Entry Level Sales Administrative Assistant Jobs
New grad sales administrative assistant jobs welcome recent graduates and entry level candidates with zero to two years of experience, where strong internship work or hands-on coursework can carry more weight than a lengthy resume. Most openings are on-site roles across Education, Healthcare & Medical Services, and Consulting & Professional Services, with employers like Jobot, 4P Consulting, and ABM Industries hiring at this level now.
Find JobsOverview
Showing 5 of 198+ Entry Level Sales Administrative Assistant jobs
Description
Are you an experienced administrative professional who knows that exceptional executive support is about much more than managing a calendar? The Washington State Department of Revenue is recruiting for multiple Administrative Assistant 5 positions in the Director’s Office. These opportunities place you at the center of executive operations, where your judgment, organization, service, and ability to anticipate needs will help senior leaders stay focused on the decisions and priorities that matter most.
As a member of the Executive Administrative Assistants team, you will help turn priorities into coordinated action. You will prepare leaders for important conversations, connect people and information, track commitments, support clear communication, and help ensure that critical work continues moving forward. Your contributions will support programs across the department and strengthen the agency’s ability to administer tax laws and public service programs efficiently and with integrity.
These positions are trusted partnerships with executive leaders. You will work with complex and confidential matters, respond to changing priorities, and collaborate with employees, leaders, administrative professionals, government offices, and external partners. Success will depend on your ability to see the larger purpose behind the details while delivering accurate, responsive, and thoughtful support.
You may thrive in these roles if you are proactive, composed, highly organized, and comfortable working in a fast-moving leadership environment. The strongest candidates will bring sound judgment, curiosity, professional discretion, and a genuine commitment to helping others succeed.
The hiring manager may start screening applicants as early as November 20, 2026, and make a hiring decision at any time after. It will be to your advantage to submit materials as soon as possible.
Revenue is a dynamic learning organization where you will experience a remarkable work-life balance, with amazing leadership and talented co-workers ready and focused to achieve the agency's goals. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, LGBTQ+, people with disabilities, and veterans. This unique culture of respect promotes a professional family of cohesive groups maximizing potential through opportunity. We offer a generous benefits package that includes defined benefit retirement plans; health, dental and vision coverage, deferred compensation plans, and as a public service employee, you may also be eligible for student loan forgiveness.
Visit these links to watch our recruitment video to find out more about our agency and see what our employees say about why Revenue is a great place to work.
We invite you to review the opportunity details below and forward this message to others you feel may be qualified.
Duties
Executive Support to the Deputy Director
In this position, you will serve as the principal administrative partner to the Deputy Director. You will support the Deputy’s Group, coordinate division assignments and executive correspondence, help prepare the Deputy Director for meetings and emerging issues, and provide staff support to the agency’s Leadership Team. This opportunity offers broad visibility across the department and is well suited for someone who enjoys connecting priorities, people, and information across multiple programs.
Executive Support to the Senior Assistant Director of Individual Tax & Service Administration
In this position, you will serve as the principal administrative partner to the Senior Assistant Director of Individual Tax & Service Administration. In addition to executive support, you will serve as the Executive Division Records Coordinator and as backup to the primary Public Records Designee. This opportunity is especially well suited for someone who combines executive-level administrative skills with an interest in records management, public records responsibilities, and consistent organizational practices.
What You’ll Do
Across both opportunities, you will provide high-level administrative support that helps executive leaders remain informed, prepared, and connected. You will balance immediate needs with longer-term priorities and use your understanding of agency operations to identify what requires attention, coordination, or follow-up.
Shared Responsibilities
- Manage complex executive calendars, balance competing scheduling needs, and create space for priority work, employee engagement, travel, and external partnerships.
- Monitor assignments and action items, track deliverables, and follow up with leaders and partners to support timely completion.
- Prepare agendas, briefing papers, presentations, correspondence, and other materials so executives are ready for meetings and decisions.
- Build an understanding of the programs supported by each executive and monitor emerging issues that may require leadership attention.
- Coordinate meetings, team activities, travel, purchasing, personnel actions, technology needs, and other executive office processes.
- Draft, consolidate, edit, and proofread professional correspondence for executive, governmental, stakeholder, and public audiences.
- Protect confidential and sensitive information while following records retention, disclosure, privacy, and organizational requirements.
- Provide responsive service and build productive relationships with executive leaders, employees, administrative partners, external stakeholders, and other government offices.
Deputy Director Position
- Support the Deputy’s Group by coordinating agendas, capturing action items, and following up on team commitments.
- Provide staff support to the Leadership Team, including scheduling topics and presentations, preparing agendas, documenting meetings, maintaining the team’s SharePoint site, and assisting with special events.
- Assign, track, and help prepare executive correspondence for the Governor’s Office, stakeholders, and taxpayers.
- Provide administrative support to programs reporting to the Deputy Director and assist with broader Director’s Office priorities.
Senior Assistant Director Position
- Serve as the Executive Division Records Coordinator and help employees understand their records retention responsibilities.
- Maintain electronic and hardcopy records systems and coordinate the retention, archiving, and destruction of records according to established schedules.
- Represent the Executive Division on records management committees and respond to requests involving retained Director’s Office records.
- Serve as backup to the primary Public Records Designee and assume public records responsibilities when needed.
Who We’re Looking For
We are looking for administrative professionals who exercise good judgment, take initiative, and remain adaptable when priorities change. You communicate clearly, build trust easily, and provide excellent service without losing sight of accuracy or confidentiality. You can organize complex information, solve problems thoughtfully, and work comfortably with senior leaders and diverse partners. Just as importantly, you understand how details connect to larger outcomes and take pride in creating the conditions that help others do their best work.
Qualifications
The required qualifications are key competencies that have been successfully demonstrated through experience or education. To join our team, you must possess the following knowledge, skills, abilities, and competencies:
Demonstrated ability to review, process, and maintain correspondence, records, files, and administrative documents with a high degree of accuracy and attention to detail, acquired through administrative, clerical, records management, or office support experience.
Proven knowledge of office methods, administrative procedures, and records management practices, including organizing, maintaining, and retrieving electronic and hardcopy records in compliance with established requirements, gained through administrative support, records management, business operations, or related professional experience.
Demonstrated ability to evaluate documentation, interpret policies and procedures, and exercise independent judgment to make informed decisions, resolve issues, and ensure compliance with organizational requirements, obtained through progressively responsible administrative, program support, human resources, fiscal, or operational experience.
Progressive experience preparing, compiling, and delivering clear, concise, and accurate reports, correspondence, meeting materials, and other business documents for diverse audiences, acquired through administrative, program support, project coordination, communications, or related professional experience.
Proven ability to communicate effectively both verbally and in writing, including explaining policies, responding to inquiries, and conveying complex information in a professional and understandable manner, developed through customer service, administrative support, training, public sector, or related work experience.
Demonstrated ability to organize, prioritize, and manage multiple assignments, schedules, projects, or competing deadlines while adapting to changing priorities and business needs, gained through progressively responsible administrative, operational, office management, or project coordination experience.
Proven ability to establish and maintain productive working relationships with employees, management, external partners, and governmental agencies, including obtaining cooperation across functional areas to accomplish organizational objectives, developed through team-based work, committee participation, stakeholder engagement, or collaborative professional experience.
Demonstrated knowledge of confidentiality requirements, records disclosure laws, data privacy standards, and public records responsibilities, including handling sensitive or restricted information in accordance with legal and organizational requirements, gained through executive support, human resources, legal, records management, governmental, or related professional experience.
Progressive experience utilizing business applications, databases, document management systems, and agency-specific software to support operational functions, including troubleshooting routine technical issues, managing user access or security permissions, and coordinating with technical support staff, acquired through administrative, program support, information systems, or related experience.
Demonstrated knowledge and skill in researching, gathering, analyzing, and organizing information to support administrative, financial, operational, or governmental functions, including experience with purchasing processes, financial documentation, budget-related activities, or government operations, gained through administrative support, fiscal, procurement, program support, or public sector experience.
Equity Competencies:
- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
- Uses an equitable and inclusive approach.
Learn about our Core Equity Competencies to understand the foundational skills, mindsets, and approaches we value and cultivate in our workforce.
Preference may be granted to candidates who have the following:
- Two to three years of administrative work in a professional office environment.
- Proficient in the use of the MS suite of office applications (Word, Excel, PowerPoint, SharePoint, Outlook), the Internet, Visio, agency specific platforms and applications.
- Demonstrated skill in:
- Business writing skills including Plain/Straight Talk
- Proofreading, grammar, and punctuation skills
- Ability to provide outstanding customer service
- Knowledge and experience in project coordination and assignment tracking
- Knowledge of the Public Records Act and state agency responsibilities
This position functions within a fast-paced, complex environment where interpersonal and self-management skills and communication are essential. Throughout our selection process, we will also be evaluating candidates for behavioral attributes and technical skills to succeed in this environment.
To be considered:
- Please complete/update your online profile.
- Attach a resume detailing your work experience.
- Attach a cover letter explaining your interest and qualifications.
To take advantage of Veteran's preference please attach your DD-214, member 4 long form, or your NGB-22. Please black out your social security number and date of birth prior to attaching.
Questions?
Hello, my name is Lance, and I will be assisting with this announcement. As a 20-year Department of Revenue employee, I understand the importance of finding a rewarding career with a work-life balance. At Revenue, we pride ourselves in connecting talented individuals with opportunity and would like to answer any questions you have.
Please contact any part of the Staffing team at Jobs@dor.wa.gov or give me a call (360) 704-5725.
Supplemental Information
The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for six months.
For current Department of Revenue employees and union members of the WPEA, current promotion rules will apply if selected.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses. We encourage you to apply.
If you need help during the application process, please call the Human Resources Office at 360-704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Description
Are you an experienced administrative professional who knows that exceptional executive support is about much more than managing a calendar? The Washington State Department of Revenue is recruiting for multiple Administrative Assistant 5 positions in the Director’s Office. These opportunities place you at the center of executive operations, where your judgment, organization, service, and ability to anticipate needs will help senior leaders stay focused on the decisions and priorities that matter most.
As a member of the Executive Administrative Assistants team, you will help turn priorities into coordinated action. You will prepare leaders for important conversations, connect people and information, track commitments, support clear communication, and help ensure that critical work continues moving forward. Your contributions will support programs across the department and strengthen the agency’s ability to administer tax laws and public service programs efficiently and with integrity.
These positions are trusted partnerships with executive leaders. You will work with complex and confidential matters, respond to changing priorities, and collaborate with employees, leaders, administrative professionals, government offices, and external partners. Success will depend on your ability to see the larger purpose behind the details while delivering accurate, responsive, and thoughtful support.
You may thrive in these roles if you are proactive, composed, highly organized, and comfortable working in a fast-moving leadership environment. The strongest candidates will bring sound judgment, curiosity, professional discretion, and a genuine commitment to helping others succeed.
The hiring manager may start screening applicants as early as November 20, 2026, and make a hiring decision at any time after. It will be to your advantage to submit materials as soon as possible.
Revenue is a dynamic learning organization where you will experience a remarkable work-life balance, with amazing leadership and talented co-workers ready and focused to achieve the agency's goals. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, LGBTQ+, people with disabilities, and veterans. This unique culture of respect promotes a professional family of cohesive groups maximizing potential through opportunity. We offer a generous benefits package that includes defined benefit retirement plans; health, dental and vision coverage, deferred compensation plans, and as a public service employee, you may also be eligible for student loan forgiveness.
Visit these links to watch our recruitment video to find out more about our agency and see what our employees say about why Revenue is a great place to work.
We invite you to review the opportunity details below and forward this message to others you feel may be qualified.
Duties
Executive Support to the Deputy Director
In this position, you will serve as the principal administrative partner to the Deputy Director. You will support the Deputy’s Group, coordinate division assignments and executive correspondence, help prepare the Deputy Director for meetings and emerging issues, and provide staff support to the agency’s Leadership Team. This opportunity offers broad visibility across the department and is well suited for someone who enjoys connecting priorities, people, and information across multiple programs.
Executive Support to the Senior Assistant Director of Individual Tax & Service Administration
In this position, you will serve as the principal administrative partner to the Senior Assistant Director of Individual Tax & Service Administration. In addition to executive support, you will serve as the Executive Division Records Coordinator and as backup to the primary Public Records Designee. This opportunity is especially well suited for someone who combines executive-level administrative skills with an interest in records management, public records responsibilities, and consistent organizational practices.
What You’ll Do
Across both opportunities, you will provide high-level administrative support that helps executive leaders remain informed, prepared, and connected. You will balance immediate needs with longer-term priorities and use your understanding of agency operations to identify what requires attention, coordination, or follow-up.
Shared Responsibilities
- Manage complex executive calendars, balance competing scheduling needs, and create space for priority work, employee engagement, travel, and external partnerships.
- Monitor assignments and action items, track deliverables, and follow up with leaders and partners to support timely completion.
- Prepare agendas, briefing papers, presentations, correspondence, and other materials so executives are ready for meetings and decisions.
- Build an understanding of the programs supported by each executive and monitor emerging issues that may require leadership attention.
- Coordinate meetings, team activities, travel, purchasing, personnel actions, technology needs, and other executive office processes.
- Draft, consolidate, edit, and proofread professional correspondence for executive, governmental, stakeholder, and public audiences.
- Protect confidential and sensitive information while following records retention, disclosure, privacy, and organizational requirements.
- Provide responsive service and build productive relationships with executive leaders, employees, administrative partners, external stakeholders, and other government offices.
Deputy Director Position
- Support the Deputy’s Group by coordinating agendas, capturing action items, and following up on team commitments.
- Provide staff support to the Leadership Team, including scheduling topics and presentations, preparing agendas, documenting meetings, maintaining the team’s SharePoint site, and assisting with special events.
- Assign, track, and help prepare executive correspondence for the Governor’s Office, stakeholders, and taxpayers.
- Provide administrative support to programs reporting to the Deputy Director and assist with broader Director’s Office priorities.
Senior Assistant Director Position
- Serve as the Executive Division Records Coordinator and help employees understand their records retention responsibilities.
- Maintain electronic and hardcopy records systems and coordinate the retention, archiving, and destruction of records according to established schedules.
- Represent the Executive Division on records management committees and respond to requests involving retained Director’s Office records.
- Serve as backup to the primary Public Records Designee and assume public records responsibilities when needed.
Who We’re Looking For
We are looking for administrative professionals who exercise good judgment, take initiative, and remain adaptable when priorities change. You communicate clearly, build trust easily, and provide excellent service without losing sight of accuracy or confidentiality. You can organize complex information, solve problems thoughtfully, and work comfortably with senior leaders and diverse partners. Just as importantly, you understand how details connect to larger outcomes and take pride in creating the conditions that help others do their best work.
Qualifications
The required qualifications are key competencies that have been successfully demonstrated through experience or education. To join our team, you must possess the following knowledge, skills, abilities, and competencies:
Demonstrated ability to review, process, and maintain correspondence, records, files, and administrative documents with a high degree of accuracy and attention to detail, acquired through administrative, clerical, records management, or office support experience.
Proven knowledge of office methods, administrative procedures, and records management practices, including organizing, maintaining, and retrieving electronic and hardcopy records in compliance with established requirements, gained through administrative support, records management, business operations, or related professional experience.
Demonstrated ability to evaluate documentation, interpret policies and procedures, and exercise independent judgment to make informed decisions, resolve issues, and ensure compliance with organizational requirements, obtained through progressively responsible administrative, program support, human resources, fiscal, or operational experience.
Progressive experience preparing, compiling, and delivering clear, concise, and accurate reports, correspondence, meeting materials, and other business documents for diverse audiences, acquired through administrative, program support, project coordination, communications, or related professional experience.
Proven ability to communicate effectively both verbally and in writing, including explaining policies, responding to inquiries, and conveying complex information in a professional and understandable manner, developed through customer service, administrative support, training, public sector, or related work experience.
Demonstrated ability to organize, prioritize, and manage multiple assignments, schedules, projects, or competing deadlines while adapting to changing priorities and business needs, gained through progressively responsible administrative, operational, office management, or project coordination experience.
Proven ability to establish and maintain productive working relationships with employees, management, external partners, and governmental agencies, including obtaining cooperation across functional areas to accomplish organizational objectives, developed through team-based work, committee participation, stakeholder engagement, or collaborative professional experience.
Demonstrated knowledge of confidentiality requirements, records disclosure laws, data privacy standards, and public records responsibilities, including handling sensitive or restricted information in accordance with legal and organizational requirements, gained through executive support, human resources, legal, records management, governmental, or related professional experience.
Progressive experience utilizing business applications, databases, document management systems, and agency-specific software to support operational functions, including troubleshooting routine technical issues, managing user access or security permissions, and coordinating with technical support staff, acquired through administrative, program support, information systems, or related experience.
Demonstrated knowledge and skill in researching, gathering, analyzing, and organizing information to support administrative, financial, operational, or governmental functions, including experience with purchasing processes, financial documentation, budget-related activities, or government operations, gained through administrative support, fiscal, procurement, program support, or public sector experience.
Equity Competencies:
- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
- Uses an equitable and inclusive approach.
Learn about our Core Equity Competencies to understand the foundational skills, mindsets, and approaches we value and cultivate in our workforce.
Preference may be granted to candidates who have the following:
- Two to three years of administrative work in a professional office environment.
- Proficient in the use of the MS suite of office applications (Word, Excel, PowerPoint, SharePoint, Outlook), the Internet, Visio, agency specific platforms and applications.
- Demonstrated skill in:
- Business writing skills including Plain/Straight Talk
- Proofreading, grammar, and punctuation skills
- Ability to provide outstanding customer service
- Knowledge and experience in project coordination and assignment tracking
- Knowledge of the Public Records Act and state agency responsibilities
This position functions within a fast-paced, complex environment where interpersonal and self-management skills and communication are essential. Throughout our selection process, we will also be evaluating candidates for behavioral attributes and technical skills to succeed in this environment.
To be considered:
- Please complete/update your online profile.
- Attach a resume detailing your work experience.
- Attach a cover letter explaining your interest and qualifications.
To take advantage of Veteran's preference please attach your DD-214, member 4 long form, or your NGB-22. Please black out your social security number and date of birth prior to attaching.
Questions?
Hello, my name is Lance, and I will be assisting with this announcement. As a 20-year Department of Revenue employee, I understand the importance of finding a rewarding career with a work-life balance. At Revenue, we pride ourselves in connecting talented individuals with opportunity and would like to answer any questions you have.
Please contact any part of the Staffing team at Jobs@dor.wa.gov or give me a call (360) 704-5725.
Supplemental Information
The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for six months.
For current Department of Revenue employees and union members of the WPEA, current promotion rules will apply if selected.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses. We encourage you to apply.
If you need help during the application process, please call the Human Resources Office at 360-704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
See All 198+ Entry Level Sales Administrative Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsEntry Level Sales Administrative Assistant Job Market
Who's Hiring
Top Industries Hiring
- Education41
- Healthcare & Medical Services39
- Consulting & Professional Services23
- Technology & Software17
- Law & Legal Services9
Entry Level Sales Administrative Assistant Jobs: Frequently Asked Questions
How do I get an entry level sales administrative assistant job?
Focus on demonstrating organizational skills, comfort with CRM tools or spreadsheets, and clear written communication. Internships, part-time office roles, or even campus club leadership can substitute for formal work history at this stage. Tailor your resume to show attention to detail and any experience supporting a team, coordinating schedules, or handling customer-facing tasks, since those signal readiness for the role.
Which companies hire entry level sales administrative assistants?
Companies hiring entry level sales administrative assistants right now include Jobot, 4P Consulting, and ABM Industries, based on current listings on Migrate Mate as of November 2026. At this experience level, hiring tends to come from growth-stage companies, regional distributors, and service businesses that need reliable support staff to keep their sales teams organized and moving.
Are there remote entry level sales administrative assistant jobs?
Yes, though most openings at this level skew on-site. About 9% of entry level sales administrative assistant openings are remote or hybrid as of November 2026, reflecting employer preference for in-office training for junior hires. Remote roles do exist, particularly in software and insurance sectors, so filtering by work setting when you search can surface those options quickly.
Are these new grad sales administrative assistant jobs?
Yes, these include new grad, recent graduate, and junior roles. A posting is new-grad friendly when it welcomes zero to two years of experience, accepts internships or coursework in place of full-time history, or lists skills over credentials. If the description mentions training provided or entry level welcome, that is a reliable signal the employer is open to candidates starting out.
Which industries hire the most entry level sales administrative assistants?
Entry Level sales administrative assistant roles concentrate in Education, Healthcare & Medical Services, and Consulting & Professional Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to run high-volume sales operations that depend on organized support staff, making them consistent sources of junior openings for candidates building early administrative and sales coordination experience.