priority image selects

QUALIFICATIONS / EXPERIENCE / SKILLS / COMPETENCIES

• 1-3 years of experience in creative operations, asset management, or a related role (apparel or fashion industry preferred)
• Understanding of the photography asset creation process
• Process-driven mindset with ideas for improving efficiency
• Knowledge of Google Drive, Global Edit, Frame.io, or other Digital Asset Management platforms
• Strong organizational skills and obsessive attention to detail
• Clear communicator who enjoys working cross-functionally
• Positive, hard-working, handles pressure with a “can-do” approach
• Asana, Click up, Basecamp, and/or other Project Management tool knowledge preferred

PHYSICAL DEMANDS / WORK ENVIRONMENT

This is a hybrid office-based role requiring frequent sitting, standing, and walking. The position requires continual use of computers and office equipment, finger and eyesight dexterity and occasional lifting of items over 10-25 pounds. Work is primarily conducted in an air-conditioned office environment or home office setting with occasional outside weather conditions.

Z SUPPLY PERKS

At Z SUPPLY, departments work cross-functionally enabling everyone to further their knowledge and expertise in an inclusive, supportive environment that is committed to healthy work/life balance, peer mentorship, and community outreach. In addition to a collaborative and supportive culture, here are a few additional perks that are enjoyed by the Z SUPPLY team:

• Teams work a partial hybrid / remote schedule / half-day Fridays year-round
• Generous clothing discount
• New chic and modern offices located near top restaurants and shopping.
• Comprehensive health benefit package that includes medical, dental, and vision. Team members enjoy zero premium cost for select medical plans.
• 401K with annual company match
• Positive, collaborate company culture, company events

POSITION SALARY RANGE

$72,000 – $80,000 Annually

As required by applicable Pay Transparency laws, Z SUPPLY provides a range of compensation for roles that may be hired in locations under these requirements. To determine starting pay within the hiring range, we carefully consider a variety of factors, including primary work location, role/level, a candidate’s skills, experience, market demands, internal parity and other relevant factors. Flexibility outside of the salary range listed may be considered based on additional skills or qualifications a candidate may possess that may justify additional compensation. Company paid health benefits, PTO, bonus and other various company perks are not included in the salary range listed above and are considered additional compensation.