OPT Project Coordinator Jobs
Project Coordinator roles are a strong fit for F-1 OPT students with degrees in business, operations, or related fields. Most positions qualify as specialty occupations for H-1B visa sponsorship. Your 12-month OPT window, extendable to 36 months for STEM-adjacent roles, gives you real runway to prove yourself and secure long-term sponsorship.
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Get Access To All JobsJob ID: 1164287_RR00122489
Facility: NYU Grossman School of Medicine
Position Type: Full-Time/Regular
Shift: Day
Schedule: Monday-Friday; 9:00AM-5:00PM
Department: Research, Neurology-Epilepsy Center Div (S602), NYU Grossman School of Medicine
NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
Position Summary:
We have an exciting opportunity to join our team as a Project Coordinator. FACES (Finding A Cure for Epilepsy and Seizures) at NYU Langone Health is seeking a highly organized, detail-oriented Project Coordinator, supporting the planning and execution of fundraising, donor stewardship, patient support, and community engagement initiatives. This position plays an integral role in coordinating projects from start to finish while working closely with internal departments, donors, vendors, sponsors, and community partners. Reports to FACES Program Manager and works under general supervision.
Job Responsibilities:
- Provide administrative and operational support to the team in daily tasks and activities, including maintaining donor records, constituent files, preparing acknowledgements, and supporting day-to-day office operations.
- Complete transmittals and assist with gift processing and maintaining records through TRAX, the Blackbaud donor database.
- Maintain and update the FACES website to ensure timely and accurate information and accurately depict current and future events.
- Coordinate donor stewardship activities, event logistics, vendor and sponsor communications, registration, volunteer management, and procuring event materials.
- Lead the FACES Camp and College Scholarship programs including application tracking, award processing, and communications.
- Manage the day-to-day operations of the FACES Apartment Program, including inquiries, scheduling, bookings, and calendar management.
- Assist in planning and executing annual FACES fundraising and community events such as FACES Gala, Game Day, Epilepsy Conference, Peace of Mind Lecture Series, and more.
- Support the FACES team with donor solicitation letters, invitations, and any related print and electronic collateral materials for distribution through email and on-site advertising.
- Recruit, train, and manage event volunteers as needed.
- Support onsite event operations as needed.
- Manage multiple priorities and projects simultaneously while maintaining attention to detail.
- Perform other duties as needed to support the mission and growth of FACES.
Additional Position Specific Responsibilities:
Seasonal evening and occasional weekend work is required to support major community and fundraising events.
Strong organizational skills with the ability to prioritize competing deadlines and adapt in a fast-paced environment.
Capacity to manage multiple projects simultaneously while maintaining exceptional attention to detail.
Minimum Qualifications:
To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.
Preferred Qualifications:
Experience with donor databases (e.g. Blackbaud) or EPIC is preferred but not required.
Project/Program management experience preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
View Know Your Rights: Workplace discrimination is illegal.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 – $71,777.82 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here.
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
About NYU Langone Health
Be Where Everyone Is Dedicated to Exceptional Care
NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.
Our Hiring Process
Joining Our Team
Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.
Step 1
Apply Online
The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.
Step 2
Schedule Interviews
If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.
Step 3
Receive Offer
If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.
Step 4
Training & Orientation
You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.
Job ID: 1164287_RR00122489
Facility: NYU Grossman School of Medicine
Position Type: Full-Time/Regular
Shift: Day
Schedule: Monday-Friday; 9:00AM-5:00PM
Department: Research, Neurology-Epilepsy Center Div (S602), NYU Grossman School of Medicine
NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
Position Summary:
We have an exciting opportunity to join our team as a Project Coordinator. FACES (Finding A Cure for Epilepsy and Seizures) at NYU Langone Health is seeking a highly organized, detail-oriented Project Coordinator, supporting the planning and execution of fundraising, donor stewardship, patient support, and community engagement initiatives. This position plays an integral role in coordinating projects from start to finish while working closely with internal departments, donors, vendors, sponsors, and community partners. Reports to FACES Program Manager and works under general supervision.
Job Responsibilities:
- Provide administrative and operational support to the team in daily tasks and activities, including maintaining donor records, constituent files, preparing acknowledgements, and supporting day-to-day office operations.
- Complete transmittals and assist with gift processing and maintaining records through TRAX, the Blackbaud donor database.
- Maintain and update the FACES website to ensure timely and accurate information and accurately depict current and future events.
- Coordinate donor stewardship activities, event logistics, vendor and sponsor communications, registration, volunteer management, and procuring event materials.
- Lead the FACES Camp and College Scholarship programs including application tracking, award processing, and communications.
- Manage the day-to-day operations of the FACES Apartment Program, including inquiries, scheduling, bookings, and calendar management.
- Assist in planning and executing annual FACES fundraising and community events such as FACES Gala, Game Day, Epilepsy Conference, Peace of Mind Lecture Series, and more.
- Support the FACES team with donor solicitation letters, invitations, and any related print and electronic collateral materials for distribution through email and on-site advertising.
- Recruit, train, and manage event volunteers as needed.
- Support onsite event operations as needed.
- Manage multiple priorities and projects simultaneously while maintaining attention to detail.
- Perform other duties as needed to support the mission and growth of FACES.
Additional Position Specific Responsibilities:
Seasonal evening and occasional weekend work is required to support major community and fundraising events.
Strong organizational skills with the ability to prioritize competing deadlines and adapt in a fast-paced environment.
Capacity to manage multiple projects simultaneously while maintaining exceptional attention to detail.
Minimum Qualifications:
To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.
Preferred Qualifications:
Experience with donor databases (e.g. Blackbaud) or EPIC is preferred but not required.
Project/Program management experience preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
View Know Your Rights: Workplace discrimination is illegal.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 – $71,777.82 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here.
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
About NYU Langone Health
Be Where Everyone Is Dedicated to Exceptional Care
NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.
Our Hiring Process
Joining Our Team
Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.
Step 1
Apply Online
The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.
Step 2
Schedule Interviews
If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.
Step 3
Receive Offer
If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.
Step 4
Training & Orientation
You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.
See all 2,448+ OPT Project Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new OPT Project Coordinator Jobs.
Get Access To All JobsTips for Finding OPT Sponsorship as a Project Coordinator
Target employers with a history of H-1B sponsorship
Companies that have sponsored H-1B visas for Project Coordinators before are far more likely to do it again. Search Migrate Mate to find employers with verified sponsorship track records in project management and operations roles.
Frame your OPT timeline clearly from the start
Tell employers upfront that you have 12 months of OPT authorization, with potential STEM extension if eligible. Clarity removes ambiguity and signals professionalism. Employers who hesitate over visa timelines often just need accurate information.
Pursue a PMP or CAPM certification
A Project Management Professional or Certified Associate in Project Management credential signals serious commitment to the field. It also strengthens your H-1B case by demonstrating your role requires specialized knowledge beyond a generalist skill set.
Build experience with recognized project management tools
Hands-on proficiency in tools like Jira, Asana, or Microsoft Project makes you immediately useful to hiring teams. Demonstrable technical skills reinforce that your Project Coordinator role qualifies as a specialty occupation for visa purposes.
Report every job change to your DSO within 10 days
OPT requires that your employment remain related to your degree field. Switching roles or employers without updating your DSO and SEVIS record can jeopardize your status, even if the new role is a better fit.
Ask about sponsorship timelines during the offer stage
H-1B petitions must be filed months before your OPT expires. Raise the sponsorship conversation during offer negotiations, not after you start. Employers who sponsor need lead time, and early alignment prevents last-minute gaps in authorization.
Project Coordinator OPT: Frequently Asked Questions
Does a Project Coordinator role qualify as a specialty occupation for H-1B purposes?
It depends on how the role is defined. A Project Coordinator position that requires a bachelor's degree in business administration, engineering, or a specific technical field typically qualifies. Roles where any degree satisfies the requirement, regardless of field, face more scrutiny. Your employer's attorney will assess whether the job description supports the specialty occupation standard.
Can I work as a Project Coordinator on OPT if my degree is in a non-business field?
Yes, as long as the work is directly related to your degree field. A computer science graduate coordinating software development projects, or an engineering graduate managing construction timelines, can justify the connection. Your DSO will need to confirm the role fits your authorized field of study before you begin.
Where can I find Project Coordinator jobs that sponsor OPT and H-1B visas?
Migrate Mate is built specifically for F-1 OPT students and filters for employers open to visa sponsorship. Most general job boards don't surface sponsorship status clearly, which wastes time on applications that go nowhere. Browsing Migrate Mate lets you focus on companies that have already indicated willingness to work with international candidates.
How does the STEM OPT extension apply to Project Coordinator roles?
STEM OPT extensions require your degree to appear on the STEM Designated Degree Program List and your employer to be enrolled in E-Verify. Project Coordinator roles at technology or engineering firms can qualify if the underlying degree is STEM-designated. Operations, data analytics, or systems-focused PM roles with a STEM degree background are the most straightforward cases.
What happens to my OPT if my Project Coordinator contract ends before I find a new role?
OPT allows up to 90 days of unemployment for standard OPT, and up to 150 days total during STEM extension. If your contract ends, that unemployment clock starts immediately. Notify your DSO, update your SEVIS record, and begin your job search without delay. Exceeding the unemployment limit terminates your OPT authorization.