Payroll Coordinator Jobs
Payroll Coordinator jobs are open across healthcare, manufacturing, finance, and professional services, at every level from entry-level to senior, with specializations in multi-state payroll, union payroll, and HRIS administration. Scan the live roles below and apply to whichever ones fit.
Find Payroll Coordinator JobsOverview
Showing 5 of 46+ Payroll Coordinator jobs
Nature of Work
Please upload one combined document containing:
Your current resume.
A letter of interest (maximum 250 words) describing your qualifications for the Benefits and Payroll Coordinator position.
Your letter should address:
Experience administering employee benefits programs
Payroll processing and related systems
Ensuring compliance with payroll, tax, and benefits regulations
Assisting employees with benefits and payroll-related inquiries
Your interest in supporting West Virginia's higher education mission through exceptional employee service
Note: The resume and letter of interest must be combined and submitted as a single file.
- Process biweekly payroll and review timecards for accuracy, approvals, leave usage, overtime, deductions, and other payroll-related information.
- Research and resolve payroll and timekeeping discrepancies before and after each payroll cycle.
- Maintain accurate payroll and employee records, including new hires, status changes, compensation changes, direct deposits, tax information, deductions, and terminations.
- Administer benefits, retirement plan transactions, and leave programs, including FMLA and other applicable leave requirements.
- Process benefit enrollments, qualifying life events, changes, and terminations; reconcile benefits deductions and related records.
- Coordinate annual open enrollment activities, communications, presentations, and employee support.
- Support onboarding activities, including HRIS updates, required documentation, payroll setup, and benefits information.
- Respond to employee questions regarding payroll, benefits, leave, retirement, and related HR processes.
- Serve as purchase card holder and complete purchases, reconciliations, and required documentation in accordance with applicable policies.
- Provide administrative and operational support to teammates across HR functions.
- Support employee engagement activities, communications, events, surveys, and other employee experience initiatives.
- Prepare reports, forms, notices, presentations, and other HR materials.
- Serve as a liaison to institutional HR contacts, payroll and finance partners, benefit providers, vendors, and other stakeholders.
- Assist with HR projects, audits, meetings, and cross-functional initiatives.
- Provide occasional assistance with recruitment activities as needed.
- Perform other related duties and support organizational priorities as assigned.
- Maintain accurate, confidential, and audit-ready payroll, benefits, leave, onboarding, and employee records.
- Apply applicable laws, regulations, institutional policies, and established procedures to payroll and HR processes.
- Identify process gaps, recurring issues, and opportunities to improve accuracy, efficiency, consistency, and service.
- Develop and maintain procedures, checklists, reference materials, and other documentation.
- Monitor changes affecting payroll, benefits, leave, HR systems, and institutional practices.
- Support internal and external audits by validating information and providing required documentation.
- Build effective working relationships and provide consistent, solutions-oriented support to the institutions served.
- Associate degree in human resources, business administration, payroll, accounting, public administration, or a related field, plus five (5) years of progressively responsible experience in HR, payroll, benefits administration, or a related area; or
- Bachelor’s degree in human resources, business administration, payroll, accounting, public administration, or a related field, plus three (3) years of progressively responsible experience in HR, payroll, benefits administration, or a related area.
- Experience independently processing biweekly payroll and reviewing timecards.
- Experience with payroll, HRIS, timekeeping, benefits, and leave systems.
- Experience in a public-sector, higher education, or similarly regulated environment.
- Experience administering PEIA or comparable public-sector benefits programs.
- Experience with retirement plans such as TIAA or comparable programs.
- Experience supporting open enrollment, employee communications, or engagement initiatives.
- Experience with purchase card administration, public procurement, or institutional purchasing requirements.
- Professional certification such as SHRM-CP, PHR, CPP, or a benefits-related credential.
Job not in the classified service. See the hiring agency for a description of benefits.
Nature of Work
Please upload one combined document containing:
Your current resume.
A letter of interest (maximum 250 words) describing your qualifications for the Benefits and Payroll Coordinator position.
Your letter should address:
Experience administering employee benefits programs
Payroll processing and related systems
Ensuring compliance with payroll, tax, and benefits regulations
Assisting employees with benefits and payroll-related inquiries
Your interest in supporting West Virginia's higher education mission through exceptional employee service
Note: The resume and letter of interest must be combined and submitted as a single file.
- Process biweekly payroll and review timecards for accuracy, approvals, leave usage, overtime, deductions, and other payroll-related information.
- Research and resolve payroll and timekeeping discrepancies before and after each payroll cycle.
- Maintain accurate payroll and employee records, including new hires, status changes, compensation changes, direct deposits, tax information, deductions, and terminations.
- Administer benefits, retirement plan transactions, and leave programs, including FMLA and other applicable leave requirements.
- Process benefit enrollments, qualifying life events, changes, and terminations; reconcile benefits deductions and related records.
- Coordinate annual open enrollment activities, communications, presentations, and employee support.
- Support onboarding activities, including HRIS updates, required documentation, payroll setup, and benefits information.
- Respond to employee questions regarding payroll, benefits, leave, retirement, and related HR processes.
- Serve as purchase card holder and complete purchases, reconciliations, and required documentation in accordance with applicable policies.
- Provide administrative and operational support to teammates across HR functions.
- Support employee engagement activities, communications, events, surveys, and other employee experience initiatives.
- Prepare reports, forms, notices, presentations, and other HR materials.
- Serve as a liaison to institutional HR contacts, payroll and finance partners, benefit providers, vendors, and other stakeholders.
- Assist with HR projects, audits, meetings, and cross-functional initiatives.
- Provide occasional assistance with recruitment activities as needed.
- Perform other related duties and support organizational priorities as assigned.
- Maintain accurate, confidential, and audit-ready payroll, benefits, leave, onboarding, and employee records.
- Apply applicable laws, regulations, institutional policies, and established procedures to payroll and HR processes.
- Identify process gaps, recurring issues, and opportunities to improve accuracy, efficiency, consistency, and service.
- Develop and maintain procedures, checklists, reference materials, and other documentation.
- Monitor changes affecting payroll, benefits, leave, HR systems, and institutional practices.
- Support internal and external audits by validating information and providing required documentation.
- Build effective working relationships and provide consistent, solutions-oriented support to the institutions served.
- Associate degree in human resources, business administration, payroll, accounting, public administration, or a related field, plus five (5) years of progressively responsible experience in HR, payroll, benefits administration, or a related area; or
- Bachelor’s degree in human resources, business administration, payroll, accounting, public administration, or a related field, plus three (3) years of progressively responsible experience in HR, payroll, benefits administration, or a related area.
- Experience independently processing biweekly payroll and reviewing timecards.
- Experience with payroll, HRIS, timekeeping, benefits, and leave systems.
- Experience in a public-sector, higher education, or similarly regulated environment.
- Experience administering PEIA or comparable public-sector benefits programs.
- Experience with retirement plans such as TIAA or comparable programs.
- Experience supporting open enrollment, employee communications, or engagement initiatives.
- Experience with purchase card administration, public procurement, or institutional purchasing requirements.
- Professional certification such as SHRM-CP, PHR, CPP, or a benefits-related credential.
Job not in the classified service. See the hiring agency for a description of benefits.
See All 46 Payroll Coordinator Jobs
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Find Payroll Coordinator JobsPayroll Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in payroll coordinator jobs.
- One to three years of hands-on payroll processing experience using a major HRIS platform
- Proficiency in ADP Workforce Now, Ceridian Dayforce, Paychex Flex, or UKG Pro
- Working knowledge of federal and state payroll tax regulations and wage-and-hour law
- Associate or bachelor's degree in accounting, business administration, or a related field
- Experience with garnishments, benefits deductions, and year-end W-2 processing
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) credential preferred
Tips for Your Payroll Coordinator Job Search
Tailor your resume to payroll software
List every payroll platform you've used, including ADP, Ceridian, Paychex, and UKG, and note whether your experience was hands-on processing or administrative. Hiring managers scan for exact software names before reading anything else on a payroll coordinator resume.
Highlight multi-state compliance experience
If you've processed payroll across more than one state, call that out explicitly in your work history. Employers in companies with distributed workforces prioritize candidates who already understand varying state tax withholding rules and wage-and-hour requirements.
Apply early to roles that fit
Migrate Mate lists payroll coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get your FPC or CPP certification moving
Even an in-progress Fundamental Payroll Certification shows employers you understand compliance fundamentals. List it as 'FPC candidate' or 'CPP in progress' on your resume so it registers during resume screening before you've passed the exam.
Prepare for a payroll processing skills test
Many employers give candidates a short calculation or scenario exercise during screening, covering gross-to-net calculations, garnishment math, or benefits deductions. Practice working through these without a payroll system so you're confident doing it manually under time pressure.
Negotiate start date around payroll cycles
If you're wrapping up a role at another employer, offer to start right after their payroll cycle closes rather than mid-cycle. It signals that you understand the operational disruption mid-cycle transitions cause, and hiring managers notice that kind of practical awareness.
Payroll Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most payroll coordinators?
JOHNSTECH INT'L, The Erosion Company, and Sofitel are hiring the most payroll coordinators right now, with openings concentrated in California, Georgia, and Minnesota, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing firms, and large manufacturers tend to post the highest volumes of payroll coordinator roles consistently.
How many payroll coordinator jobs are remote?
About 56% of payroll coordinator openings are fully remote or hybrid as of November 2026, making it one of the more flexible administrative finance roles to find remotely. Functions like HRIS data entry, tax filing support, and payroll auditing are most commonly offered remotely, while roles involving on-site employee support or cash handling tend to require in-person presence.
How do you become a payroll coordinator?
Start by earning an associate or bachelor's degree in accounting, business, or HR, then gain hands-on experience with a major payroll platform through an entry-level HR assistant or accounting clerk role. Pursuing the Fundamental Payroll Certification through the American Payroll Association strengthens your candidacy. Building familiarity with multi-state tax rules and benefits deduction processing makes you competitive for coordinator-level openings.
Can you get hired as a payroll coordinator with little experience?
Yes, some employers hire payroll coordinators with limited direct payroll experience if you bring related skills from HR administration, accounts payable, or bookkeeping. Demonstrating comfort with spreadsheets, attention to detail in data entry, and basic knowledge of payroll tax concepts can offset a thin payroll-specific history. Earning an FPC certification while job searching signals initiative that hiring managers treat as a practical substitute for experience.
What does the payroll coordinator interview process look like?
Most payroll coordinator interviews involve an initial phone screen focused on your software experience and employment history, followed by one or two rounds with the HR or finance team covering scenario-based questions about payroll errors, compliance situations, and deadline management. Some employers add a short written or practical exercise testing gross-to-net calculations or payroll data entry accuracy before extending an offer.
Where can I find and apply to payroll coordinator jobs?
You can find and apply to payroll coordinator jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your experience level, location preference, and industry background, then apply directly to each listing that fits your situation.
See All 46 Payroll Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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