Entry Level Proposal Coordinator Jobs
New grad proposal coordinator jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or a writing portfolio can carry more weight than a long resume. Most openings are on-site roles across Insurance, Technology & Software, and Manufacturing, with employers like CVS Health, Medpace, and Navan hiring at this level now.
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Job Title: Proposal Manager
Location: Chantilly, VA - Onsite
Duration: Full-Time
Position Overview
Capture & Proposals supports the end-to-end capture and proposal development lifecycle for federal, state, and commercial opportunities. This role ensures proposal activities remain on schedule, compliant, and well-coordinated across technical, management, pricing, and executive stakeholders. The ideal candidate brings strong organizational skills, attention to detail, and familiarity with proposal operations in a fast-paced, deadline-driven environment.
Key Responsibilities:
- Capture & Pre-Proposal Support
- Support capture managers with opportunity tracking, milestone planning, and capture documentation
- Maintain capture calendars, win strategy artifacts, and gate review materials
- Assist with competitor research, customer intelligence tracking, and opportunity assessments
- Coordinate color team reviews and capture-related meetings
- Proposal Development Support
- Coordinate proposal schedules, compliance matrices, and deliverable trackers
- Manage proposal document version control and content integration
- Support RFP/RFQ/RFI analysis, requirements extraction, and compliance checks
- Track action items, risks, and dependencies throughout proposal execution
-
Assist with production, submission readiness, and final quality checks
-
Cross-Functional Coordination
- Serve as a central point of coordination between proposal managers, technical leads, pricing, and operations
- Schedule meetings, prepare agendas, and document decisions and action items
-
Support onboarding of SMEs into proposal efforts and ensure timely contributions
-
Process & Tools Support
- Maintain proposal repositories, templates, and lessons-learned documentation
- Support continuous improvement of capture and proposal processes
- Utilize proposal management tools (e.g., SharePoint, Teams, Excel, proposal automation platforms)
Required Qualifications
- Bachelor’s degree in Business, Communications, Management, or a related field (or equivalent experience)
- 2–4 years of experience supporting capture, proposals, or project coordination in a GovCon or consulting environment
- Familiarity with federal acquisition processes and proposal lifecycles
- Strong organizational, time management, and documentation skills
- Proficiency in Microsoft Office and collaboration platforms
Job Title: Proposal Manager
Location: Chantilly, VA - Onsite
Duration: Full-Time
Position Overview
Capture & Proposals supports the end-to-end capture and proposal development lifecycle for federal, state, and commercial opportunities. This role ensures proposal activities remain on schedule, compliant, and well-coordinated across technical, management, pricing, and executive stakeholders. The ideal candidate brings strong organizational skills, attention to detail, and familiarity with proposal operations in a fast-paced, deadline-driven environment.
Key Responsibilities:
- Capture & Pre-Proposal Support
- Support capture managers with opportunity tracking, milestone planning, and capture documentation
- Maintain capture calendars, win strategy artifacts, and gate review materials
- Assist with competitor research, customer intelligence tracking, and opportunity assessments
- Coordinate color team reviews and capture-related meetings
- Proposal Development Support
- Coordinate proposal schedules, compliance matrices, and deliverable trackers
- Manage proposal document version control and content integration
- Support RFP/RFQ/RFI analysis, requirements extraction, and compliance checks
- Track action items, risks, and dependencies throughout proposal execution
-
Assist with production, submission readiness, and final quality checks
-
Cross-Functional Coordination
- Serve as a central point of coordination between proposal managers, technical leads, pricing, and operations
- Schedule meetings, prepare agendas, and document decisions and action items
-
Support onboarding of SMEs into proposal efforts and ensure timely contributions
-
Process & Tools Support
- Maintain proposal repositories, templates, and lessons-learned documentation
- Support continuous improvement of capture and proposal processes
- Utilize proposal management tools (e.g., SharePoint, Teams, Excel, proposal automation platforms)
Required Qualifications
- Bachelor’s degree in Business, Communications, Management, or a related field (or equivalent experience)
- 2–4 years of experience supporting capture, proposals, or project coordination in a GovCon or consulting environment
- Familiarity with federal acquisition processes and proposal lifecycles
- Strong organizational, time management, and documentation skills
- Proficiency in Microsoft Office and collaboration platforms
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Entry Level Proposal Coordinator Jobs: Frequently Asked Questions
How do I get an entry level proposal coordinator job?
Start by building writing samples that demonstrate your ability to organize information clearly and meet deadlines. Internships in communications, grants, or business development give you direct experience with proposal workflows. Familiarity with tools like Microsoft Office, SharePoint, or proposal management software helps, and showing attention to detail in your resume and cover letter signals exactly the precision these roles require.
Which companies hire entry level proposal coordinators?
Companies hiring entry level proposal coordinators right now include CVS Health, Medpace, and Navan, based on current listings on Migrate Mate as of November 2026. Government contractors, consulting firms, nonprofits, and professional services companies tend to hire the most at this level, since proposal activity is a core business function in those sectors.
Are there remote entry level proposal coordinator jobs?
Yes, though most openings still lean on-site or hybrid. About 22% of entry level proposal coordinator openings are remote or hybrid as of November 2026, so candidates who prefer flexibility do have real options. Filtering by work setting on Migrate Mate lets you narrow results to only the arrangements that fit your situation.
Are these new grad proposal coordinator jobs?
Yes, many of these listings are new grad roles. A posting is new-grad friendly when it welcomes zero to two years of experience, accepts internships or academic project work in place of full-time history, or lists a portfolio as an alternative to a long resume. Junior and recent graduate candidates regularly land these roles when they demonstrate strong writing and organizational skills.
Which industries hire the most entry level proposal coordinators?
Entry Level proposal coordinator roles concentrate in Insurance, Technology & Software, and Manufacturing, based on current listings on Migrate Mate as of November 2026. These sectors rely heavily on competitive bidding and grant funding, which creates steady demand for coordinators who can support proposal teams even at the earliest career stage.