OPT Training Coordinator Jobs
Training Coordinator jobs are a strong fit for F-1 OPT students with backgrounds in education, human resources, or organizational development. Most roles qualify as specialty occupations under OPT work authorization, and employers in corporate training, healthcare, and higher education regularly hire international candidates for this position.
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Get Access To All JobsJob Description
Company: Wells Enterprises (a Ferrero Company)
Functional Area: Engineering
The Role
The Corporate Training Coordinator provides critical administrative and operational support for enterprise-wide training initiatives. This position serves as the primary Ariba resource for technical training, coordinating procurement, accounts payable, vendors, finance, and training stakeholders to ensure training activities are planned, funded, scheduled, and executed effectively. The role is responsible for proactive vendor management and compliance, maintaining the master technical training vendor record, coordinating training schedules and Outlook calendars, and managing the procurement and payment processes associated with technical training.
What You’ll Do
- Serve as the primary Ariba liaison for enterprise training, providing guidance and support to Procurement, Accounts Payable (AP), and other key stakeholders to ensure accurate, timely, and compliant procurement processes.
- Proactively manage technical training vendor setup, renewals, and compliance requirements to ensure vendors remain active, properly established, and aligned with enterprise procurement standards.
- Maintain and ensure the accuracy of the Master Technical Training Vendor Record, keeping vendor information current, complete, and aligned with enterprise requirements and training needs.
- Coordinate and maintain the scheduling of enterprise technical training, including Outlook calendar management, participant coordination, and logistical facilitation to ensure training is effectively planned and delivered.
- Manage Rapid Spend Assessments (RSAs), requisitions, and the pre-planning and processing of purchase orders and receipts, proactively addressing AP holds to ensure timely, accurate, and compliant financial processing for enterprise technical training.
- Partner with the Senior Grant Manager to identify, coordinate, and support strategic funding opportunities that enhance and expand enterprise technical training initiatives.
- Partner with Site Directors and Finance Analysts to develop, coordinate, and monitor annual enterprise technical training plans and budgets, ensuring alignment with business priorities, training needs, and financial objectives.
- Perform additional responsibilities and/or support special projects as assigned to support organizational priorities and the successful execution of enterprise training initiatives.
Qualifications
What You’ll Bring
- BS/BA Degree in Training and Development, Education, Business Administration or Organizational Development strongly preferred. Other combinations of experience and education that meet the minimum requirements may be substituted.
- Demonstrated extensive experience in administrative coordination, task management, and operational support, with a proven ability to manage multiple priorities, coordinate complex activities, and maintain a high level of accuracy and attention to detail.
- Experience managing time-sensitive processes, documentation, scheduling, financial transactions, and cross-functional communications is strongly preferred.
- The successful candidate will be highly organized, proactive, and detail-oriented, with the ability to anticipate needs, follow through on commitments, and effectively coordinate activities across multiple stakeholders and locations.
Wells Enterprises is an EEO/AA employer M/F/Vet/Dis
About us
Wells Enterprises, a Ferrero company, is one of the largest ice cream manufacturers in the United States and the maker of well-loved brands including Blue Bunny, Halo Top, Bomb Pop, and Blue Ribbon Classics and today Trolli, Butterfinger 100grand, Baby Ruth, Nutella and Kinder Bueno. Wells Enterprises is a 2 billion company employing 4,000 employees, across 4 production plants and 2 main hub locations, Chicago and Le Mars. Guided by innovation, quality, and a people-first mindset, Wells is committed to delighting consumers and developing exceptional teams. As part of the Ferrero Group, Wells combines its strong U.S. heritage with Ferrero’s global standards of excellence, offering a unique opportunity to grow within a dynamic, values-driven, and international environment. At Wells, our people—and their experience—sit at the heart of our ambition.
What We Offer
At Wells, we’re proud to support our employees with comprehensive benefits that enhance health, financial wellness, and include paid time off (PTO). Eligible employees may also receive an annual incentive bonus based on Company performance.
Job Description
Company: Wells Enterprises (a Ferrero Company)
Functional Area: Engineering
The Role
The Corporate Training Coordinator provides critical administrative and operational support for enterprise-wide training initiatives. This position serves as the primary Ariba resource for technical training, coordinating procurement, accounts payable, vendors, finance, and training stakeholders to ensure training activities are planned, funded, scheduled, and executed effectively. The role is responsible for proactive vendor management and compliance, maintaining the master technical training vendor record, coordinating training schedules and Outlook calendars, and managing the procurement and payment processes associated with technical training.
What You’ll Do
- Serve as the primary Ariba liaison for enterprise training, providing guidance and support to Procurement, Accounts Payable (AP), and other key stakeholders to ensure accurate, timely, and compliant procurement processes.
- Proactively manage technical training vendor setup, renewals, and compliance requirements to ensure vendors remain active, properly established, and aligned with enterprise procurement standards.
- Maintain and ensure the accuracy of the Master Technical Training Vendor Record, keeping vendor information current, complete, and aligned with enterprise requirements and training needs.
- Coordinate and maintain the scheduling of enterprise technical training, including Outlook calendar management, participant coordination, and logistical facilitation to ensure training is effectively planned and delivered.
- Manage Rapid Spend Assessments (RSAs), requisitions, and the pre-planning and processing of purchase orders and receipts, proactively addressing AP holds to ensure timely, accurate, and compliant financial processing for enterprise technical training.
- Partner with the Senior Grant Manager to identify, coordinate, and support strategic funding opportunities that enhance and expand enterprise technical training initiatives.
- Partner with Site Directors and Finance Analysts to develop, coordinate, and monitor annual enterprise technical training plans and budgets, ensuring alignment with business priorities, training needs, and financial objectives.
- Perform additional responsibilities and/or support special projects as assigned to support organizational priorities and the successful execution of enterprise training initiatives.
Qualifications
What You’ll Bring
- BS/BA Degree in Training and Development, Education, Business Administration or Organizational Development strongly preferred. Other combinations of experience and education that meet the minimum requirements may be substituted.
- Demonstrated extensive experience in administrative coordination, task management, and operational support, with a proven ability to manage multiple priorities, coordinate complex activities, and maintain a high level of accuracy and attention to detail.
- Experience managing time-sensitive processes, documentation, scheduling, financial transactions, and cross-functional communications is strongly preferred.
- The successful candidate will be highly organized, proactive, and detail-oriented, with the ability to anticipate needs, follow through on commitments, and effectively coordinate activities across multiple stakeholders and locations.
Wells Enterprises is an EEO/AA employer M/F/Vet/Dis
About us
Wells Enterprises, a Ferrero company, is one of the largest ice cream manufacturers in the United States and the maker of well-loved brands including Blue Bunny, Halo Top, Bomb Pop, and Blue Ribbon Classics and today Trolli, Butterfinger 100grand, Baby Ruth, Nutella and Kinder Bueno. Wells Enterprises is a 2 billion company employing 4,000 employees, across 4 production plants and 2 main hub locations, Chicago and Le Mars. Guided by innovation, quality, and a people-first mindset, Wells is committed to delighting consumers and developing exceptional teams. As part of the Ferrero Group, Wells combines its strong U.S. heritage with Ferrero’s global standards of excellence, offering a unique opportunity to grow within a dynamic, values-driven, and international environment. At Wells, our people—and their experience—sit at the heart of our ambition.
What We Offer
At Wells, we’re proud to support our employees with comprehensive benefits that enhance health, financial wellness, and include paid time off (PTO). Eligible employees may also receive an annual incentive bonus based on Company performance.
See all 51+ OPT Training Coordinator Jobs
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Get Access To All JobsTips for Finding OPT Sponsorship as a Training Coordinator
Target employers with established HR or L&D departments
Large organizations with dedicated learning and development teams are more likely to have OPT hiring experience. Companies like hospitals, universities, and Fortune 500 firms file work authorization paperwork regularly and won't be caught off guard by your status.
Connect your degree field directly to the role
OPT requires your job to relate to your degree. If your background is in education, psychology, or HR, frame your application around how your coursework prepared you for curriculum design, needs assessments, or employee onboarding programs specifically.
Emphasize STEM OPT eligibility if your degree qualifies
If your degree is in instructional design, information systems, or another STEM field, you may qualify for a 24-month STEM OPT extension. Mention this upfront with employers, as it gives them more runway before needing to file for H-1B visa sponsorship.
Prepare a one-paragraph OPT explainer for hiring managers
Many Training Coordinator hiring managers aren't immigration specialists. A brief written explanation of your OPT status, authorization end date, and STEM extension eligibility helps them move quickly without looping in legal teams for basic questions.
Highlight LMS and instructional tools experience prominently
Employers posting Training Coordinator roles prioritize candidates who know platforms like Workday Learning, Cornerstone, or Articulate 360. Specific tool proficiency signals you can contribute immediately, which reduces employer hesitation around the short onboarding timeline OPT students sometimes face.
Apply early relative to your OPT start date
Training Coordinator hiring cycles often run four to eight weeks from application to offer. Apply at least two months before your OPT authorization begins so your start date aligns with when you're legally permitted to work full time.
Training Coordinator OPT: Frequently Asked Questions
Does a Training Coordinator role qualify for OPT work authorization?
Yes, in most cases. OPT requires your employment to be directly related to your degree field. Training Coordinator roles typically qualify for students with degrees in human resources, education, organizational development, instructional design, or psychology. The connection between your degree and the job responsibilities needs to be demonstrable, so document how your coursework maps to core duties like curriculum development, facilitation, or performance assessment.
Can I work as a Training Coordinator on STEM OPT?
It depends on your degree. If you graduated with a STEM-designated degree, such as instructional design technology, information science, or industrial-organizational psychology, you may qualify for the 24-month STEM OPT extension after your initial 12-month period. This is a significant advantage when negotiating with employers, since it extends your authorized work period to three years total before H-1B sponsorship becomes necessary.
Do Training Coordinator employers commonly sponsor international workers?
Sponsorship rates vary by sector. Corporate training roles at large employers in healthcare, technology, and financial services tend to have more experience hiring and sponsoring international candidates. Nonprofit and small business employers are less consistent. Browse Training Coordinator roles on Migrate Mate to filter specifically for positions open to OPT candidates and identify which employers are actively hiring international applicants.
What happens to my OPT status if my Training Coordinator role ends?
F-1 OPT allows up to 90 days of cumulative unemployment during your authorization period. If your Training Coordinator position ends, you must find new qualifying employment before exhausting that limit or your OPT status becomes invalid. Report any employment changes to your Designated School Official promptly, and update your record in SEVIS. Starting a job search immediately after separation is critical to staying within the 90-day window.
Can I work as a contract or part-time Training Coordinator on OPT?
Yes. OPT permits part-time employment of at least 20 hours per week, and contract or temporary roles are allowed as long as the work is related to your degree. However, unpaid positions only count if they meet specific criteria. Some Training Coordinator contract roles are project-based, which is acceptable as long as each engagement is documented with your DSO and reflects qualifying work under your authorized field.