Payroll Administrator Jobs

Overview

Employment Opportunity

Payroll Administrator & Human Resources Clerk

Department: Finance / Administration
Location: Pauls Valley, Oklahoma
Position Type: Full-Time
Salary: Depending on Qualifications and Experience
Benefits: Competitive municipal employee benefits package

Position Summary

The City of Pauls Valley is seeking a dependable, detail-oriented, and experienced individual to serve as its Payroll Administrator & Human Resources Clerk.

This position will be primarily responsible for processing and maintaining accurate employee payroll records, ensuring compliance with applicable payroll laws, regulations, and City policies. The successful candidate may also assist with various human resources functions, including employee records, benefits administration, onboarding, and personnel-related activities.

Primary Responsibilities

• Process employee payroll accurately and in a timely manner.
• Maintain payroll records, including employee wages, hours worked, overtime, leave balances, deductions, and benefits.
• Ensure compliance with federal and state payroll requirements and applicable City policies.
• Administer payroll provisions of applicable collective bargaining agreements.
• Assist with payroll reporting, reconciliations, and year-end processing.
• Maintain confidential employee and personnel records.
• Assist with employee benefits, onboarding, and other human resources functions as assigned.
• Work cooperatively with City departments to resolve payroll and personnel-related questions.

Qualifications

Required:

• Previous experience processing payroll.
• Strong organizational skills and attention to detail.
• Working knowledge of payroll procedures, deductions, and reporting requirements.
• Proficiency with computers, spreadsheets, and payroll software.
• Ability to handle sensitive employee and financial information confidentially.
• Strong communication and customer service skills.

Preferred:

• Previous municipal government payroll experience is strongly preferred.
• Payroll experience with another governmental entity will also receive favorable consideration.
• Experience with Incode municipal financial and payroll software is a plus.
• Experience interpreting and administering collective bargaining agreements (union contracts) is a plus.
• Experience with employee benefits administration and human resources functions is desirable.
• Knowledge of public-sector retirement systems and payroll reporting is beneficial.

How to Apply

Interested applicants should submit a completed City employment application and résumé to:

City of Pauls Valley
PO Box 778

Pauls Valley Ok 73075

Application Deadline: Nov 30, 2026

The City of Pauls Valley is an Equal Opportunity Employer.

CITY OF PAULS VALLEY

Job Description

Payroll Administrator & Human Resources Clerk

Department: Finance / Administration
Employment Status: Full-Time
FLSA Classification: Salaried Position
Reports To: Finance Director or Designated Supervisor

General Purpose Administrator

Under general supervision, the Payroll & Human Resources Clerk performs specialized clerical, technical, and administrative duties related to municipal payroll processing, employee compensation, payroll records, and associated financial reporting.

The position is responsible for ensuring the accurate and timely processing of payroll in accordance with federal and state laws, City policies, applicable benefit plans, and collective bargaining agreements.

The employee may also provide administrative support for human resources functions, including personnel records, employee benefits, onboarding, and compliance activities.

Essential Duties and Responsibilities

1. Payroll Administration

• Prepare, process, and verify employee payroll for all assigned City departments.
• Review employee time records, overtime, paid leave, holiday pay, and other payroll-related information for accuracy.
• Calculate and process wages, payroll deductions, benefit contributions, garnishments, and other authorized adjustments.
• Maintain accurate employee payroll information, including pay rates, deductions, leave accruals, and employment status changes.
• Process payroll changes resulting from promotions, separations, salary adjustments, and other personnel actions.
• Reconcile payroll reports and coordinate with Finance staff to ensure proper accounting and general ledger entries.
• Prepare and maintain payroll records, reports, and documentation.
• Assist with quarterly and annual payroll reporting, including W-2 forms and applicable tax filings.
• Research and resolve payroll discrepancies and respond to employee payroll inquiries.

2. Municipal and Government Payroll Compliance

• Ensure payroll is processed in accordance with applicable federal and Oklahoma laws, regulations, and City policies.
• Maintain working knowledge of municipal payroll requirements and public-sector employment practices.
• Assist with reporting and payroll deductions related to applicable public employee retirement systems.
• Monitor and apply payroll provisions contained in collective bargaining agreements, including wages, overtime, leave, holiday pay, and other negotiated benefits.
• Coordinate with supervisors and department heads to ensure consistent application of payroll policies and contractual provisions.
• Maintain payroll records in accordance with applicable governmental records retention requirements.

3. Human Resources Support

Depending on experience, qualifications, and departmental needs, the employee may also perform the following duties:

• Maintain confidential personnel files and employee records.
• Assist with employee onboarding, orientation, and separation procedures.
• Process personnel action forms and maintain employee information.
• Assist with employee insurance, retirement, and other benefit programs.
• Track employee leave balances and assist with leave administration.
• Assist with recruitment activities, employment applications, and new-hire paperwork.
• Support compliance with applicable employment laws, personnel policies, and procedures.
• Assist with preparation of personnel reports and other administrative documentation.

4. General Administrative Responsibilities

• Provide courteous and professional assistance to employees, supervisors, and other City personnel.
• Maintain strict confidentiality of payroll, financial, and personnel information.
• Coordinate with Finance, Administration, and department heads to ensure accurate and timely information.
• Identify opportunities to improve payroll procedures, internal controls, and recordkeeping.
• Perform other related duties as assigned.

Minimum Qualifications

Education and Experience

• High school diploma or equivalent required.
• Demonstrated experience processing payroll required.
• Experience using computerized payroll systems and Microsoft Excel or comparable spreadsheet software required.
• An equivalent combination of education, training, and experience that provides the necessary knowledge and abilities may be considered.

Preferred Qualifications

• Municipal payroll experience is strongly preferred.
• Previous payroll experience with a county, state, school district, or other governmental organization is preferred.
• Experience using Encode payroll and financial management software is highly desirable.
• Experience working with and interpreting collective bargaining agreements is desirable.
• Experience with public employee retirement systems, employee benefits, and governmental payroll reporting is a plus.
• Experience performing human resources duties is preferred but not required.
• Additional education or training in accounting, payroll, business administration, or human resources is beneficial.

Required Knowledge, Skills, and Abilities

• Thorough understanding of payroll processing procedures and recordkeeping.
• Knowledge of payroll taxes, wage and hour requirements, deductions, and benefits.
• Ability to accurately calculate payroll amounts and reconcile financial information.
• Ability to interpret and apply payroll policies, procedures, and applicable labor agreement provisions.
• Strong attention to detail and commitment to accuracy.
• Ability to meet strict payroll deadlines and manage multiple responsibilities.
• Proficiency in computerized payroll systems and spreadsheet applications.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to communicate effectively with employees, supervisors, and City officials.
• Ability to work independently while maintaining effective working relationships.

Physical Requirements and Work Environment

Work is generally performed in an office environment and involves prolonged periods of computer use, sitting, standing, filing, and other routine administrative activities. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Disclaimer

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The City of Pauls Valley reserves the right to modify job duties and responsibilities based on operational needs and applicable law.

The City of Pauls Valley is an Equal Opportunity Employer.

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Parental leave
• Vision insurance

Work Location: In person